We are currently looking for our:
Coordinator, Property & Client Services
What we offer
Reporting to the General Manager and supporting the Center Management Team, this is a full‐time role responsible for all center‐level administration, including but not limited to service contract and vendor administration, finance administration, and tenant administration and coordination. Coordination and execution of the on‐site Specialty Leasing and Brand Ventures program, and providing all customers including guests, retail partners, contractors, and internal cross‐functional teams with an exceptional service experience, while always maintaining compliance with company policies and procedures.
Scope
Contracts Administration (Service Contracts, Work Orders & General Expenditure)
- Maintains the Center Contract Log: logs new contracts, amendments and follows up with Facility Operations on expirations that require a new contract or renewal.
- Works in partnership with Facility Operations, drafts work orders and service contracts, checks and updates forecast expenditure balance.
- Monitors and manages compliance of center teams with the Contract Policy and Finance Authorization Matrix.
- Through Procore, supports the bidding process:
- Performs Know Your Partner/GAN Compliance checks.
- Notifies vendors of recommendations.
- Collects vendors’ Certificates of Insurance.
- Drafts contracts and issues to vendors for execution.
- Uploads vendor executed contracts and follows through internal approvals.
- Reconciles costs to process vendor payment.
- Creates and processes Change Orders.
- Attends weekly progress meetings with Facility Operations and follows through assigned actions.
- Supports Facility Operations in the preparation of work permits for center contract works (e.g. sprinkler drain‐ down) and furnishes contractors with relevant permits (through the Sine visitor management system for Flagships and manually for Regionals)
Finance Administration (Accounts Payable, Accounts Receivable and Other Finance Processes)
- Accounts Payable (CAM/center‐specific and CAPEX):
- Processes payables (PO/PA‐Invoices)
- Matches invoices to purchase orders/projects.
- Obtains necessary back‐up documentation.
- Routes invoices and follows up payments with corporate Accounts Payable and Fixed Assets.
- Monitors payable system for invoices on hold, coding errors etc. and troubleshoots with Facilities Director/General Manager.
- Accounts Receivable:
- Supports the General Manager, Operating Manager and AR Manager, as instructed.
- Responsible for uploading request and back‐up documentation into the Box file for the Portfolio Associate to action.
- Violations (OTH)
- Construction (CCH) Manual Billing
- Services Sold (SVS)
- Legal Manual Billing
- Receives manual checks and maintains the Check Log for recording and auditing receipt of manual checks. Arranges FedEx delivery of manual checks to the centralized lockbox.
- Specialty Leasing Percent Rent Billing:
- Obtains sales from Tenants in accordance with lease terms, follows‐up on any outstanding data to full completion and uploads data into Salesforce.
- Verifies Tenant billing on the monthly Rent Roll and issues to the General Manager for approval.
- Calculates percentage rent billing from sales data and creates/processes/sends manual bill.
- Month End/Quarter‐End/Year‐End Processes:
- Prepares a list of accruals and collates back‐up documentation. Verifies accruals in system and assists the General Manager with the forecast.
- Reconciles P‐card expenses, uploads receipts, and verifies payment.
- Centers with central Plant – prepares Central Plant Union (Engineers) payments:
- Calculates Union Dues/Annuity/Pension, creates invoice for overtime and bill‐back.
- Creates a check request for Dues/Annuity/Pension and submits into Nexus, routes to Accounts Payable.
Specialty Leasing & Brand Ventures Coordination of Center‐level Program
- Supports Specialty Leasing and Brand Ventures operations. Responsible for center‐level coordination and management of ALL temporary in‐line and common area mall activations, including Retail Merchandizing Units (RMUs), pop‐up in‐line stores, and kiosks.
- Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines.
- Monitors pipeline activity, distributing reports to center team, and plans the activation schedule.
- Arranges regular communications with center teams to align on activity (General Manager/Asst. General Manager/ Facility Operations.
- Arranges regular communications with the Specialty Leasing team to plan the schedule, align on Tenant requirements and troubleshoot issues.
- With support from Marketing, liaises with Tenants on retail and center operations, sales, and customer service, optimizing performance and income.
- Obtains permits from the local authority, where required, and supports Tenants with the same.
- Obtains Tenant Certificates of Insurance and uploads to Salesforce.
