Administrative Assistant, Physical Production

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

Role Summary:

The Administrative Assistant, Physical Production will manage the day-to-day administrative functions for the VP Physical Production, as well as be prepared to interface with a variety of creative clients and high level executives.

Essential Responsibilities

• Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for VP of Physical Production
• Assist in research of potential above the line crew hire availability and scheduling
• Research special projects (locations, crew availability, logistics, liaison with film commissions, Etc.) during pre-production
• Some of the responsibilities may include finding and setting up offices, ordering equipment/furniture/supplies, procuring of telephone access, arranging for security/parking access, arranging travel for producers, directors, and crew
• Create welcome packet, preliminary crew list, and studio contact lists for individual production offices during preparation
• Act as liaison between production office and studio with respect to policy and procedure compliance and verify systems are in place
• Schedule meetings (production, finance, transportation, asset, clearances, computer support, labor relations, product placement, safety, insurance, etc.) between filmmakers and studio department heads specific to each project
• Supervise wrap of production office and coordinate delivery of production files to studio; follow up on resolution of issues outstanding at wrap
• Review deal memos for accuracy prior to executive approval. Verify crew employment eligibility through industry experience roster database; follow up on compliance issues through labor relations department and contract services administration

Qualifications

Basic Qualifications:

• Minimum of 2 years current freelance production coordinator or assistant coordinator experience
• Proficiency with MS Word, Excel, Outlook, Windows version 7 & 10.
• Tech savvy on current Cloud apps: Microsoft 0365 and Google applications (i.e. sheets, forms, etc),
• Familiarity with project management software like Scenechronize and Asana.

Eligibility Requirements

• Interested candidates must submit a resume/CV online to be considered
• Must be willing to take drug test and submit to a background investigation
• Must be 18 years or older
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.

Desired Characteristics

• Thorough understanding of all production paperwork (call sheets, production reports, crew lists, schedules, scripts, etc.). Upload production documents onto Scenechronize archiving system
• Strong team player that enjoys working independently and as part of a team
• Excellent verbal and written communication skills required
• Well organized with strict attention to detail
• Ability to multi-task and prioritize work assignments
• Ability to work with and maintain confidential information
• Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure

Salary range: $45,000 – $58,500

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
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