Entertainment Careers Casting Calls and Auditions

The Source – Agency Producer Job Description

PRIMARY PURPOSE:

The Producer will support the creative team and their idea; representing, owning, and finding creative solutions, throughout a productions planning process, to set the Photo and Video Production team up for a successful shoot. Caesars has a dynamic workload that incorporates multiple disciplines within the creative industry. The Agency Producer will manage both Photo and Video productions. Those productions will consist of brand shoots, lifestyle, architecture, food, internal communications, PR and more across the entire Caesars Enterprise. The producer will be a skilled negotiator, able to navigate expectations and needs while not compromising on the quality of the work.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Coordinating and managing The Source projects in collaboration with the director, creative team, account team and client.
• Manage the budget for each project and negotiate with third party vendors as needed for outsourced needs.
• Maintain budget and financial records, travel receipts according to company policies.
• Partnering with finance on purchase orders, billable costs and people investment.
• Strong knowledge of rules surrounding usage fees, talent contracts and vendor contracts
• Provide leadership and mentoring to Photo & Video Specialist(s).
• Manage project workflow.
• Manage travel coordination for the production.
• Manage shoot schedules from pre-production to shoot days to postproduction.
• Work with Managers to coordinate, plan and delegate daily work responsibilities to production staff.
• Build positive working relationships with co-workers to achieve productivity.
• Manage job organization using Caesars business platform, Workfront
• Stay current on industry trends, and company development.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in a related field; or equivalent education and experience.
• 5+ years of experience in corporate/commercial high‐end photography and/or video production.
• Professional production portfolio that demonstrates a expert knowledge of production skills and final assets.
• Working knowledge of the Microsoft Business suite with developed skills in Excel and Word.
• Ability to work under pressure and be solution oriented.
• Expert understanding of various media production with experience working in a similar hospitality, hotel, or resort setting.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage a high-volume workload in a fast-paced environment.
• Has an established network of industry professionals across all media disciplines.
• Self‐driven and able to easily communicate creative ideas, collaborating with various stakeholders.
• Proactive problem solving, both technically and creatively, with constant attention to details.
• Excellent communication skills, an active listener, able to convey complex issues succinctly and with the correct priority.

Caesars Entertainment, Inc.

Video Production /Content Specialist

LEGACY MOTOR CLUB™ is a professional motor racing club fielding two full-time entries in the NASCAR Cup Series for John Hunter Nemechek and Erik Jones. The Club is based in Statesville, N.C, and co-owned by entrepreneur Maury Gallagher and seven-time NASCAR Cup Series champion Jimmie Johnson. NASCAR Hall of Famer Richard Petty “The King” is a Club Ambassador.

Our mission at LEGACY MOTOR CLUB is to create an inclusive environment for auto-racing enthusiasts, celebrate the past and future legacies of our partners and team members, and compete for wins and championships at NASCAR’s elite level.

Overview: The ideal candidate of Video Production Specialist with experience handling all aspects of in-house and at-track video production including producing, editing, shooting, and interacting with partners and agencies of record. The candidate will work together with an in-house graphic designer and social media agency to meet day-to-day content needs. The ideal candidate will be skilled in producing and delivering high-impact videos in addition to providing creative and captivating content for digital and broadcast mediums. NASCAR has a 38-week schedule, travel is required for this position.

Reports to: VP of Communications, and accountability for project completion to the agency of record social media team.

Experience: Three (3) to five (5) years of experience as a video producer, editor, and creator working in a fast-paced environment with experience or interest in or an understanding of motorsports such as NASCAR, INDYCAR, IMSA, or F1.  Experience in NFL, NBA, PGA, MLB, MLS, NHL, and/or college sports preferred. 

Job Duties:

• Develop fresh and engaging content to support initiatives for social media, network television, YouTube, TikTok, partner announcements as well as other platforms. 
• Capture video content during race weekends, and behind-the-scenes at the race shop.
• Production shoot coverage.
• Shoot and produce b-roll packages to serve as or complement local/regional/national media coverage to include time stamps.
• Quickly and efficiently edit high-quality video for online, in-venue and broadcast distribution.
• Ability to work in a collaborative team environment and adapt to change if necessary.
•  Shoot photography with skilled technical capabilities to capture clear, dynamic photos according to team and partner specifications. 
•  Assist in planning and developing production day shot lists, logistics, equipment planning, set design, etc. 
• Maintain the ability to set up and tear down sets, audio recorders, lighting, and cameras.
• Ability to produce motion graphics and video graphics to complement content and campaigns.
• Implement and maintain footage inventory.
• Support business development needs to create videos for pitches.
• Support partnership services with campaign recap videos and announcements.
• Remain up to date on the latest editing and production skills, software, and trends including motion graphics and animation.
• Maintain working knowledge of camera equipment, production studio equipment, and editing software.
• Provide a portfolio of prior work that supports the above job duties and three (3) work or education-related references.
• Extensive travel on weekends and during the week if necessary.

