Entertainment Careers Casting Calls and Auditions

Position: Support Service Manager

Department: Global Services

Location: Calgary, AB

Position Type: Full Time

Reports to: Director, Global Services

Reporting to the Director, Support Services, the Manager, Support Services is responsible for the day to day management of Global Services. The Manager, Support Services ensures prompt and cost-effective implementation of SLAs, and that processes are carried out in accordance to contractual obligations. This role directly interfaces with internal and external escalations and oversees the overall supervision and management of all support staff.

Key Responsibilities:

• Host bi-weekly reviews for all direct reports.
• Adhere to Manager schedule and to be in office during the specified time as well as on call 24/7.
• Develop and Maintain the KVI/KPIs which will be upheld by the Team Leads.
• Assist with the development and management of Global Services budgets.
• Assist in investigating, resolving and reporting on internal network performances and issues.
• Ensure sufficient recovery mechanisms and emergency preplans are maintained and available when needed.
• Manage and support the Global Services Teams with their professional development and proactive succession plan for the Global Services.
• Upholding of KVIs and KPIs in accordance to individual and departmental performance requirements necessary to the progression of employee career development.
• Issue monthly (or as required) reports on service results along with an analysis identifying chronic problem areas; initiate action plans to resolve performance issues.
• Provide status reports on a daily, weekly, monthly and an as required basis for ongoing projects.
• Ensures the planning and development of Global Services meets both customer requirements and business needs.
• Ensures effective management of budget, facilities, staffing, controls and productivity/efficiency.
• Develop and maintain key processes to provide high quality and cost-effective results for customers and develop/implement ongoing operational improvements to more effectively deliver improved customer service at reduced operating costs.
• Maintenance of SLAs and Processes to ensure contractual obligations are achieved.
• Ensure established guidelines are followed to provide quality service both internally and externally.
• Recruit, develop and maintain a high performing team.
• Effectively manage the overall performance of the team, providing feedback and constructive criticism allowing members to meet objectives.
• Set expectations and hold people accountable; promote team work through open and honest conversations.
• Anticipate risks and issues; ensure appropriate action is taken to mitigate/resolve them.
• Communicate departmental targets and follow up accordingly.
• Ensure all administrative duties are tracked and completed including case creation, outage alerts and escalations.
• Communicate effectively with all levels of the organization; verbally and written.
• Communicate frequently with Client Relationship Managers to maintain situational awareness and ensure the PSS group is working toward, and prepared for, Guest-tek’s common goals.
• Ensure training is up to date and individual needs are identified for the group.
• Ensure training courses are scheduled.
• Keep staff up to date on new products and initiatives.
• Create and maintain training, retention, and career progression plan in cooperation with the Global Services Management Team.
• Maintain awareness of all ongoing issues and ensure that they are being resolved with accordance to the SLA associated with the severity of the issue
• Maintain communication with all levels of Hotel to ensure communication with regards to ongoing and previous issues were resolved.
• Ensure that team of Support Supervisors are efficiently and effectively dealing with ongoing issues
• Ensure that the Support Supervisors are conducting expected tasks as outlined in their role expectations.
• Other duties as required.

Qualifications:

• 3+ years’ experience working in a Call Center / Customer Service environment.
• 3+ years’ experience as a member of the Guest-tek team is an asset.
• 3+ years’ experience in network troubleshooting is an asset.
• Superior aptitude for analysis of data matrix and reporting.
• Knowledge of budgeting and experience with fiscal management is an asset.
• Demonstrated exceptional coaching and team building skills.
• Proficient with the use of Microsoft Office.
• Knowledge of various Operating Systems (Windows, Linux, MAC).
• Capable of effectively managing employees in remote locations.
• Exceptional organizational skills and the ability to multitask with attention to detail.
• Proven ability to recruit select and maintain top qualified employees.
• Able to interact with different levels within the organization.
• Travel may be required.

Personal Attributes:

• Superior communication and interpersonal skills.
• Positive, “can-do” attitude.
• Customer and business-oriented approach.
• Motivated, reliable, and goal oriented with a proven dedication to customer care excellence.
• Proven ability to manage, motivate, train and develop employees.

GuestTek Interactive Entertainment Ltd.

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

NBC News Digital – inclusive of NBC News and TODAY Digital – is seeking a Commerce Partnerships Coordinator to support the management of merchant relationships, partnerships-driven editorial content executions, and the Shop TODAY Deals program.

In this role, you will be the communication nexus between the TODAY and NBC News editorial teams, the merchant, and TODAY producers. You will serve as an internal advocate in helping the TODAY Digital and NBC News teams bring our merchant partnerships to life through commerce-driven digital content and experiences.

The ideal candidate will be highly organized, detail-oriented and be able to coordinate with many different departments at one time. This role will work closely with the TODAY and Select editorial teams, the Custom Productions team, and the VP of Commerce. They will report into the Director of Partnerships.