- Obtains Tenant signage proposals and internal approval from Retail Design Management, ensures the Tenant implements according to the approved specification.
- Coordinates the roll‐on roll‐off of units, issues instructions to Facility Operations and follows through to completion.
- Issues meter readings and utilities supplier information to Tenants (in‐line stores and kiosks only).
- Inventory management in partnership with Facility Operations:
- Communicates maintenance and repairs. Creates associated purchase orders/invoices and forecasts for expenditures.
- Checks Exiting Condition Reports are completed for all vacant, outgoing in‐line units and kiosks.
- Maintains an equipment and asset inventory schedule.
- Takes photos of activations, media, and space opportunities and uploads them to Salesforce as required.
General Coordination & Duties
- Sales Collection:
- Obtains sales from ALL permanent and temporary retailers in accordance with lease terms and uploads data into sales tracking system.
- Completes Sales Report sign‐off and issues to the General Manager for approval.
- Processes Open/Closed/What’s Happening Notices in accordance to policy.
- Uploads executed storage leases in the system.
- Processes mail – receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information.
- Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant.
- Coordinates URW Connect:
- Uploads URW communications from Management Team to Tenants.
- Responds to Tenant requests and communicates these to relevant team members for follow‐up.
- Processes Tenant requests for works and approves after hours work permits (checks insurance, reviews work in conjunction with Facility Operations).
- Attends weekly staff meeting and customer service (“Style” program) sessions.
- Attends required training classes and programs.
- Other duties, as assigned.
What we are looking for
- BA or BS degree or equivalent experience required.
- 2‐3 years’ prior experience in an administration role, working with cross‐functional teams.
- Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting.
- Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous.
- Ability to understand and interpret legal agreements.
- Ability to conform to policies and procedures and familiarity of working within a compliance framework.
- Ability to respect confidentiality and sensitivity of information.
- Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish.
- Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means.
- Ability to maintain composure in all scenarios.
Compensation
Non Exempt
$65,000 – $80,000 Annually
What is important to us
Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.
Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s differences.
We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.
Unibail-Rodamco-Westfield
Related jobs:
Casting Call for Lithuanian Women (Ages 60-75) – Channel 4 TV Series
Job Description: Des Hamilton Casting is currently seeking Lithuanian-speaking women aged 60-75 for an exciting role in an upcoming Channel 4 television series. This is a unique opportunity to be part of a high-profile TV production, and we are looking for women who can bring authenticity and depth to their role. No prior acting experience is required, but applicants must be fluent in Lithuanian.
Job Responsibilities:
- Portray a character in a Channel 4 TV series with authenticity and emotion.
- Follow the director’s instructions and collaborate with the production team to bring the character to life.
- Be available for rehearsals and shoot days, working closely with the cast and crew.
- Exhibit professionalism and a positive attitude while on set.
Requirements:
- Female, aged 60-75.
- Must be fluent in Lithuanian (speaking).
- No prior acting experience required, but professionalism and the ability to follow direction are essential.
- Must be comfortable working in a TV production environment.
Compensation:
- Competitive pay (details provided upon selection).
- Meals provided on set.
- Opportunity to gain exposure in a Channel 4 television production.
Casting Call for Professional Models, Influencers, and Content Creators
Job Description: We are excited to invite professional models, influencers, and content creators to an upcoming casting call! Whether you’re an experienced model looking for global representation, a content creator on platforms like Instagram or TikTok, or someone new to the industry seeking exposure and guidance, this is your opportunity to shine. We welcome all types of models (classic, plus size, petite) and influencers who are eager to take their careers to the next level with the support of a mother agency.
Job Responsibilities:
- Attend the casting and present yourself professionally to the casting team.
- For models, showcase your runway walk and posing skills, or engage in discussions about potential global representation.
- For influencers and content creators, highlight your online presence and ability to create engaging content.
- Be open to feedback and discussions about potential opportunities for agency representation.
- Be prepared to learn and grow, especially if you’re new to the industry and looking to gain exposure.
Requirements:
- Open to professional models (classic, plus size, petite).
- Influencers and content creators active on Instagram or TikTok (no minimum follower count required).
- Individuals without experience but who are eager to learn and develop their careers in modeling or content creation.
- Must be seeking global representation or interested in mother agency guidance.
