We are seeking an experienced Personal / Executive Assistant to join a distinguished studio and collaborate closely with a busy director, producer, and media executive. This role offers a unique opportunity to become an integral part of a dynamic executive’s operations within the entertainment industry, encompassing brand collaborations, filmmaking, and philanthropy. This is a dynamic role that requires someone fluent in wearing many hats, has a people-focused mentality and a knack for problem-solving. You’ll work autonomously as well as collaboratively with all inside and outside contacts, and you’ll also work on-set during major productions, taking on PA responsibilities and acting as right arm to your executive on both the personal and business side.
Responsibilities and priorities will shift and change, and you will be responsible for traveling with your executive, coordinating special tasks and preferences while on set, work remotely (at times), and overall provide input and act as a key decision maker regarding scheduling, itineraries, travel booking, special preferences, and ensuring that each day runs smoothly. We are positive, collaborative relationship builders, and we seek someone who remains calm and positive under stressful situations. We are looking for someone who seeks a long-term fit, who is naturally ambitious and a hard worker, and who wants to invest their time with a team for the long run. You are also humble and dedicated, understanding how to naturally work in a personal and home environment tackling sensitive tasks for the family. You’re happy to help with production setups, daily lunches, stocking the fridge, handling catering needs, as well as making suggestions for scripts and creatively adding input when necessary. You must be flexible to travel for several weeks at a time to various on-set production locations. You must be LA-based or live in the area so you can travel twice a week to Ventura County.
Responsibilities:
- Skilled in communication and collaboration, adept at managing complex interactions and handling extensive communications across inside and outside contacts
- Substantial experience working with Creative Executives, you have at least 2+ years working as a Personal Assistant to a celebrity, actor, producer, director, or executive within the entertainment sector
- Provide project related and as needed support to the Principal across both professional and personal engagements
- This position involves an integration between business and personal life, so you truly must be happy to take on personal assisting responsibilities that could encompass moves, construction, vendor management, scheduling for house-staff, running errands, etc.
- Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.
- Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.
- Book extensive travel arrangements, paying special attention to preferences. You’ll help book and manage travel for the family and support staff/crews.
- Lead administrative support for the Chief Executive, involving creative problem-solving and organization-wide communications.
- Drive projects, supervise timelines, and ensure successful deliverables while navigating intricate challenges.
- Foster and maintain relationships with the team across physical office locations and residences.
- Flexibility to work in a hybrid environment, including travel to on-set locations, as well as 2x a week onsite at Principals’ home office
Qualifications:
- You must have prior experience as a Personal Assistant to an entertainment c-level executive, celebrity/actor or producer/director.
- Longevity in previous positions – you must have worked for at least one employer consecutively for 3+ years.
- Proficiency in condensing complex information into clear formats suitable for presentations to the Principal.
- Exceptional organizational and time-management skills, capable of effective multitasking.
- Strong negotiation skills and a track record of successful vendor management.
- Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
- Strong team player, capable of managing upwards and collaborating across all levels.
- Willingness to handle both significant and minor responsibilities, especially during the PA’s absence.
- Kind, honest, and humble – overall, you have a positive outlook and possess an unwavering optimistic attitude. There is no problem too big that you can’t handle!
- Loyal, passionate, and have a sense of humor!
If you are a proactive, organized, and adaptable professional who thrives in fast-paced environments, this Executive Assistant role offers an exceptional opportunity to contribute significantly to a high-profile individual’s success across multiple domains.
Salary 90-100K plus bonus eligible and great benefits
*please note you must currently reside in Los Angeles and have a minimum of 3 years as an Executive/Personal Assistant to a named individual in entertainment*
Career Group
Related jobs:
Casting Wrangler for Film Production
Job Description
A Los Angeles production is seeking a casting wrangler to assist with talent coordination. This role is ideal for individuals with strong communication skills and experience managing talent on set.
