Sharesale
Log InSign Up
HomeProject Manager for Meetings & Incentives

Project Manager for Meetings & Incentives

$$$

Project Manager for Meetings & Incentives 

Event Connections Group (ECG) is a high-end boutique events agency located in the Baltimore-Washington metropolitan area, which specializes in aligning their clients to the most appropriate resources for high-touch, results-focused events. ECG specializes in travel incentive programs, customer events, sales and business meetings and high profile donor events. 

ECG is currently looking for an experienced Project Manager with a proven ability to develop and deliver on executing meetings and travel incentive programs. This position requires an individual with a combination of strong interpersonal and oral communication skills (verbal and written communications), technology savviness, a high attention to detail, ability to prioritize, super organized and an ability to work collaboratively in a team-focused environment. Must be able to work in a fast-paced setting and possess high levels of creativity and energy. In addition, must have the ability to switch between meetings and associated assigned responsibilities. This position reports to the VP of Operations. 

Key Responsibilities: 

Project Management 

  • Work on multiple projects simultaneously managing all event logistics including: Budget and timeline management 
  • Site and supplier research 
  • Contract negotiation 
  • Program development 
  • Housing management 
  • Travel logistics 
  • Work independently and among teams 
  • Manage vendor relationships and deliverables to include: Hotel rooming lists, room blocks, banquet event orders and catering functions, in room deliveries, arrival and departure procedures, audio-visual requirements, registration/hospitality setup, spa and other onsite activities, pre-con meetings. 
  • DMC: ground transportation, offsite activities, décor and entertainment, local staff and guides 
  • Gifting: room gift/giveaway orders and international shipping, where applicable 
  • Printing and Creative: design, signage and collateral production 
  • Air Travel: liaise with travel agency to secure flight manifests booked by agency 
  • Develop and drive agendas for team calls, meetings and site inspection(s) 
  • Serve as primary liaison with hotel, DMC, and all other event partners/vendors 
  • Determine onsite staffing plan with ECG VP Operations prior to onsite and manage assignment of onsite duties 
  • Draft event specifications document for onsite event management 
  • Coordinate event-related needs of VIP guests 
  • Post-Program: Reconcile all vendor bills, and finalize event budget and actual expenditure 
  • Participate in Event Debrief 

Attendee Registration:

Oversee and manage the following program related deliverables/services: 

  • Development, deployment and management of event website and registration platform 
  • Registration and data management to include: 
  • Creating emails and communications 
  • Oversee management of attendee inquiries 
  • Using Change report to track registration changes with client 
  • Hotel room block management & hotel room list management 
  • Management of attendee extension requests with client, hotel and air partner 
  • Air block management and air reservation support in liaison with air partner 
  • Generating Arrival & Departure Manifests 
  • Activity registration management: capacities, minimums and maximums 
  • Provision of list and reports (registration, air, hotel, vendors, etc.) 
  • Onsite registration preparations including materials, welcome packets, giveaways, seating charts, staff binders and name badges 
  • Post-Program: Provision all final attendee registration reports, final air manifest, final activity manifests and reconcile associated vendor bills 

Qualifications (computer & communication skills): 

• Strong proficiency with Google Suite and Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. 

• Experience with Event Management Software (Cvent/Swoogo platforms preferred). 

• Experience with Mobile Event App creation and promotion. 

• Excellent interpersonal, organizational, and communication skills are essential with a focus on the ability to work independently; the capacity to establish priorities, meet deadlines, and handle competing tasks in a fast-paced environment; and the ability to remain positive and productive in demanding situations. 

• Diligent work habits and continual attention to detail in composing, editing and proofing materials; advanced-level business writing skills; and sound judgement and professional discretion with information is required. 

• Team player with the ability to collaborate successfully with others, share ideas, and assist other team members on projects as needed. 

• Big picture thinker – ability to understand the “attendee” experience beginning with online registration through to the onsite experience. 

• Solution-oriented mindset with strong problem-solving skills. 

