A law firm in Boston is looking for an Executive Assistant to join their team. The Executive Assistant plays a critical role in providing high-level administrative support to the firm’s partners, attorneys, and senior management. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of tasks to ensure the efficient operation of the law firm. The Executive Assistant must maintain a high degree of professionalism, confidentiality, and discretion in all interactions.
Key Responsibilities:
- Coordinate and manage complex schedules for attorneys and partners, including meetings, appointments, and court appearances.
- Ensure timely reminders and preparations for all scheduled events.
- Screen and manage incoming calls, emails, and other forms of communication.
- Draft and proofread correspondence, legal documents, and reports.
- Facilitate clear and efficient communication between attorneys, clients, and other parties.
- Prepare and organize legal documents, briefs, and case files.
- Assist with document filing, indexing, and retrieval.
- Coordinate travel arrangements, accommodations, and itineraries.
- Act as a point of contact for clients and manage client appointments.
- Maintain client files and records, ensuring confidentiality.
- Arrange and coordinate meetings, conferences, and special events.
- Track and reconcile attorney expenses, including travel and entertainment expenses.
- Assist with billing, invoicing, and financial recordkeeping.
- Oversee general office operations, including ordering supplies and equipment maintenance.
Qualifications:
- Bachelor’s degree required.
- Prior office/administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Exceptional communication skills, both written and verbal.
- Ability to multitask, prioritize, and work efficiently under pressure.
- Detail-oriented with a commitment to accuracy.
*Must be a MA resident to apply*
Confidential
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