Purpose of the Role:
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The Booking Assistant will provide administrative support to the Vice President – Programming and Booking Manager in our Broadway, Symphony, Family and Music Touring Divisions. The ideal candidate should be passionate about entertainment, entrepreneurial, self-motivated and open to working in an environment where he/she is capable of performing administrative duties rapidly. The individual should be flexible, highly organized, proficient in Microsoft Excel, and have the ability to multi-task under pressure. Administrative duties include answering incoming phone calls for the Vice President – Programming, coordinating meetings and schedules, preparing expense reports, gathering venue availabilities, venue calendar management, travel booking/coordinating for executive staff, special projects and personal assistance as needed. The ability to work unexpected frequent overtime is required. Growth opportunities exist for top performers.
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Principal Responsibilities:
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·      Assist the booking process by outlining a tour’s full needs and translating outline into an expense budget for labor, production equipment, venue costs, hospitality needs, and other event logistics
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·      Gather venue availability, ticket scalings, and additional information on local operating conditions such as sales taxes and artist withholdings required for submitting offers to agents
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·      Keep schedule for VP- Head of Programming to review the marketing plan for each event with the Marketing Department prior to the event’s announcement and public OnSale
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·      Track sales goals for each event and maintain contact with Marketing on progress in achieving sales goals
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·      On-Site Show Coverage as Promoter Representative, as needed, with tasks including settlement duties with touring act, local co-presenters, and/or venue
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·      Assist VP of Programming in creation of touring event opportunities
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Qualifications:
·      Bachelor’s degree required
·      Touring and/or booking experience in live entertainment, comedy, or music preferred
·      Strong attention to detail and organization skills are a must
·      Proficient in Microsoft Office (Outlook, Word, Excel, and Powerpoint)
·      Polished written and verbal communication is a must to be successful in this role
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Innovation Arts & Entertainment
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