Education and/or Experience: 

• College degree is required 

• Minimum 5 years’ experience in meeting/event industry 

• CMP designation preferred 

• Incentive travel program experience preferred 

• Advanced knowledge of event and meeting planning, including logistical requirements, contract policies and procedures, room block management, food and beverage, meeting room set ups, air blocks/reservations, audio/visual, registration and web-conferencing platforms, transportation, and invoice reconciliation. 

Location: 

  • In office work at our Severna Park, MD location is preferred but open to hybrid/remote. 

Travel Required: 

  • Ability and willingness to travel up to 15% of time. 
  • International Travel required. 
  • During the onsite execution of meetings, early morning and evening hours as well as weekends may be required. During high volume planning periods, longer hours may be required. 

Applicant Notes: 

  • Along with your complete resume, please send your salary requirements to [email protected]

Event Connections Group

Related jobs:

$$
Job Type:
Extra
Skills:
Acting

Casting Call for Family Members for Feature Film “Instinct of Fear”

Job Description: Wayward Casting is seeking featured extras to portray family members in the upcoming feature film Instinct of Fear. The scene involves a family having dinner inside their home while being photographed from outside the window by the lead actress, who plays a voyeuristic photographer. This is a non-speaking background role but requires a natural and convincing portrayal of a family dynamic.

Job Responsibilities:

  • Portray a family having dinner together in a natural and realistic manner.
  • Follow direction from the production team to achieve the desired look and feel of the scene.
  • Maintain a professional attitude and work efficiently during the filming process.
  • Participate in rehearsals and perform required actions during multiple takes if necessary.

Roles:

  • Mom: Female, aged 25-40.
  • Dad: Male, aged 25-40.
  • Children: Two children (open age range).

Requirements:

  • Must be local or able to work in Chicago, IL.
  • Ability to portray a family having dinner together in a natural and comfortable manner.
  • No acting experience required, but talent and professionalism are necessary.
  • Must submit current photos to be considered (one headshot and one full-body shot).

Compensation:

  • Pay is $150 for a 4-hour shoot.
  • Meals will be provided on set.
  • A great opportunity to gain experience working on a feature film production.
$$

Casting Call for Male Actors (Ages 50-70) for Mini-Series in Los Angeles

Job Description: Barbarella Casting Agency is seeking male actors aged 50-70 for an upcoming mini-series. We are looking for Caucasian talent based in Los Angeles to take part in this exciting production. Whether you are an experienced actor or new to the field, this is an excellent opportunity to showcase your skills in a professional production environment.

Job Responsibilities:

  • Portray a character in a scripted mini-series, following the director’s vision and instructions.
  • Engage in various scenes that may include dialogue, physical actions, or interactions with other cast members.
  • Be punctual and prepared for each shoot, including rehearsals and multiple takes as required.
  • Work professionally on set and collaborate with the production crew to ensure smooth and successful filming.

Requirements:

  • Male, aged 50-70.
  • Caucasian.
  • Must be based in Los Angeles, CA.
  • Non-union actors only.
  • Comfortable working in front of the camera and able to take direction well.
  • No previous acting experience required, but talent and professionalism are key.

Compensation:

  • Pay rate: $200 per day.
  • No agency fees required.
  • Meals provided on set.
  • Gain experience and exposure by working on a high-quality mini-series production.
$$$

Casting Call for Athletic Men (Ages 21-40) to Portray Football Players

Job Description: Slate Casting is seeking athletic men aged 21-40 to portray football players in an upcoming non-union commercial. We are looking for individuals with strong athletic experience who can convincingly portray football players on camera. This is an excellent opportunity to showcase your athleticism and be featured in a professionally produced commercial.

Job Responsibilities:

  • Portray a football player in a commercial shoot, demonstrating athletic abilities such as running, tackling, or other football-related actions.
  • Follow the director’s instructions to bring energy and authenticity to the role.
  • Participate in various scenes that require physical activity, maintaining a professional and positive attitude on set.
  • Be available for rehearsals and multiple takes to achieve the desired performance.

Requirements:

  • Male, aged 21-40.
  • Must have athletic experience, preferably in football or similar sports.
  • Comfortable performing physical actions related to football (running, tackling, etc.).
  • Must be local to New England or willing to work in the New England area.
  • Non-union talent only.
  • Must provide a description of your athletic experience along with a current photo and contact information.