Knowledge/Skills/Abilities:

• Three to five years of experience as a video producer, editor and creator working in a fast-paced environment with a history of sports and general creative marketing campaigns.   
• Camera skills with a creative eye and working knowledge of various types of cameras. Must work in cinematic style, mainly DSLR.
• Ability to capture and cleanly key green screen shoots.
• Proficiency with the Adobe Creative Cloud suite
• Well-developed editing workflow and ability to articulate scope of work timelines to meet deadlines.
• Proficient with color correction and sound design.
• Understanding of trends in sports and entertainment to create relevant content.
• Willingness to work a non-traditional schedule including 25 – 30 race weekends and when necessary, weekday and holiday travel.
• Must be able to lift items up to 50 lbs.
• Comfortable working within deadlines and abiding by all NASCAR policies and procedures for content capture. 

To apply, please remit the following to [email protected]

• Cover letter – please include salary requirements
• Resume
• One (1) work sample or highlight reel
• Three (3) industry-related references

LEGACY MOTOR CLUB

Thank you for considering the Senior FP&A Manager role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.

Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises.

The Role:

Due to growth, we are now looking to appoint an experienced Senior Financial Planning & Analysis (FPA) Manager: Studio to join our Studio Finance FPA team in a newly created position. In this role you would be working as part of the team who are responsible for the budgeting and forecasting process, rolling revenue forecasts, long range planning, cashflow forecasting and adhoc projects.

Responsibilities:

• Owning all components of the budget, forecasts and rolling model
• Assistance with reporting and variance analysis
• Assistance with the preparation of FPA related internal and external communications including board presentation materials and monthly report packs
• Assistance with Long Range Planning (LRP)
• Support strategic initiatives
• Support senior management in content investment decisions
• Ad hoc projects as they arise

Requirements

• Strong interpersonal skills, a collaborative nature, confident presentation capabilities and a proactive approach
• Minimum 3 years’ experience in budgeting, forecasting, and modeling or general finance experience of 5 years minimum
• Fully qualified accountant would be an advantage
• Advanced Excel experience essential
• PowerPoint knowledge preferred
• Creative problem-solving skills and critical thinking
• A team player, but also able to work autonomously
• Experience using NetSuite & Smart Accounting preferred
• Experience in animation or live action is preferred
• Media experience in animation or live action is preferred

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Wellness Resources
• Others
• $130K-140K

Moonbug Entertainment

Full Service Multi-Family Office

Overview

Boutique Independent Wealth Management Firm / Multi-Family Office seeks a Lead Wealth Advisor to join a collegial, entrepreneurial and dynamic organization. Clear track towards equity ownership.

Highlights

• High Net Worth and Ultra High Net Worth Wealth Advisory inclusive of investment management, estate and tax planning, business management, and sophisticated in house tax compliance capabilities
• Robust alternative platform inclusive of fully vetted direct real estate options, direct private equity, venture capital, and private debt
• Outsourced CFO solutions for entertainers and athletes with a full suite of cash management and personal business management services
• Extremely competitive payouts, comprehensive benefits, and additional incentives are aligned with distribution of services.

Leah Yosef International

The MANAGER, STUDIO FP&A will report to the VP of TV Studio Finance with a dotted-line to the Director of Film/Documentary Studio Finance at a film and television company. The position will be involved with many financial functions, including managing and analyzing TV/Film/Documentary Ultimates, building financial profitability models, cashflow management, monthly reporting to management, and other ad hoc financial analyses.

