Log InSign Up
HomeAdministrative Assistant III (Admistrative Assistant)

Administrative Assistant III (Admistrative Assistant)

$$$

Title: Administrative Assistant – Content & Editorial
Location: Culver City, CA
Duration: 12 Months
Pay Rate Range: $30 – $35/hr on W2 + benefits
 
Key Qualifications:
 

  • Minimum 6 years of experience working as an assistant in the entertainment industry or a creative agency.
  • Passionate about organization and working with a team to ensure scheduling alignment across assigned group.
  • Highly skilled at handling multiple tasks in a fast paced and changing environment.
  • Able to build and innovate on ways the teams workload is tracked and anticipate circumstances and complications that need to be problem solved.
  • Exceptional attention to detail, while still working under tight deadlines.
  • Proficient in Keynote, Pages and Numbers.
  • Strong written and verbal communication skills.

 
Description:
 

  • Managing executive calendar: oversee executive schedule and ensuring manageable workflow throughout day to day meetings
  • Arranging travel including booking flights, accommodation, and transportation
  • Preparing and organizing materials for meetings and presentations
  • Taking meeting minutes and providing high level summaries
  • Acting as a liaison between other cross functional departments
  • Planning and organizing all team related events
  • Coordinating and managing special projects and initiatives
  • Tracking and managing expenses, invoices, and reimbursements, with some assistance into budget maintenance
  • Drafting and editing internal communication and announcements
  • Supporting Executive Assistant with onboarding new hires within all systems, including but not limited to, managing office supplies and tech equipment for the team, ordering equipment, shipping and receiving, as well as inventory.
  • Providing onsite support to the larger Content & Editorial team by submitting and overseeing facilities based tickets for the office, including both interior and exterior building service requests.
  • Managing conference rooms to ensure all teams have a meeting space to properly conduct meetings while onsite
  • Event support on-site as-needed across internal and external events, as well as support with in-office day-to-day needs and activities when necessary.
  • Coverage over Sr. Directors calendar when Executive Admin is OOO.

 
Education:
 

  • Bachelors degree or equivalent experience preferred.

Please share your resume to [email protected] and/or reach me at 650-492-4188.

 
Job# 23-00454
 
MindSource

Related jobs:

Job Description
A documentary series is seeking a local sound engineer for a full-day shoot during an indie production tied to Essence Fest. The series highlights the journey of four men navigating the high-stakes world of music promotion, showcasing the raw highs, lows, and behind-the-scenes moments with some of the industry’s top artists. The content will be both emotionally resonant and technically engaging, requiring strong sound capture for intimate and dynamic scenes.

Job Responsibilities

  • Provide professional on-location audio recording for full-day shoot

  • Capture clean, balanced sound across multiple speakers in varied environments

  • Set up and manage multiple microphones (lav and boom) for interviews and b-roll

  • Collaborate with directors and producers to ensure optimal audio quality

  • Troubleshoot audio issues in real-time during the shoot

Requirements

  • Must be based in or able to work locally in New Orleans

  • Own equipment required: boom mic, minimum 4 lavalier mics, mixer, recorder

  • Prior experience with documentary or reality-style production preferred

  • Strong communication and teamwork skills

  • Punctual and prepared for a full 9am call time

Compensation

  • $600 for a full-day shoot

  • Independent contract opportunity with potential for future collaborations

Boom Operator for Cosmic Horror Student Film

Job Description
A student film production is seeking a Boom Operator for a three-day shoot on a cosmic horror short film. The project aims to create an unsettling, atmospheric experience and will require a sound technician comfortable working in an eerie, story-driven setting. All professional sound equipment will be provided on set.

Job Responsibilities

  • Operate boom microphone and manage sound equipment during filming

  • Collaborate with the director and sound team to ensure audio clarity

  • Monitor environmental sound and adjust mic placement accordingly

  • Ensure clean dialogue capture in both indoor and outdoor settings

Requirements

  • Experience with boom operation on film sets (student or professional)

  • Ability to work efficiently in a fast-paced, collaborative environment

  • Strong understanding of on-set audio workflow

  • Open to working on a student project with limited resources

Compensation

  • Rate negotiable based on experience

  • This is a low-budget student film; flexibility appreciated

  • All necessary equipment will be supplied

Model Recruiters for Fashion and Talent Agency

Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.

Job Responsibilities

  • Identify and recruit potential modeling talent through online platforms and personal networks
  • Build and maintain a pipeline of qualified candidates for agency representation
  • Conduct initial outreach and guide talent through the application process
  • Attend weekly calls and monthly virtual meetings for team updates and support
  • Stay informed on trends in the modeling and entertainment industries

Requirements

  • Must be 18 or older
  • Familiarity with the fashion or modeling industry preferred
  • Self-driven, organized, and results-oriented
  • Smartphone and/or computer required for daily communication
  • Able to work independently with minimal supervision

Compensation

  • Commission-based pay structure with unlimited earning potential
  • 90% remote flexibility
  • Access to an established network within the Atlanta modeling market
  • Ongoing mentorship and brand-building opportunities

Share this job:

Job overview

Location:
Job type:
Ethnicity:
Body type:
Expiration date:
08-24-2023

Job skills

Are you ready to get discovered?

Gain access to thousands of jobs and appear higher in the search results now!