Compensation:

  • Pay up to $2,500 if cast, depending on role and project duration.
  • Meals will be provided on set.
  • Opportunity to gain exposure in a professional, widely distributed commercial.
$$$
Job Type:
Skills:

Casting Call for Spanish-Speaking Talent in Phoenix, AZ (Non-Union)

Job Description: We are seeking Spanish-speaking actors for an upcoming project in Phoenix, AZ. The project requires talent who are comfortable engaging with politically conservative content. This is a two-week statewide campaign, and the actors will be featured in various media productions to reach a wide audience. We are looking for both male and female actors within the specified age range who meet the outlined criteria.

Job Responsibilities:

  • Perform in scripted scenes that align with the campaign’s content and messaging.
  • Work professionally with the production team and follow direction closely to ensure accurate portrayals.
  • Be available for a two-week duration of the campaign, which will include various locations and possible travel within the state of Arizona.
  • Represent the project in a respectful and professional manner during production.

Requirements:

  • Must be fluent in Spanish.
  • Male and female actors, ages 30s-40s.
  • Must be a registered voter.
  • Comfortable working with politically conservative (Republican) content.
  • Based in or able to work in Phoenix, AZ.
  • Must provide current headshots and contact details for submission.
  • Prior acting experience is preferred but not required.

Compensation:

  • Pay is $1000 per person, less fees.
  • Unsure of travel reimbursement at this time, so actors may need to cover travel costs if required.
  • Gain exposure in a statewide media campaign.
$

Casting Call for Party Extras 1-3 (Fatal Attraction Episode 1534)

Job Description: Jupiter Casting is seeking male extras to portray partygoers in the upcoming episode of Fatal Attraction, a true crime recreation series. The scene will feature a diverse group of men at a party, dancing with a female lead character. This is a non-speaking role but requires active participation in the scene.

Job Responsibilities:

  • Participate in a lively party scene, dancing and interacting naturally with other partygoers.
  • Follow direction from the director to ensure the scene captures the right energy and tone.
  • Be comfortable dancing and engaging with others in a party setting.
  • Be available for multiple takes as needed to perfect the scene.

Requirements:

  • Must be non-union.
  • Male, late 20s to early 40s.
  • Comfortable dancing and acting in a party scene.
  • Must be local or able to work in Knoxville, TN.
  • Current snapshots required (shoulders up/full body).

Compensation:

  • Pay is $75 for an evening shoot.
  • Meals will be provided on set.
  • A great opportunity to gain experience in a true crime recreation series.
$

Casting Call for CSI – Black Female (Fatal Attraction Episode 1534)

Job Description: Jupiter Casting is seeking a Black female to portray a Crime Scene Investigator (CSI) in the upcoming episode of Fatal Attraction, a true crime recreation series. This is a physically active role, requiring participation in scenes that involve movement, squatting, kneeling, and running.

Job Responsibilities:

  • Portray a CSI in a key scene, participating in physical actions such as kneeling, squatting, and running.
  • Follow the director’s instructions to accurately recreate true crime scenes.
  • Be available for rehearsals and multiple takes as required to achieve the best performance.
  • Collaborate with the production team to ensure the portrayal is realistic and aligns with the vision for the scene.

Requirements:

  • Must be non-union.
  • Black female, aged 35-45.
  • In good physical condition, able to perform movements such as kneeling, squatting, stretching, and running.
  • Comfortable working in a professional, collaborative on-set environment.
  • Must be local or able to work in Knoxville, TN.
  • Current snapshots required (shoulders up/full body).

Compensation:

  • Pay is $100 for a half-day shoot.
  • Meals will be provided on set.
  • An opportunity to gain on-set experience in a well-regarded true crime series.
$

Casting Call for Carwash Employees 1-2 (Fatal Attraction Episode 1534)

Job Description: Jupiter Casting is seeking non-union talent to portray carwash employees in the upcoming episode of Fatal Attraction, a true crime recreation series. This scene involves detailing a flashy car with precision. The role requires basic physical activity, including kneeling, squatting, stretching, and standing.

