Associate Producer

COMPANY DESCRIPTION

Miniac is a production-led creative studio composed of a nimble group of strategists, creatives, directors, producers, and account directors. We’ve sat on all sides of the table – production, agency and brand. Our clients span from the world’s largest companies to scrappy start-ups, but our approach remains consistent: we leverage an agile approach to strategizing, concepting and executing for brands.

As Miniac expands its footprint, it’s crucial for us to continue building a knowledgeable, responsive team that can deliver best in class work for our clients. We’re looking for unorthodox thinkers and problem solvers who thrive on new challenges and pushing boundaries to create unexpected ideas and content. To maintain our momentum, Miniac is looking for an Associate Producer to join our tight-knit team to quarterback the Miniac approach to executing client projects.

JOB DESCRIPTION

We are interested in candidates who have an ardent desire to build a long-term career in creative production. We value individuals who are passionate about the advertising industry, eager to learn and grow as a member of our team, and committed to making a meaningful impact at our company and in the field of advertising.

If you have a genuine enthusiasm for creative production and a drive to excel in this dynamic industry, we encourage you to highlight your career aspirations and dedication in your application materials. A passion for advertising (making cool stuff), creative problem-solving abilities, and a strong commitment to delivering high-quality work are essential.

As our Associate Producer, you will be responsible for managing internal and external stakeholders, project scopes, task timelines, production budgets, required staff/resources, client expectations, and the overall quality of client deliverables. You are a creative and strategic thinker who loves learning everything there is to know about a client’s brand, business, and customer.

Both a self starter and team player, you are equally game to lead your own projects from start to finish as you are to work under the supervision of Executive Producers to help streamline the production process.

You have foundational experience in production and project management and are easily able to switch gears from creating asset generation to detailed budget planning and scheduling. A confident and proactive communicator, you keep clients and teammates consistently informed and updated about their projects tailoring project status updates to meet the needs of a variety of seniority levels. An expert on all client projects, you raise issues and proposed solutions in a timely manner and consistently seek ways to drive further value for our clients.

Our ideal candidate has experience managing multiple projects simultaneously in a fast paced environment. They should have a general understanding of the production process from start to finish with 2-4 years of experience supporting production / creative teams, clients, and project management efforts across a range of productions: video, photo shoots, digital campaigns, branded assets, live events, etc.

RESPONSIBILITIES

Support Executive Producer and other Senior Leadership by ensuring creative being produced remains aligned with client expectations, budget, and timelines.

• Research and support the creation of documents to communicate ideas to clients, including proposals, production plans, presentations and reports

• Coordinate with producers, strategists, creative directors, freelance creatives, and client stakeholders to oversee creation of deliverables, track dependencies, hit deadlines and objectives, and generally traffic all approvals of creative work.

• Anticipate and manage potential blockers across concept development, production, and delivery phases; flag to appropriate partners and proactively find solutions

• Foster and maintain collaborative, strong relationships with all internal and external team members; ensure both the client team and internal team feel heard and supported at all times

• Generate project status updates to empower clients to stay abreast of project progress asynchronously.

Support Executive Producer and other Senior Leadership members with day-to-day internal team management

• Assist in sourcing, evaluation, and management of freelancers, collaborators, and vendors on a project basis

• Forecast, manage and track all production budgets in order to stay within scope

• Oversee production and project crew including manager schedules, booking talent, models, stylist, freelancers, coordinating merchandise and inventory required

• Schedule internal and client meetings, collect recap notes, travel booking, file management, expense reporting, tracking documents, etc

• Prepare call sheets, run of show, artist agreements and contractor documents

• On-site event production support; weekend/evening availability as needed

QUALIFICATIONS

3+ years of experience as a creative project manager or associate producer in an agency, production company or on an in-house marketing team of an established company

• Proven track record of working in physical production within the advertising industry, including experience with TV commercials, digital videos, photo shoots, and other forms of branded content.

• Familiarity with industry-standard production processes, equipment, and workflows.

• Ability to coordinate and manage production logistics, such as locations, permits, crews, equipment rentals, and casting directors / booking talent.

• Experience managing a production budget of $500k +

• Solid understanding and experience using budgeting software or tools to create, track, and manage project budgets.

• Ability to work closely with the finance and accounting teams to ensure accurate budgeting and cost control throughout the production process.

• Experience creating and managing a content calendar or schedules for a variety of creative projects

Previous experience working in a project or team management capacity at an advertising agency, marketing company, or in-house at a brand.

• Strong leadership skills and the ability to effectively communicate and collaborate with internal teams, clients, vendors, and freelancers around scope, schedule, and budget as well as roadmaps, objectives, and strategies.

• Proven ability to manage multiple projects simultaneously while maintaining strict timelines and deliverables.

• Strong understanding of how to manage and control project scope; proactively find solutions to changes or issues regarding project schedules, budgets, resources, and scope.

Experience working remotely without in-person daily supervision.

• Proactive and comfortable with ambiguity, shifting priorities, and juggling more than one project at a time

• Highly collaborative and humble – willing to lend an extra hand for teammates and goes out of their way to learn from peers.

BENEFITS

• Fully remote office
• Unlimited PTO
• Company Wide PTO of Bank Holidays
• $5,000 annual stipend towards each employee’s individual medical insurance plan, paid quarterly

EQUAL EMPLOYMENT OPPORTUNITY

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.

DEI STATEMENT

We believe that our teams should accurately represent society, which is why we assemble bespoke teams of individuals with disparate ideas and backgrounds for each project we take on. We believe diverse teams are best positioned to generate innovative and inclusive creative that will resonate with the manifold markets our clients work with us to target. Miniac is committed to actively prioritizing diversity, equity, and inclusion as core tenants of our hiring process and maintaining a workplace environment inclusive and equitable.

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