Museum Collections Manager

General Function (Description):

COLLECTIONS MANAGEMENT

Responsible for intellectual and physical control of permanent art collection and loan objects, including but not limited to managing accession paperwork, incoming and outgoing loan paperwork, storage and shipping arrangements; compiles, researches and maintains interpretive information on the permanent collection; responds to research inquiries and other requests from institutions and the public; responsible for performing or directing all conservation and preservation activities; manages rights and reproductions to obtain non-exclusive rights for the permanent collection. Directs or performs all routine object processing, including cataloging, cleaning, photographing, condition reporting, labeling and storing objects; creating and maintaining documentary records, routine inspections and reports. Manages collections management database (develops and maintains protocol, policies and procedures for using collections management database as main record system; develops and maintains consistent data entry practices; structures vocabulary and uses the programs to manage loans and exhibitions; supervises data entry. Responsible for overall museum Collections Management Policy, including reviewing, updating and enhancing existing Collections Management Policy and collaborating with curatorial staff on balanced growth of the permanent collection. Maintains museum-quality storage space designed to provide safe housing reasonable access, and maximum flexibility; includes long-range planning for future storage needs. Maintains inventory of archival supplies needed for initial storage and continual upgrading of existing storage conditions.

EXHIBITIONS MANAGEMENT

Supervises installation, de-installation and maintenance of museum’s public exhibition areas; participates in creating long-term exhibition schedule; manages daily registration, exhibition preparation and installation schedule; participates in the design of exhibitions, including layouts and design of exhibition furniture such as display cases to ensure appropriate, safe and secure display conditions. Supervises activities necessary for traveling exhibitions and acts as courier as needed. Directs or performs all routing incoming and outgoing exhibition object processing, including cataloging, cleaning, photographing, condition reporting, labeling and storing objects; creating and maintaining documentary records, routine inspections and reports.

ADMINISTRATIVE ACTIVITIES

Reporting to the director, the Registrar/Collection Manager is a senior management team member and serves as principal advisor to the Director and senior staff on all collections management and policy making aspects. Participates in short and long-term strategic planning. Supervises staff, volunteers, and interns as needed. Recruits, trains, and supervises volunteer and paid staff to carry out the responsibilities of the registrar’s office.

EDUCATION, TRAINING, AND EXPERIENCE

A Master’s degree in an appropriate area of specialization is strongly preferred. • Minimum five years of professional museum work, with progressively responsible museum experience preferred. • Experience with collections management database, preferred. • Major in art or art history preferred. • Knowledge of museum terminology and programs. • Knowledge of preservation and restoration principles and techniques. • Knowledge of examination and evaluation methods for examining the condition of artworks. • Skilled in coordinating preservation, restoration and shipping activities. • Skilled in developing and maintaining documentary information in an organized manner. • Ability to communicate effectively verbally and in writing. • Ability to determine work priorities, assign work and ensure proper completion of work assignments. Required Documents 1. CV or Resume 2. Cover Letter 3. Names of three recommenders Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer Minimum Hiring Standards: Education M.A. Years of Experience 5

Clark Atlanta University