YOU WILL:

• Analyze financial performance of all TV, Film, and Documentary content
• Create and maintain Ultimates for TV, Film, and Documentary projects
• Create title-level financial budgets and forecasts focusing on revenue, film cost amortization and 3rd party obligations
• Manage impairment process and development write-offs in conjunction with Accounting team
• Interpret contracts, license agreements, co-production agreements, and other TV, Film, and Documentary agreements to effectively prepare Ultimates and other ad hoc financial analyses
• Prepare periodic (monthly, quarterly, annual) and ad-hoc financial reports, reporting packages, flashes, dashboards and analyses
• Provide financial support for business unit investments and new corporate initiatives
• Proactively drive ideas for improved operations, analysis, cost savings and other efficiencies by presenting analysis to management and actively collaborating with key stakeholders
• Ad-Hoc projects to support growth of division

YOU HAVE:

• 3-5 years of experience in the entertainment industry with robust experience working with TV, Film, and Documentary Ultimates
• Strong analytical skills and attention to detail, with ability to interpret and organize multiple data points to rationalize results and deliverables
• Strong written and oral communication skills required to interact across functional lines of business and with various business partners and leaders across the company
• Advanced Excel capabilities and working knowledge of business intelligence tools a plus
• An understanding of accounting a big plus, particularly with how Ultimates impact the financial statements
• An understanding of production finance, production cashflows, cost reports, trial balances
• A hunger to learn and process-improve

The Santarelli Company

We have an immediate need for a Capital Project Manager in Los Angeles, CA!

Join an established and growing healthcare organization!

This position is Direct Hire, W2, where you are working onsite at our project building site(s).

Hours: 40+ hours/week, salaried. M-F 8am to 5pm or similar

Direct Hire full time: $120K – $165K, DOE

Top Requirements needed to apply:

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field- required. (Master’s degree in a related field preferred.)
• Architectural or Professional Engineering License preferred.
• Must have 10+ years of recent experience managing Capital projects. (Strongly prefer experience with $50MM+ in hospital CAP Projects.)
• Must have 19+ years of experience managing large design/build staff. This role will have 2 Direct Project Managers and will indirectly oversee 40 staff members.
• Experience with local land use and HCAI/OSPHD.

Where?

Los Angeles, CA offers a diverse and vibrant culture, great entertainment and amenities, the nearby Pacific Ocean with its’ beautiful ocean scenery, historical attractions, fine dining, great weather, excellent schools and so much more!

Who are we?

We are a stable and growing federally qualified health organization committed to improving the health and well-being of the LA population. We provide direct patient care and supervision of health services and education. If this type of practice appeals to you, read on

What are the benefits?

· Medical Insurance

· Dental insurance

· Vision insurance

· Supplemental Insurance

· Tax deferred retirement savings plan

· Life insurance

· Paid time off

· Employee Assistance Program

· Continuing Education

Position Summary

The Capital Project Manager (Capital PM) position is a new role, due to growth! You would report to the Executive Director, Manager of Capital Projects and would interface between all Executive Team members and the Onsite Project Manager.

This role is responsible for the planning and management of the new building design and construction of capital projects, including renovation, new construction, and project administration including financial forecasting and budgeting. You will oversee a team of design and construction consultants, and senior project managers in the preparation and execution of the design and architectural programs, procurement and contract documents, and project management administration.

You will also assure projects comply with safety and regulatory standards, and applicable building codes and conform with the company’s overall goals and policies including protection of its real estate, visitors, staff, and cultural property.

You will oversee 2 key projects to start:

• The new $150MM Behavioral Health Hospital/Inpatient project (building and all associated grant reporting). The current expansion will nearly double the capacity to provide inpatient acute mental health care for children in need.
• A Land Acquisition Project.

Top Key Requirements for Experience:

• Must have 10+ years of recent experience managing Capital projects. (Strongly prefer experience with $50MM+ in hospital CAP Projects.)
• Must have 19+ years of experience managing large design/build staff. This role will have 2 Direct Project Managers and will indirectly oversee 40 staff members.
• Experience with local land use and HCAI/OSPHD.

Other Qualifications

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field- required. (Master’s degree in a related field preferred.)
• Architectural or Professional Engineering License preferred.
• 10+ years of progressively responsible management and supervisory experience in the areas of project management, planning of capital and facilities renewal work, and budgeting.
• Experience navigating and adhering to all County policies and procedures, and all relevant Federal and State laws and regulations. (Los Angeles experience preferred but not required)
• Must have demonstrated experience maintaining cost and schedule performance using earned value methodologies.
• Must be articulate, and able to communicate with multiple levels of clients and stakeholders.
• Must possess the ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.

If you’d like to learn more, and discuss your professional goal for your next opportunity, please apply here and a Senior Recruiter will follow up to schedule a 30 minute call at your convenience!

