Executive Assistant

Berkley Aspire is an operating unit of the W.R. Berkley Corporation (NYSE – WRB), a Fortune 500 global insurer founded in 1967.  Aspire underwrites excess & surplus lines insurance solutions across the United States for hard-to-place commercial risks. Our direct to retail distribution strategy is unique, and we underwrite general liability, excess liability, property, and inland marine coverages. Verticals we specialize in include construction/contractors, habitational/real estate, hospitality/special events, entertainment/amusements, and manufacturing/products liability. Most of our customers are small to medium sized businesses and we operate in all 50 states and the District of Columbia.

At Aspire, we strive to make surplus lines insurance easy to understand and easy to navigate. We think big. We lean in and listen. We work hard. We are open to new ideas. We experiment and innovate. We take care of our customers and support our teammates. And, if we do it right and stay true to our core principles, then we deliver profitable growth on a consistent basis.

We are an organization dedicated to an employee-centric company culture and a positively disruptive business model. By thinking outside the box, we are making insurance a little more exciting and a little more fun.

Our home office is in Scottsdale, AZ. We also have offices in Cincinnati, OH, Richmond, VA, and Charlotte, NC. Our growing number of work-from-home teammates are located across the country.

https://www.berkleyaspire.com/ 

This role is located in our Scottsdale office on a full-time in office schedule.

The Executive Administrative Assistant provides general clerical and administrative support to the company’s executive level management team.

• Oversee the processing of incoming and outgoing mail and non-marketing packages, statements, policies, letters, ensuring same-day in-and-out deadlines.
• Handle deliveries, pick-ups, mail drops, telephone duties and reception area.
• Under general direction from the executive and underwriting team prepare documents, spreadsheets, and maintain team and office contact directories.
• Coordinate team meetings including agendas, minute-taking, meals and clean up.
• Monitor and order all office and kitchen supplies and track expenses.
• Assist with appointment and meeting scheduling.
• Make travel arrangements for leadership team.
• Process monthly expense reports.
• Plan, manage and participate in various projects as directed by the executive team.
• Perform other clerical duties as needed, such as filing, photocopying and scanning.

• Minimum of five years of experience in an executive administrative assistant role.
• Excellent PC skills, working knowledge of Microsoft Office product suite.
• Excellent verbal and written communication skills utilized effectively.
• Ability to take initiative, look for process improvement and use discernment in decision-making.
• Ability to maintain a high level of confidentiality.
• Entrepreneurial qualities, such as trying innovative solutions, resiliency to change and using judgment.
• Ability to establish and maintain effective and cooperative working relationships.
• Ability to work independently and in a team environment.
• High school diploma (or equivalent) required.
• An associate’s degree or its equivalent preferred.
• Must have at least five years of experience in the field or in a related area.

W. R. Berkley Corporation