Executive Assistant

A global entertainment company is looking to hire an Executive Assistant in Bristol, CT.

Location: Bristol, CT (Hybrid 4-days a week on-site)

Contract: 6 Months

Pay: $30-35/ hourly

Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team.

Requirements:

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.

• Coordinates executives’ calendars, including registration & travel.

• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.

• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.

• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.

• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.

• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Requirements:

• High school diploma required

• College degree preferred

• Minimum of 3 years of relevant experience required

• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

• Knowledge of administrative functions and processes.

• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.

• Proven ability to work with confidential information, while exercising sound judgment and decision-making.

Russell Tobin