Overview
Vectrus is seeking a professional who will provide general or specialized administrative support to the National Geospatial-Intelligence Agency (NGA). The candidate will provide a wide variety of services to the agency’s Talent Acquisition Office in the areas of external recruitment; external hiring and marketing events; pipeline forecasting; selections and offers; pre-hire assessments; student programs; and in executing the agency’s talent acquisition plan. As an additional duty to the incumbent’s current contract role, Vectrus is seeking a Task Order manager to take an active role in engagement execution, project management and key business development activities.
Responsibilities
- Staff Officer Responsibilities:
- • Providing general administrative support to the Talent Acquisition Office staff (less than 40% of their time).
- • Receiving and acting on guidance and direction from the applicant management team to accomplish general and routine office requirements.
- • Coordinating, collecting, screening and disseminating HR materials in accordance with the process associated under account management and pipeline management.
- • Using NGA systems to support recruitment and hiring.
- • Maintaining the content of the Talent Acquisition website to include posting and updating recruitment and hiring information.
- • Maintaining SOPs, templates, and guidance as directed by the government.
- • Planning and integrating hiring processes and strategies into mission and career service roles and responsibilities.
- • Processing and managing external applications and coordinating with NGA Recruiting, hiring managers, and applicants to support the external hiring process.
- • Ensuring compliance with the agency established processes, to include fair and consistent human capital procedures and practices.
- • Supporting current/future position requirements to ensure recruiting is appropriately focused and timely to produce high quality candidate pools.
- • Scheduling and participating in required engagement meetings, working groups, town halls and other events as required to support the Talent Acquisition Office.
- • Preparing, editing, and modifying white papers, briefings, reports and other documents.
- Task Order Manager Responsibilities:
- • Responsible for the successful execution of the task order. Serves as the main point of contact on the project with contract leadership. General responsibilities will include, as appropriate, managing personnel resources and assignments, developing work schedules, Profit and Loss responsibilities for the project, aiding other task order managers, and assisting the contract Program Manager (PM) in the following actions: manage cost, staffing, schedule, deliverables, and quality assurance.
- • Ensures all deliverable requirements are met, progress is achieved in a timely manner, resolving all task order performance issues.
- • Communicates effectively, both orally and in writing, with task order personnel and senior management, and organizing, directing, and coordinating execution of task order activities within negotiated time frames.
- • Provides clear leadership, technical direction, and guidance to all task order personnel.
- • Ensures accurate record keeping and quality of services.
- • Tracks and aids the PM in filling vacant positions in a timely manner at the Task Order level.
- • Manages subcontractor resources as necessary (e.g., integrating subcontractor work performed on order requirements, managing the work distribution to subcontractors).
- • Develops project plans.
- • Supports the maintenance of the project’s document (e.g. SharePoint) repository.
- • Conducts performance reviews, task delegation, project scheduling, project financials, quality review and client management.
- • Works with Vectrus leadership to develop proposals for delivery to NGA on new work efforts.
- • Acts as the lead point of contact with the task order client
Qualifications
- Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
- Bachelor’s or equivalent experience in Human Resources or related field
- Required Qualifications:
- 11-14 Years’ experience as Staff Officer or Office Manager, 7+ years project management experience of teams 10 personnel or more.
- Minimum 12 months demonstrated experience working within the Intelligence Community
- Minimum 24 months demonstrated experience using SharePoint and using the electronic publishing applications such as the Microsoft Office Suite.
- Performing monthly and yearly reviews, and scheduled or non-scheduled situational counseling for employees
- Excellent organizational skills
- Excellent oral/written communication
- Experience working for executive level federal clients GS15 or higher
- Experience managing in a fast-paced environment.
- Desired Experience:
- Master’s degree in human resources or related field.
- Understanding/knowledge of NGA hardware/software tools available (i.e. SharePoint, People Soft, MS Outlook Macros, etc.).
- Management experience of teams 20 personnel or more
- Proposal development experience
- o Project Management Professional (PMP) certified.
- Skills
- Proficient with PC computer platforms and Microsoft Office Suite
- Strong communication (oral and written), interpersonal and customer service skills.
- Ability to coach and mentor junior staff members.
- Ability to communicate clearly in writing and verbally.
- Ability to obtain and maintain firm independence and abide by firm ethics requirements.
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
Vectrus
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