A law firm in Boston is looking for an Executive Assistant to join their team. The Executive Assistant plays a critical role in providing high-level administrative support to the firm’s partners, attorneys, and senior management. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of tasks to ensure the efficient operation of the law firm. The Executive Assistant must maintain a high degree of professionalism, confidentiality, and discretion in all interactions.
Key Responsibilities:
- Coordinate and manage complex schedules for attorneys and partners, including meetings, appointments, and court appearances.
- Ensure timely reminders and preparations for all scheduled events.
- Screen and manage incoming calls, emails, and other forms of communication.
- Draft and proofread correspondence, legal documents, and reports.
- Facilitate clear and efficient communication between attorneys, clients, and other parties.
- Prepare and organize legal documents, briefs, and case files.
- Assist with document filing, indexing, and retrieval.
- Coordinate travel arrangements, accommodations, and itineraries.
- Act as a point of contact for clients and manage client appointments.
- Maintain client files and records, ensuring confidentiality.
- Arrange and coordinate meetings, conferences, and special events.
- Track and reconcile attorney expenses, including travel and entertainment expenses.
- Assist with billing, invoicing, and financial recordkeeping.
- Oversee general office operations, including ordering supplies and equipment maintenance.
Qualifications:
- Bachelor’s degree required.
- Prior office/administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Exceptional communication skills, both written and verbal.
- Ability to multitask, prioritize, and work efficiently under pressure.
- Detail-oriented with a commitment to accuracy.
*Must be a MA resident to apply*
Confidential
Related jobs:
Crew Call: Various Positions for ULB TV Movie
Job Description:
An ultra-low-budget (ULB) TV movie is seeking dedicated crew members for a 13-day shoot in the metro Atlanta/Marietta, GA area. This is a local hire or work-as-local opportunity, with no lodging or travel provided. We’re looking for passionate professionals ready to bring their expertise to a collaborative environment.
Open Positions:
- Coordinator
- Production Designer & Props
- Costume Designer
- Sound Mixer
- 1st & 2nd Assistant Directors (AD)
- Gaffer & Key Grip
- 1st & 2nd Assistant Camera (AC)
- Hair & Makeup Artists
- Production Assistants (PAs)
Job Responsibilities:
- Collaborate with the production team to execute a high-quality TV movie within budget constraints.
- Deliver professional and efficient work in your designated department.
- Maintain a positive and adaptable attitude on set.
- Follow the production schedule and meet all deadlines.
Requirements:
- Previous experience in your respective role is highly preferred.
- Must be local to the metro Atlanta/Marietta area or willing to work as a local.
- Reliable transportation to and from set.
- Strong work ethic, attention to detail, and a team-oriented mindset.
Compensation Details:
- Ultra-low-budget rates in accordance with ULB guidelines. Specific rates will be provided upon offer.