Job Responsibilities:

  • Perform actions that simulate washing a car, including kneeling, squatting, stretching, and standing up repeatedly.
  • Follow direction from the director and ensure the car is shown being meticulously detailed.
  • Work professionally and efficiently to complete the required actions on set.
  • Be available for rehearsals and multiple takes as needed.

Requirements:

  • Must be non-union.
  • Comfortable performing physical actions such as kneeling, squatting, stretching, and standing for the duration of the scene.
  • Able to take direction and follow through with the necessary actions.
  • Must be local or able to work in Knoxville, TN.
  • Current snapshots required (shoulders up/full body).

Compensation:

  • Pay is $75 for a half-day shoot.
  • Meals will be provided on set.
  • Gain experience working on a true crime recreation show.
$$
Job Type:
Extra
Skills:
Acting

Extras Needed for Film “40 Dates and 40 Nights” (Serving/Waiting Experience)

Job Description: We are looking for extras with some experience in waiting or serving for the upcoming film “40 Dates and 40 Nights,” which will be shooting in Houston. No expert-level skills are required, but you should be comfortable carrying a tray of plates or drinks without spilling or shaking. This is a great opportunity to gain on-set experience and be part of a major production!

Job Responsibilities:

  • Serve food or drinks as part of a scene, carrying trays confidently.
  • Work professionally with the crew and cast to ensure the scene flows smoothly.
  • Follow the director’s instructions on blocking, timing, and actions in scenes where serving is involved.
  • Maintain a professional attitude on set, adhering to production rules and schedules.
  • Be flexible with longer working hours if needed.

Requirements:

  • Must be comfortable carrying trays with food or drinks.
  • Previous serving or waiting experience is preferred but not mandatory.
  • Open to male and female applicants, any ethnicity, ages 20s–30s.
  • Must be non-union.
  • Availability to work in Houston, Texas.

Compensation:

  • Pay rate varies depending on the workday:
    • $100 for an 8-hour shift ($100/8), with $12.50/hour for overtime.
    • $150 for a 12-hour shift ($150/12), with additional pay for work beyond 12 hours.
  • Meals provided on set for long workdays.
  • Opportunity to gain experience and build connections within the film industry.
$$

Male Models Needed for Upcoming Project (Height Over 6’2″)

Job Description: We are seeking tall, confident male models for an exciting project set to take place in Los Angeles. This is a fantastic opportunity for models who meet the physical criteria and are interested in showcasing their unique look. Whether you are part of SAG or Non-Union, we welcome your application. Selected models will be involved in a photoshoot or video campaign representing a high-end fashion or lifestyle brand.

Job Responsibilities:

  • Participate in a professional photoshoot or commercial video shoot.
  • Follow the creative direction provided by the stylist, photographer, or director.
  • Represent the brand with poise, professionalism, and charisma.
  • Be prepared to model various outfits or engage in light acting for lifestyle-oriented scenes.
  • Maintain punctuality and professional behavior throughout the project.

Requirements:

  • Male.
  • Minimum height of 6’2” (strict requirement).
  • Open to both SAG (Screen Actors Guild) members and Non-Union talent.
  • Availability to work in Los Angeles for the scheduled shoot.
  • Comfortable with both shirtless and formal clothing modeling.
  • Prior experience in modeling or acting is a plus but not required.

Compensation:

  • Competitive pay based on industry standards and level of experience.
  • Additional perks may include travel expenses (if applicable), meals, and access to professional photos/videos for portfolio use.
  • Exposure to a high-profile brand, with the potential for future modeling/acting opportunities.
$$

Crew Positions Available for Sony Feature Film “Automated Trucking”

Job Description: Sony Pictures is currently seeking talented and dedicated crew members for their upcoming feature film, “Automated Trucking.” We are hiring for a wide range of behind-the-scenes positions to help bring this exciting new project to life. Whether you have experience in production, sound, lighting, art department, camera operation, or any other area of film production, we invite you to submit your resume and join this dynamic team.

