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Executive Legal Assistant

$$$

A law firm in Boston is looking for an Executive Assistant to join their team. The Executive Assistant plays a critical role in providing high-level administrative support to the firm’s partners, attorneys, and senior management. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of tasks to ensure the efficient operation of the law firm. The Executive Assistant must maintain a high degree of professionalism, confidentiality, and discretion in all interactions.

Key Responsibilities:

  • Coordinate and manage complex schedules for attorneys and partners, including meetings, appointments, and court appearances.
  • Ensure timely reminders and preparations for all scheduled events.
  • Screen and manage incoming calls, emails, and other forms of communication.
  • Draft and proofread correspondence, legal documents, and reports.
  • Facilitate clear and efficient communication between attorneys, clients, and other parties.
  • Prepare and organize legal documents, briefs, and case files.
  • Assist with document filing, indexing, and retrieval.
  • Coordinate travel arrangements, accommodations, and itineraries.
  • Act as a point of contact for clients and manage client appointments.
  • Maintain client files and records, ensuring confidentiality.
  • Arrange and coordinate meetings, conferences, and special events.
  • Track and reconcile attorney expenses, including travel and entertainment expenses.
  • Assist with billing, invoicing, and financial recordkeeping.
  • Oversee general office operations, including ordering supplies and equipment maintenance.

Qualifications:

  • Bachelor’s degree required.
  • Prior office/administrative experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Exceptional communication skills, both written and verbal.
  • Ability to multitask, prioritize, and work efficiently under pressure.
  • Detail-oriented with a commitment to accuracy.

*Must be a MA resident to apply*

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Expiration date:
11-17-2023

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