Cross Country Workforce Solutions Group

About Us

Synapse is a Virtual Production and Immersive Entertainment collective, composed of filmmakers and award-winning industry leaders, including directors, cinematographers, producers, designers, engineers, VFX artists and technicians. We’ve created thousands of commercials, music videos, tv shows, films, live broadcasts, immersive experiences and esports events.

Virtual Production represents the convergence of all these mediums. Synapse leverages these cutting-edge technologies and harnesses our collective years of experience and battle-tested knowledge to craft a more robust, filmmaker-centric virtual production solution and engaging, immersive visual experiences.

Synapse VP is looking for a visionary Marketing Manager with a track record of driving success in the entertainment industry. This person will spearhead our brand, marketing, and growth initiatives. This role is instrumental in shaping our company’s market positioning in the Virtual Production space, leading the marketing strategies for our expanding studios, and propelling us to become the global authority on virtual production. If you are an ambitious marketer with 4+ years of industry experience, keep reading. 

Responsibilities:

Strategic Brand Development:

• Create and execute comprehensive brand strategies to elevate our company’s reputation and position in the market.
• Innovate marketing campaigns to increase brand awareness and forge a strong connection with our target audience.

Digital Marketing and Web Traffic

• Lead and collaborate with a team of social media and email marketing specialists to drive targeted traffic to our website and social channels.
• Oversee the implementation of digital marketing efforts, including SEO, SEM, social media, email marketing, and content marketing.

Client Acquisition and Retention:

• Identify and pursue new client acquisition opportunities to expand our customer base and global reach.
• Cultivate enduring relationships with existing clients to foster long-term partnerships and repeat business.

Revenue and Profitability Growth:

• Collaborate with the sales team to align marketing strategies with revenue goals and objectives.
• Monitor marketing performance metrics, driving continuous improvement in revenue and profitability.

High-Quality Marketing Materials:

• Create and collaborate with freelance content creators to ensure consistently high-quality marketing materials that align with our brand identity and values.
• Oversee content creation, graphic design, and multimedia production to support marketing initiatives.

Budget Management:

• Develop and manage marketing budgets effectively, optimizing resources for maximum impact.
• Data-driven decision-making to allocate funds for various marketing activities.

Collaboration and Team Management:

• Foster a collaborative environment by working closely with leadership, fellow team members, and contracting specialists to align marketing strategies with overall business objectives.

Market Research and Analysis:

• Conduct in-depth market research and competitor analysis to identify opportunities and stay ahead of industry trends.
• Utilize data-driven insights to inform marketing strategies and improve campaign performance.

Qualifications:

• 4+ years in a marketing/seo role, preferably in an entertainment or production company.
• Deep understanding of virtual production, the entertainment industry, or related fields is a significant advantage.
• Demonstrated success in developing and implementing marketing strategies that drive brand growth and revenue.
• Proficiency in digital marketing platforms, analytics tools, and CRM software, including Hubspot, Clearbit, Google Analytics, and social media posting ad and scheduling platforms. 
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with C-suite executives and team members.
• Creative mindset with a data-driven approach to decision-making.
• Strong leadership and team management abilities.
• Proficiency in content creation for both social media and email marketing. 

Benefits:

• Joining a fast-growing company at the forefront of virtual production technology.
• Opportunities for career growth and professional development.
• Competitive salary and performance-based incentives.
• Comprehensive benefits package, including health insurance, retirement plans, and more.

Join us on this exhilarating journey to becoming a global authority on virtual production. Apply now and be a key player in shaping the future of our brand and industry.

Synapse Virtual Production

Please apply only if you have experience booking classical concert venues.

Star Entertainment – The World of Culture, Music and Film – is looking for an experienced Booker/ Promoter to support the national and international booking department and promoting our concerts! We work in 300 cities worldwide with leading talent and A-list performers.

Your tasks:

• Booking of national and international concert venues
• Working closely with promoters, venues, and our marketing department to get concerts on sale
• Fostering existing relationships and developing new relationships
• Negotiating contracts
• Working closely with our production department

What we offer:

• Interesting projects
• A dynamic and international team
• Responsibility from day 1
• Bonuses

Your Profile:

• min. of 3 years experience in booking and promotion of concerts
• Skilled communicator
• A network of national and international relationships to venues and promoters
• Structured and reliable workflow/ ethic
• Familiar with concert production, marketing, and technical knowledge
• Experience with contracts, negotiations, and riders.

