Our client, a technology company in Chester County, is seeking an Executive Assistant to join their team to support C-Suite Executives. The Executive Assistant will be an assertive, “can do” individual, supporting the executives’ ability to lead the company effectively with minimal distraction.
This is a contract opportunity from October 2023 to January 2024. This role is onsite 1-2 days/week.
Duties include, but are not limited to:
Scheduling/Calendar Management
- Managing a very active calendar of meetings and appointments of C-Suite Executives
- Responsible for the coordination and scheduling of meetings and presentations
- Able to work with complex and detailed travel plans, itineraries and agendas
- Effectively organizes meetings with investment bankers, directors, and external parties
- Booking hotel rooms and organizing meals
- Anticipate the next move
Administrative Tasks
- Managing emails and phone calls
- Completing expense reports and reimbursement reports
- Contracts management
- Researching and compiling documents and presentations
- Meeting and greeting guests, entertaining as necessary
- Ordering supplies
Executive “Gatekeeper”
- Follow up with key contributors to C-Suite Executives’ projects and maintain the timeline around deliverables on behalf of the executive team – keeping the projects on task!
- You will research, prioritize, and follow up on incoming issues and concerns addressed to C-Suite Executives, including those of a sensitive or confidential nature and determine the appropriate course of action
- Anticipate executives’ needs, time constraints, travel requirements, presentation logistics and complete plans and support requirements without guidance accurately
- Handle confidential information with discretion
- Other duties and responsibilities as assigned
Qualifications:
- 7+ years of experience supporting C-level executives.
- Expert level written and verbal communication skills.
- Strong organizational skills; excellent attention to detail
- Strong interpersonal skills and emotional maturity
- Strong administrative skills
- Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word is required; Concur preferred
Juno Search Partners
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