Key responsibilities
- Directly support and assist the Head of Film Client Marketing, including covering phones, scheduling, managing expenses, administrative duties, etc.
- Coordinate and schedule meetings with company executives, clients, and other team members, anticipating changes in availability and making alternative plans in advance.
- Answer phones with professionalism and ability to screen call information for efficient handling.
- Organize team meetings, including preparation of the agenda, organizing follow up and related tasks.
- Organize detailed travel arrangements including for international travel, inclusive of air, hotel, ground transportation and trip meeting itineraries.
- Timely processing of expense reports, proactively working to ensure accurate and timely submission.
- Proactively maintain accurate and up-to-date organization charts.
- Maintain Outlook contacts, ensuring accuracy and timely updates.
- Conduct research on various digital and entertainment related topics
- Participate in the creation and management of ongoing resource documents – Box Office Reports, Tracking Database, Trailer Release Calendars, Studio Org Charts, Awards Calendar, etc..
Knowledge
- This role requires advanced Microsoft Outlook, Excel and PowerPoint skills.
- Bachelor’s Degree or equivalent preferred.
Skills and Abilities
- Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion.
- A lover of film and movies with a working knowledge of, or strong interest in the entertainment industry as a whole
- A curiosity about culture and what makes entertainment properties culturally relevant and resonant
- Capability of effective planning and prioritizing.
- Ability to manage several projects simultaneously while working under pressure to meet critical deadlines.
- Customer focused and proactive with excellent follow-up and a sense of urgency.
- Ability to represent the company in a positive and enthusiastic manner.
- Positive attitude, highly motivated, and able to easily build relationships across multiple functions and business units.
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