Job Responsibilities
- Coordinate and manage talent on set
- Assist with casting logistics
- Communicate with production and talent
- Ensure smooth talent flow during filming
Requirements
- Strong organizational and communication skills
- Experience working with talent preferred
- Ability to multitask in a fast-paced environment
- Based in Los Angeles
Compensation
- $200–$300 per day (approx. 4 hours)
- Valuable on-set coordination experience
Runner for Film Production Crew
Job Description
A Los Angeles production is seeking runners to assist with various on-set needs. This role is ideal for individuals looking to gain hands-on experience in the entertainment industry.
Job Responsibilities
- Run errands across set
- Assist different departments
- Support setup and breakdown
- Maintain efficiency on set
Requirements
- Reliable and punctual
- Strong communication skills
- Ability to multitask
- Must be local to Los Angeles
Compensation
- $100–$200 per day (3 hours)
- Great entry-level opportunity
Production Assistant for Film Crew
Job Description
A Los Angeles production is hiring production assistants to support daily operations on set. This is a great entry-level opportunity for those looking to start a career in film.
Job Responsibilities
- Assist with general production tasks
- Support crew across departments
- Maintain organization on set
- Run errands as needed
Requirements
- Strong work ethic and reliability
- Ability to follow instructions
- Interest in film production
- Must be local to Los Angeles
Compensation
- $100–$200 per day (3 hours)
- Entry-level production opportunity
Props Specialist for Film Production
Job Description
A Los Angeles production is hiring a props specialist to support the art department. This role involves sourcing and managing props for various scenes.
Job Responsibilities
- Source and organize props
- Maintain prop inventory
- Collaborate with art department
- Ensure props match creative vision
Requirements
- Experience with props or set work
- Strong organization skills
- Ability to multitask
- Must be local to Los Angeles
Compensation
- $500–$800 per day
- On-set production experience
Set Designer for Film Production
Job Description
A production team in Los Angeles is seeking a creative set designer to build and style environments for an upcoming shoot. This role is ideal for those with strong visual design skills.
Job Responsibilities
- Design and execute set concepts
- Collaborate with art and creative teams
- Prepare and adjust sets as needed
- Ensure visual consistency
Requirements
- Experience in set design or art direction
- Creative and detail-oriented
- Ability to meet deadlines
- Must be local to Los Angeles
Compensation
- $500–$1,500 per day
- Opportunity to showcase creative work
Gaffer for Film Production
Job Description
A Los Angeles production is looking for a gaffer to support lighting needs on set. This role is ideal for professionals experienced in film lighting setups.
Job Responsibilities
- Set up and manage lighting equipment
- Work with the director of photography
- Maintain lighting consistency
- Follow safety protocols
Requirements
- Experience as a gaffer
- Strong knowledge of lighting systems
- Reliable and team-oriented
- Must be local to Los Angeles
Compensation
- $500–$1,000 per day
- Professional production experience
Assistant Wardrobe Stylist and Props Assistant
Job Description
A Los Angeles production is hiring an assistant wardrobe stylist and props assistant to support the creative team. This role is perfect for individuals with a passion for styling and set preparation.
Job Responsibilities
- Assist with wardrobe styling and prop organization
- Support wardrobe and art departments on set
- Maintain organization of costumes and props
- Follow direction from department leads
Requirements
- Experience in wardrobe or props preferred
- Strong attention to detail
- Ability to work efficiently on set
- Must be local to Los Angeles
Compensation
- $300 per day (3 hours)
- Hands-on production experience
Music Artist with Equipment for Film Production
Job Description
A Los Angeles production is seeking a skilled music artist with their own equipment to support an upcoming shoot. This role is ideal for creative professionals who can bring energy and technical expertise to a fast-paced production environment.
Job Responsibilities
- Provide music or DJ services during filming
- Set up and manage your own equipment
- Collaborate with the production team to match the project’s tone
- Maintain professionalism on set
Requirements
- Experienced music artist with own kit
- Strong understanding of live or on-set audio
- Reliable and professional
- Must be local to Los Angeles
Compensation
- $600–$1,200 per day
- Opportunity to work on a professional production
Gaffer with Grip Truck for Film Production
Job Description
A Los Angeles production is seeking an experienced gaffer with a grip truck to support lighting operations. This role is essential to achieving the visual quality of the project and requires technical expertise.
