The Staffing Coordinator will provide administrative support to all OVG departments (concessions, premium, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties The selected candidate will have full responsibility of all staff check in on event days and detail oriented is key.
Additionally, this role will be responsible for working on generating leads for NPO groups to assist with event staffing needs.
OVG Hospitality, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization. Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories. Come Join Us! You can learn more about OVG Hospitality at www.oakviewgroup.com/ovg360
Hourly $20-27hr
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
- Provide general office and administrative support.
- Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
- Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned.
- Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
- Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
- Relay HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner.
- Ensure all schedules are within the forecasted budget and minimize overtime.
- Regular communication with the operations leadership to fill vacancies in the schedule blocks.
- Ensure all time off and leave requests are processed and communicated to Human Resources and the supervising team of the employee.
- Exercise sound judgment in rapidly changing and challenging circumstances.
- Recruitment and management of all NPO contracts and scheduling / needs
- Respond quickly to unanticipated and frequent shift vacancies.
- Assess and evaluate shifting client needs as well as the skills, abilities, and qualifications of employees and candidates.
- Ability to work well in a team-based setting, utilizing team coordination and cohesion to ensure the clients we serve have appropriate staffing coverage at all times.
- Ability to work evenings and weekends when needed.
- Perform other duties as assigned
- 2-4 years experience in office settings and supervision of duties
- Consistent and reliable attention to detail, accuracy and validity.
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
- Ability to successfully interact and collaborate all team members professionally and supportively.
- Excellent organizational and time management skills; ability to delegate tasks as required.
- Thorough understanding of accounting and financial reporting principles and practices.
- High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Experience with Solomon, ADP and/or Ceridian a plus. Extensive experience preparing spreadsheets and reports.
- Consistent and reliable attention to detail, accuracy and validity.
- Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines.
- Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
- Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
- Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently.
- Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
- Ability to develop and maintain cooperative working relationships with company and business contacts.
Oak View Group
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