About Star Entertainment:

Star Entertainment is an international production company, operating since 1999 in the fields of film, live entertainment, culture and philanthropy. In the area of film, Star started with minor investments in “Shaft” and “Mission Impossible II” and has produced films with the likes of Richard Curtis and Oscar-wining talent. Václav Havel honored “Letter to Anna” about the murdered Russian journalist Anna Politkovskaja. Among the most reknown cultural projects were contributions to Bob Geldof’s “Live 8”, the creation of “The Wall Museum” in Berlin and installations with Ai Weiwei. Concerts range from operas and musicals to film orchestra perfromances on themes such as Harry Potter, The Lord of The Rings and Hans Zimmer. Star has hosted the likes of Sting, Liza Minelli, Bryan Adams, Anna Netrebko, Lang Lang, Bono, Roger Waters and Arcade Fire. In the field of philanthropy Star Entertainment has produced the annual Cinema for Peace Gala since 2002, created “Sports for Peace” with Muhammad Ali and Nelson Mandela as well as “Help Haiti Home” for Sean Penn, enabling charitable organizations to raise in total more than 50 Mio USD.

Please send us your CV through Linkedin and let us know your earliest possible starting date.

We are looking forward to your compelling application!

Star Entertainment GmbH

A leading toy company is in search of an Associate Brand Manager to assist their design team in a 3 week project!

Job Details

ON-SITE – EL SEGUNDO, CA

HYBRID

PAY – $25-$29/HR

TEMP – DURATION : 3 WEEKS

Responsibilities:

• Collaborate closely with the graphic design team to brainstorm and suggest innovative and creative visuals for strategic marketing activities.
• Collaborate with the influencer team to supply necessary samples for influencers, assess influencer videos, and act as the brand lead for the social media team.
• Administer the Master Price List by inputting pricing information, ensuring its accuracy and completion.
• Organize the delivery of samples for marketing initiatives, such as influencer campaigns and photoshoots.
• Handle the processing of invoice payments for marketing activations and maintain a record of invoices per brand.
• Possess a comprehensive understanding of the product line and the ability to craft messaging and content.
• Maintain up-to-date brand sell sheets and presentations for the benefit of global sales teams.

Qualifications:

• A relevant academic qualification, including an undergraduate degree or equivalent professional experience, will be considered.
• 2+ years of experience in marketing or marketing-related function, ideally within a
• 2-3+ years of experience with kid-targeted category like toys, entertainment, food, sports, video games, or another type of Consumer Packaged Good product or brand.
• MUST BE ABLE TO WORK ON-SITE IN EL SEGUNDO, CALIFORNIA.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Syndicatebleu

We are currently looking for our:

Coordinator, Property & Client Services

What we offer

Reporting to the General Manager and supporting the Center Management Team, this is a full‐time role responsible for all center‐level administration, including but not limited to service contract and vendor administration, finance administration, and tenant administration and coordination. Coordination and execution of the on‐site Specialty Leasing and Brand Ventures program, and providing all customers including guests, retail partners, contractors, and internal cross‐functional teams with an exceptional service experience, while always maintaining compliance with company policies and procedures.

Scope

Contracts Administration (Service Contracts, Work Orders & General Expenditure)

• Maintains the Center Contract Log: logs new contracts, amendments and follows up with Facility Operations on expirations that require a new contract or renewal.
• Works in partnership with Facility Operations, drafts work orders and service contracts, checks and updates forecast expenditure balance.
• Monitors and manages compliance of center teams with the Contract Policy and Finance Authorization Matrix.
• Through Procore, supports the bidding process:
• Performs Know Your Partner/GAN Compliance checks.
• Notifies vendors of recommendations.
• Collects vendors’ Certificates of Insurance.
• Drafts contracts and issues to vendors for execution.
• Uploads vendor executed contracts and follows through internal approvals.
• Reconciles costs to process vendor payment.
• Creates and processes Change Orders.
• Attends weekly progress meetings with Facility Operations and follows through assigned actions.
• Supports Facility Operations in the preparation of work permits for center contract works (e.g. sprinkler drain‐ down) and furnishes contractors with relevant permits (through the Sine visitor management system for Flagships and manually for Regionals)

Finance Administration (Accounts Payable, Accounts Receivable and Other Finance Processes)