Job Responsibilities
- Manage lighting setup and execution on set
- Provide and operate a grip truck
- Collaborate with the cinematography team
- Ensure safe and efficient lighting practices
Requirements
- Experienced gaffer with grip truck
- Strong knowledge of lighting equipment
- Ability to work on a professional set
- Based in Los Angeles
Compensation
- $1,500–$2,500 per day
- Key role in production lighting
Job Description
A production team is seeking experienced and motivated crew members for an upcoming shoot in Los Angeles. This is a paid opportunity open to non-union professionals. The team is looking to fill multiple key roles across production, including hair and makeup, wardrobe, lighting, set design, and on-set support staff. Ideal candidates are reliable, collaborative, and ready to contribute to a fast-paced production environment.
Job Responsibilities
MU&H Artist (with kit)
- Provide professional makeup and hairstyling for talent
- Maintain continuity and touch-ups throughout filming
- Bring and manage personal kit and supplies
Assistant Wardrobe Stylist / Props
- Assist with wardrobe preparation and styling on set
- Help manage props and ensure continuity
- Support quick changes and organization
Gaffer (with grip truck)
- Oversee lighting setup and execution
- Provide and manage grip truck equipment
- Collaborate with director and cinematographer
Gaffer
- Assist in lighting setup and breakdown
- Ensure proper lighting execution for scenes
Set Designer
- Design and execute set aesthetics
- Coordinate with production team for visual consistency
Props
- Source, organize, and manage props on set
- Ensure proper placement and continuity
Casting Wrangler
- Coordinate and manage talent on set
- Assist with scheduling and organization
Production Assistant (PA)
- Provide general on-set support
- Assist departments as needed
Runner
- Handle errands and logistical tasks
- Support production team operations
Requirements
- Prior experience in the applied role
- Strong communication and teamwork skills
- Ability to work efficiently in a production environment
- Must be available for the full production schedule
- Portfolio, resume, or relevant work samples preferred
Compensation
- MU&H Artist (with kit): $600–$1,200/day
- Assistant Wardrobe Stylist / Props: $300/day
- Gaffer (with grip truck): $1,500–$2,500/day
- Gaffer: $500–$1,000/day
- Set Designer: $500–$1,500/day
- Props: $500–$800/day
- Casting Wrangler: $200–$300/day
- Production Assistant (PA): $100–$200/day
- Runner: $100–$200/day
Talent Assistant – Creative Agency Role
Job Description
Seeking a Talent Assistant to support a creative agency team working closely with artists and creatives. This role is ideal for someone passionate about photography, visual storytelling, and the creative industry. You’ll gain hands-on experience in a fast-paced environment while helping manage talent and support ongoing projects.
Job Responsibilities
- Assist creative talent with project coordination and daily needs
- Support agency operations and community-driven initiatives
- Help manage schedules, communications, and project requirements
- Collaborate with team members across various creative projects
Requirements
- Passion for photography, visual arts, and creative industries
- Previous experience in a fast-paced or client-facing environment preferred
- Strong organizational and communication skills
- Interest in working with and supporting creative talent
- Ability to multitask and adapt in a dynamic setting
Compensation
- Paid position (rate based on experience)
Creative Professionals Casting for Production Team Roles
Job Description
A growing production team is seeking experienced and creative professionals to join upcoming projects. This opportunity is ideal for talented individuals in the fashion and media space who are passionate about collaborating on high-quality visual productions and bringing creative visions to life.
Job Responsibilities
- Collaborate with the creative team on production projects
- Execute professional work in your specialized role (wardrobe, makeup, hair, or videography)
- Contribute to the overall visual style and direction of productions
- Maintain professionalism and creativity on set
Requirements
- Experience in one of the following roles: wardrobe stylist, makeup artist, hair stylist, or videographer
- Strong portfolio or body of work
- Creative mindset with attention to detail
- Ability to collaborate in a team environment
- Professional communication and reliability
Compensation
- Paid opportunities (rate varies by role and project)
- Ongoing collaboration potential
- Opportunity to work on creative productions and expand your portfolio