- No prior professional photos required for participation, but professionalism and a willingness to learn are essential.
Compensation:
- This is an unpaid casting call. Compensation and future earnings will depend on potential representation and bookings arranged by the agency.
- If selected, models and influencers will have the opportunity to sign with a mother agency for representation in the US or internationally, opening doors to global opportunities.
CGEM 8th Annual Open Call – Los Angeles
Job Description: CGEM is excited to announce its 8th Annual Open Call for aspiring models and talent in Los Angeles. This open call is a unique opportunity for fresh faces to be discovered and considered for potential representation. We are looking for individuals with a passion for modeling and entertainment who are ready to take the next step in their career. Sign-ups for this exclusive event begin soon, so don’t miss your chance!
Job Responsibilities:
- Attend the open call in Los Angeles to meet with the CGEM team.
- Be prepared to showcase your best look and personality, whether through runway walking, posing, or an introductory interview.
- Follow any specific directions given by the casting team for portfolio reviews or on-the-spot photoshoots.
- Act professionally and be ready to discuss your goals and potential for representation.
Requirements:
- Open to aspiring models and talent.
- Must be able to attend the open call event in Los Angeles.
- No prior experience required, but professionalism and a positive attitude are essential.
- Bring current headshots or portfolio (if available), though not mandatory.
- Wear form-fitting attire that highlights your natural look. Minimal makeup is recommended.
Compensation:
- If selected, you will be offered potential representation with CGEM.
- Future compensation will depend on projects, bookings, and contracts arranged by CGEM.
- This is a non-paid open call event, but offers an opportunity for career growth and professional representation.
Casting Call for Black Female Model – Music Video Shoot in Atlanta
Job Description: We are currently casting for a Black female model, aged 18-22, for an exciting upcoming music video shoot in Atlanta, GA. This is a compensated opportunity, and we are looking for someone who can bring energy, confidence, and presence to the set. The selected model will be featured in various scenes alongside the artist, helping to enhance the visual storytelling of the music video.
Job Responsibilities:
- Participate in a professional music video shoot, working closely with the production team and artist.
- Follow direction and choreography as needed for specific scenes.
- Maintain a positive and professional attitude on set.
- Be available for the entire shoot duration, ensuring all required scenes are captured effectively.
Requirements:
- Black female, aged 18-22.
- Comfortable in front of the camera and able to take direction well.
- Must be local to Atlanta, GA, or able to work as a local hire.
- Previous modeling or on-camera experience is preferred but not required.
Compensation:
- Paid opportunity (details will be provided upon selection).
- Meals provided on set.
Casting Call for Maui Locals – Photoshoot and B-Roll Footage
Job Description: We are casting Maui locals for a 2-day photoshoot with accompanying b-roll footage. This is a non-union opportunity for individuals aged 30-70 of any ethnicity. The shoot will take place over two days and will capture authentic, everyday moments. We are seeking talent that can naturally engage with the environment and bring energy to the project.
Job Responsibilities:
- Participate in a professional photoshoot and b-roll filming.
- Follow direction from the production team to capture natural and candid moments.
- Engage with the camera in various outdoor and lifestyle settings.
- Be available for the full duration of the shoot on both workdays.
Requirements:
- Must be based in Maui and available for the entire two-day shoot.
- Male or female, aged 30-70.
- All ethnicities welcome.
- Non-union.
- Comfortable being photographed and filmed in natural settings.
- No prior modeling experience is required, but professionalism and punctuality are essential.
Compensation:
- Pay is $350 per day.
- An additional 20% agency fee will be provided if talent is represented by an agency.
- Meals will be provided on set.
STORM LA Model Search – Fresh Faces Wanted!
Job Description: Storm LA is launching a search for fresh faces to join our prestigious roster of models. We are looking for individuals with unique and captivating looks to represent the next generation of talent. No prior experience is necessary, and we welcome aspiring models who can embody the natural, modern aesthetic of Storm LA.
Job Responsibilities:
- Submit high-quality headshots and full-length images that showcase your natural beauty.
- Wear a form-fitting outfit in your photos with minimal to no makeup to highlight your features.
- Be prepared to engage in potential casting calls, photoshoots, and modeling opportunities if selected.
- Represent the Storm LA brand with professionalism and confidence in all future modeling engagements.