Job Responsibilities:

  • Collaborate with the director, producers, and other key members to ensure smooth production workflows.
  • Execute your specialized tasks professionally within the respective department (camera, sound, art, production, etc.).
  • Maintain strong communication with other crew members to ensure that all departments work cohesively.
  • Contribute to problem-solving on set and ensure production stays on schedule and within budget.
  • Adhere to safety protocols and guidelines throughout the filming process.

Requirements:

  • Relevant experience in the film industry or in the department you are applying for.
  • Ability to work well under pressure and adapt to the demands of a fast-paced production environment.
  • Strong teamwork skills and willingness to collaborate across departments.
  • Attention to detail and a passion for storytelling and the filmmaking process.
  • Availability for the duration of the production period.

Compensation:

  • Competitive industry-standard pay based on experience and the position applied for.
  • Opportunities for future collaboration with Sony Pictures and additional industry exposure.
  • Meals provided on set.
  • Potential for growth and networking within the film industry.
$$
Job Type:
Extra
Skills:
Acting

Casting Call: Union Soldiers for Netflix Comedy Series

Job Description:
We are casting Male and Female Extras, ages 18 to 65, to portray Union Soldiers for an upcoming flashback Civil War scene in a new Netflix comedy series produced by TPS Production Services. This is an exciting opportunity to be part of a unique period piece within a modern comedic project.

Job Responsibilities:

  • Civil War Flashback Scene: Portray Union Soldiers in a reenactment of a Civil War battle scene. You will be required to perform basic tactical maneuvers and follow the direction of the production team.
  • Tactical Movements: Execute basic military-style movements and formations to bring authenticity to the period setting.
  • Physical Activity: Engage in physically demanding actions on set, such as marching, running, and simulating battle sequences.

Requirements:

  • Age: 18 to 65.
  • Ethnicity: Open to all ethnicities.
  • Physical Fitness: Must have athletic abilities and be comfortable performing physically demanding tasks, as the role will involve reenacting battle scenes.
  • Tactical Experience: Prior experience in military drills, reenactments, or other tactical activities is a plus but not required.
  • Costume Fittings (if necessary): Be available for fittings to ensure proper wardrobe alignment with the Civil War setting.
  • Location: Must be able to work locally in Atlanta, GA, or self-report to the set.

Compensation:

  • Rate: $175 for 12 hours of work.
  • Payment: Compensation will be in the form of a check, mailed 2-3 weeks after filming.
$$

Casting Call: Fighter/Gym Type Male for “APOPKA” (Christy Martin Boxing Movie)

Job Description:
We are seeking Fighter/Gym Type Males to portray athletes in “APOPKA,” a film about the life of Christy Martin, starring Sydney Sweeney. This role requires physically fit men with the look and presence of someone who frequents a boxing gym. You will be featured in gym scenes and other moments requiring an athletic build and a fighter’s demeanor.

Job Responsibilities:

  • Gym Scenes: Appear in gym-related scenes as fighters or athletes training or working out.
  • Athletic Movements: Demonstrate physical fitness by performing simple athletic movements, such as lifting weights, hitting the bag, or shadowboxing.
  • Background Work: Play a key background role as a gym-goer, adding authenticity to the setting.
  • Collaboration: Work closely with the director and team to ensure a realistic gym environment.

Requirements:

  • Gender: Male
  • Physical Fitness: Must have an athletic or fighter’s build, resembling someone who trains regularly in a gym setting.
  • Experience: No professional boxing experience is required, but you must be physically fit and able to perform basic gym activities.
  • Location: Must be local to Charlotte, NC, or the surrounding areas, or willing to self-report to the location.
  • Appearance: Must submit height, weight, clothing sizes, and shoe size. Any visible tattoos or piercings should be noted.
  • Photos: Submission must include 2 current photos (one close-up and one full-length), which can be taken with a cell phone.

Compensation:

  • Rate: Payment details will be discussed upon selection. Compensation will cover filming days and any additional time required for rehearsals or fittings.

Share this job:

Job overview

Location:
Job type:
Ethnicity:
Body type:
Expiration date:
11-17-2023

Job skills

Are you ready to get discovered?

Gain access to thousands of jobs and appear higher in the search results now!