• Accounts Payable (CAM/center‐specific and CAPEX):
• Processes payables (PO/PA‐Invoices)
• Matches invoices to purchase orders/projects.
• Obtains necessary back‐up documentation.
• Routes invoices and follows up payments with corporate Accounts Payable and Fixed Assets.
• Monitors payable system for invoices on hold, coding errors etc. and troubleshoots with Facilities Director/General Manager.
• Accounts Receivable:
• Supports the General Manager, Operating Manager and AR Manager, as instructed.
• Responsible for uploading request and back‐up documentation into the Box file for the Portfolio Associate to action.
• Violations (OTH)
• Construction (CCH) Manual Billing
• Services Sold (SVS)
• Legal Manual Billing
• Receives manual checks and maintains the Check Log for recording and auditing receipt of manual checks. Arranges FedEx delivery of manual checks to the centralized lockbox.
• Specialty Leasing Percent Rent Billing:
• Obtains sales from Tenants in accordance with lease terms, follows‐up on any outstanding data to full completion and uploads data into Salesforce.
• Verifies Tenant billing on the monthly Rent Roll and issues to the General Manager for approval.
• Calculates percentage rent billing from sales data and creates/processes/sends manual bill.
• Month End/Quarter‐End/Year‐End Processes:
• Prepares a list of accruals and collates back‐up documentation. Verifies accruals in system and assists the General Manager with the forecast.
• Reconciles P‐card expenses, uploads receipts, and verifies payment.
• Centers with central Plant – prepares Central Plant Union (Engineers) payments:
• Calculates Union Dues/Annuity/Pension, creates invoice for overtime and bill‐back.
• Creates a check request for Dues/Annuity/Pension and submits into Nexus, routes to Accounts Payable.

Specialty Leasing & Brand Ventures Coordination of Center‐level Program

• Supports Specialty Leasing and Brand Ventures operations. Responsible for center‐level coordination and management of ALL temporary in‐line and common area mall activations, including Retail Merchandizing Units (RMUs), pop‐up in‐line stores, and kiosks.
• Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines.
• Monitors pipeline activity, distributing reports to center team, and plans the activation schedule.
• Arranges regular communications with center teams to align on activity (General Manager/Asst. General Manager/ Facility Operations.
• Arranges regular communications with the Specialty Leasing team to plan the schedule, align on Tenant requirements and troubleshoot issues.
• With support from Marketing, liaises with Tenants on retail and center operations, sales, and customer service, optimizing performance and income.
• Obtains permits from the local authority, where required, and supports Tenants with the same.
• Obtains Tenant Certificates of Insurance and uploads to Salesforce.
• Obtains Tenant signage proposals and internal approval from Retail Design Management, ensures the Tenant implements according to the approved specification.
• Coordinates the roll‐on roll‐off of units, issues instructions to Facility Operations and follows through to completion.
• Issues meter readings and utilities supplier information to Tenants (in‐line stores and kiosks only).
• Inventory management in partnership with Facility Operations:
• Communicates maintenance and repairs. Creates associated purchase orders/invoices and forecasts for expenditures.
• Checks Exiting Condition Reports are completed for all vacant, outgoing in‐line units and kiosks.
• Maintains an equipment and asset inventory schedule.
• Takes photos of activations, media, and space opportunities and uploads them to Salesforce as required.

General Coordination & Duties

• Sales Collection:
• Obtains sales from ALL permanent and temporary retailers in accordance with lease terms and uploads data into sales tracking system.
• Completes Sales Report sign‐off and issues to the General Manager for approval.
• Processes Open/Closed/What’s Happening Notices in accordance to policy.
• Uploads executed storage leases in the system.
• Processes mail – receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information.
• Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant.
• Coordinates URW Connect:
• Uploads URW communications from Management Team to Tenants.
• Responds to Tenant requests and communicates these to relevant team members for follow‐up.
• Processes Tenant requests for works and approves after hours work permits (checks insurance, reviews work in conjunction with Facility Operations).
• Attends weekly staff meeting and customer service (“Style” program) sessions.
• Attends required training classes and programs.
• Other duties, as assigned.

What we are looking for

• BA or BS degree or equivalent experience required.
• 2‐3 years’ prior experience in an administration role, working with cross‐functional teams.
• Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting.
• Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous.
• Ability to understand and interpret legal agreements.
• Ability to conform to policies and procedures and familiarity of working within a compliance framework.
• Ability to respect confidentiality and sensitivity of information.
• Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish.
• Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means.
• Ability to maintain composure in all scenarios.

Compensation

Non Exempt

$65,000 – $80,000 Annually

What is important to us

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.

Unibail-Rodamco-Westfield