Requirements:
- Must be a fresh face looking to break into the modeling industry.
- Submit unedited, non-professional photos (headshot and full-length) through the application link provided in Storm LA’s bio.
- No makeup or minimal makeup to emphasize natural beauty.
- Form-fitting outfits recommended to showcase body shape and proportions.
- Must follow submission instructions (no direct emails will be considered).
Compensation:
- Opportunity to sign with Storm LA, one of the top modeling agencies in Los Angeles.
- Future compensation for modeling jobs, photoshoots, and brand partnerships if signed.
Casting Call for Female-Identifying Lead Singer – Ultra-Luxury Cruise Line
Job Description: Belinda King Creative Productions is seeking a talented and charismatic female-identifying lead singer with strong movement skills to join all-new productions aboard Seabourn’s ultra-luxury fleet. This is a unique opportunity to perform in world-class productions while traveling the globe. Selected candidates will join a team of top-tier entertainers and will feature prominently in high-end, theatrical performances on board.
Job Responsibilities:
- Perform as the lead singer in various musical productions aboard Seabourn’s ultra-luxury cruise ships.
- Work closely with the production team and fellow performers to deliver high-quality entertainment to guests.
- Exhibit strong movement skills, complementing vocal performances with coordinated choreography.
- Attend and fully participate in rehearsals, which will take place in Porto, Portugal.
- Maintain a professional attitude and high level of performance throughout the duration of the contract.
Requirements:
- Female-identifying singer.
- Strong vocal ability and stage presence.
- Excellent movement skills; ability to perform choreographed routines while singing.
- Availability to travel for rehearsals and work aboard the Seabourn fleet.
- Must be adaptable, professional, and able to work in a dynamic, multicultural environment.
Compensation:
- Highly competitive onboard salary.
- Global travel itinerary.
- Private ensuite cabin onboard the ship.
- Privileges to access guest areas while aboard.
- All rehearsals will take place in Porto, Portugal with transportation provided.
Casting Call for Spanish Speakers (Ages 18-60) with Specific Vehicles – Los Angeles, CA
Job Description: Guillen Casting is seeking Spanish-speaking men and women, aged 18-60, who own specific vehicle models for an upcoming commercial campaign in Los Angeles, CA. This is a great opportunity to participate in a professional advertising campaign featuring your vehicle. We are looking for individuals who own specific car models from recent years and are interested in showcasing both themselves and their vehicles.
Job Responsibilities:
- Participate in a commercial campaign where you will drive and/or showcase your vehicle.
- Follow direction from the production team to ensure proper presentation of your car.
- Be available for rehearsals and multiple takes during the filming process.
- Act professionally on set, ensuring the campaign runs smoothly.
Requirements:
- Spanish-speaking men and women, ages 18-60.
- Must own one of the following vehicles:
- 2025 Camry Hybrid
- 2024 Tacoma
- RAV4 (2019 – current)
- Tundra (2022 – current)
- Corolla (2020 – current)
- Prius (2023 – current)
- Highlander (2020 – current)
- Must be local to Los Angeles, CA, or able to work as a local hire.
- Comfortable with filming and showcasing your car in front of the camera.
Compensation:
- Competitive pay (details provided upon selection).
- Meals provided on set.
- Opportunity to feature your car in a professionally produced commercial.
Casting Call for Experienced Male Boxers – “APOPKA” (Christy Martin Boxing Movie)
Job Description: NC Extras Casting is seeking experienced male boxers to be featured in the upcoming boxing movie APOPKA, starring Sydney Sweeney. The selected boxers will be part of training gym scenes and other key moments in the film. Filming will take place in Charlotte, NC, and its surrounding areas. This is an exciting opportunity for boxers with real experience to showcase their skills on screen in a major film production.
Job Responsibilities:
- Perform in various boxing-related scenes, including training sequences in a gym setting.
- Follow the direction of the production team to ensure realism in portraying a boxer.
- Maintain a professional and cooperative attitude while on set.
- Be prepared for potential rehearsals and multiple takes during filming.
Requirements:
- Male, experienced in boxing or with relevant training.
- Must be able to work as a local hire in Charlotte, NC.
- Comfortable being part of an active film set and able to take direction well.
- Must submit two current photos (close-up and full-length).
- Provide details including height, weight, clothing sizes, shoe size, and a description of any visible tattoos or piercings.
- Must describe your boxing experience or training in the submission.
Compensation:
- Competitive pay (exact rate will be provided upon selection).
- Meals provided on set during filming days.
- Opportunity to gain exposure in a feature film with a high-profile cast.
Casting Call for Teen Males – The Righteous Gemstones (Charleston, SC)
Job Description: Tona B. Dahlquist Casting is seeking teen males for background roles in the hit series The Righteous Gemstones. The scenes will be filmed on the outskirts of Charleston, SC (near Ridgeville). Selected individuals will portray either disciples or villagers in the series. This is an excellent opportunity to gain experience on a major television production.
Job Responsibilities:
- Portray a disciple or villager in background scenes.
- Work closely with the wardrobe department to ensure the appropriate attire is fitted prior to filming.
- Follow the direction of the production team to ensure a smooth and authentic portrayal during filming.
- Be available for wardrobe fitting before the shoot date.
Requirements:
- Male teens (age range unspecified but should appear as a teen).
- Must be local or able to work in Charleston, SC.
- Must provide two current photos (close-up and full-length).
- Comfortable in an outdoor filming environment.
- Must submit details including height, weight, clothing sizes, shoe size, and descriptions of any visible tattoos.
Compensation:
- Competitive pay for background actors (exact rate to be provided upon selection).
- Meals provided on set for long workdays.
- Gain experience working on a high-profile TV series.
Casting Call for Featured Talent – Local Commercial for Technical Clothing Brand
Job Description: We are casting for a featured talent role in a digital commercial for a technical clothing brand, representing a small local business in Chattanooga, TN. The role will showcase a fit, senior male model-type athlete, and the scenes will emphasize body awareness and athleticism. This is a fantastic opportunity to be part of a professional commercial production with potential exposure across multiple media platforms.
Job Responsibilities:
- Portray a fit, senior athlete in a professional digital commercial for a clothing brand.
- Perform various athletic poses and actions that highlight your physique and body awareness.
- Follow the direction of the production team to ensure the desired look and feel of the scene.
- Be punctual and prepared for a full day of filming, as call/wrap times are subject to change.
- Be available for one of the scheduled shoot dates, though you must be available for both to be considered.
Requirements:
- Male, 65+ years old.
- All ethnicities are welcome.
- Must have an attractive, fit, and athletic build, preferably with a muscular physique.
- Strong body awareness and ability to perform athletic movements comfortably.
- Must be local to the Chattanooga, TN area or able to work as a local hire (within a 2-hour drive). Transportation and accommodation are not provided.
- Comfortable working on a set for approximately 6 hours.
Compensation:
- Pay is $350 for a half-day (approximately 6 hours).
- Rate includes any agency fees if represented, with no additional fees paid.
- Full buyout in perpetuity for digital commercial usage across all media platforms.
Casting Call for Core Sheriff’s Deputies – Netflix Limited Series “His & Hers”
Job Description: Hylton Casting is seeking actors to portray core Sheriff’s Deputies in the upcoming Netflix limited series His & Hers. The series will be filming in Marietta, GA, and Atlanta, GA, and we are looking for background actors to work in both interior Sheriff’s Office and exterior Crime Scene settings. This is a recurring role with multiple shoot dates, and actors will be part of important background scenes in the series.
Job Responsibilities:
- Portray a Sheriff’s Deputy in various interior and exterior scenes.
- Maintain a professional and authentic appearance in uniform while interacting in a law enforcement setting.
- Follow the direction of the production team to perform background actions required for each scene.
- Participate in multiple shooting days to ensure continuity throughout the series.
- Attend a required wardrobe fitting to ensure proper attire for the role.
Requirements:
- Must be 18 years or older.
- Open to all genders.
- Must be Caucasian.
- Must be clean-shaven (the only facial hair allowed is a mustache).
- Comfortable working in a law enforcement setting, including both indoor and outdoor locations.
- Must be local or able to work in Marietta, GA, and Atlanta, GA.
- Willing to attend a wardrobe fitting prior to filming.
Compensation:
- Competitive pay for each workday (rate to be discussed with selected candidates).
- Meals will be provided on set.
- Wardrobe fitting is required prior to shooting (fitting will take place in Stone Mountain, GA).