Responsibilities

• Operate as the lead coordinator for the NBC News Commerce Partnerships team and support in the management of key strategic commerce accounts and relationships
• Own execution of paid editorial campaigns, collecting required creative assets, product samples, and brand guidelines to prepare content for launch
• File and track all products through the vetting process for Steals and Deals, other TODAY Deals initiatives
• Shepard the products in a timely manner from info center to legal/standards and then to the appropriate producer
• Prepare decks and presentations for marketing proposals, post-campaign reporting, and internal performance reporting

Qualifications

Experience: 1+ years in ad sales, marketing, or ecommerce a plus

Additional Qualifications

• Minimum 1 years of affiliate or partnership management experience
• Minimum 1 year of business development experience

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $45,000-$55,000.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain, and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced, and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

Job Purpose:

The Casting Coordinator will provide administrative support to Casting executives within the Universal Television Studio organization, and serve as office liaison communicating with internal NBCU divisions as well as the external business and creative community. This position is based in the Universal City, CA offices.

Essential Responsibilities

• General administrative support including but not limited to: answering a high volume phone, heavy calendar scheduling, filing, copying, arranging drive-ons, planning all travel arrangements
• Coordinate general meetings, maintain scripts, production schedules, session sheets, cast lists, master lists and all other casting related documents for all shows
• Interface with all levels of NBCU as well assist in communication with talent agencies, management companies, casting directors and the creative community at large on a daily basis
• Edit and upload actor materials such as auditions, demos, etc via Handbrake, iMovie, Final Cut Pro, Quicktime, Cast-It
• Conduct research on request and maintain general awareness of industry players, trends, casting notices and as well as the competitive landscape
• Maintain positive attitude and willingness to be a team player

Qualifications

Basic Requirements

• Minimum 1 year of administrative experience that includes handling heavy phones, typing, distribution and problem solving
• Minimum 1 year experience in the entertainment industry
• Minimum 1 year working experience with MS office (Outlook, Word, Excel) and knowledge of databases

Desired Characteristics

• Bachelor’s Degree preferred
• Ability to work well in a fast paced, deadline driven environment.
• Excellent organizational and interpersonal skills
• Discretion and the ability to deal with confidential information
• Ability to work well with others and collaborate across multiple arenas to achieve goals
• Multi-task oriented and excellent time-management skills
• Love of actors, going to theater, comedy clubs, showcases, etc.
• A sensitivity towards the actor and the audition process
• Flexible, self-starter
• Extremely detail-oriented
• Strong interest in Casting

Additional Requirements

• Interested candidates must submit a resume/CV online
• Willingness to work overtime and on weekends with short notice
• Must be willing to work in Universal City, CA
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must have work authorization to work in the United States
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000-$55,000

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain, and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced, and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

Job Purpose:

The Casting Coordinator will provide administrative support to Casting executives within the Universal Television Studio organization, and serve as office liaison communicating with internal NBCU divisions as well as the external business and creative community. This position is based in the Universal City, CA offices.

Essential Responsibilities

• General administrative support including but not limited to: answering a high volume phone, heavy calendar scheduling, filing, copying, arranging drive-ons, planning all travel arrangements
• Coordinate general meetings, maintain scripts, production schedules, session sheets, cast lists, master lists and all other casting related documents for all shows
• Interface with all levels of NBCU as well assist in communication with talent agencies, management companies, casting directors and the creative community at large on a daily basis
• Edit and upload actor materials such as auditions, demos, etc via Handbrake, iMovie, Final Cut Pro, Quicktime, Cast-It
• Conduct research on request and maintain general awareness of industry players, trends, casting notices and as well as the competitive landscape
• Maintain positive attitude and willingness to be a team player

Qualifications

Basic Requirements

• Minimum 1 year of administrative experience that includes handling heavy phones, typing, distribution and problem solving
• Minimum 1 year experience in the entertainment industry
• Minimum 1 year working experience with MS office (Outlook, Word, Excel) and knowledge of databases

Desired Characteristics

• Bachelor’s Degree preferred
• Ability to work well in a fast paced, deadline driven environment.
• Excellent organizational and interpersonal skills
• Discretion and the ability to deal with confidential information
• Ability to work well with others and collaborate across multiple arenas to achieve goals
• Multi-task oriented and excellent time-management skills
• Love of actors, going to theater, comedy clubs, showcases, etc.
• A sensitivity towards the actor and the audition process
• Flexible, self-starter
• Extremely detail-oriented
• Strong interest in Casting

Additional Requirements

• Interested candidates must submit a resume/CV online
• Willingness to work overtime and on weekends with short notice
• Must be willing to work in Universal City, CA
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must have work authorization to work in the United States
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000-$55,000

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Organization: The Apollo Theater is a commissioner and presenter; catalyst for new artists, audiences, and creative workforce; and partner in the projection of the African American narrative and its role in the development of American and global culture.

Apollo Education: The Apollo’s Education Department engages audiences of all ages through a variety of programs and events. These include workshops and residencies, performances, and distance learning for K-12 audiences; career and youth development through the Apollo Theater Academy; and events dedicated to deepening the understanding of the arts and cultural contributions of peoples of the African diaspora. As the Apollo is a world-renowned stage, our programs frequently link to the Theater’s larger initiatives including performances, festivals, and the Apollo New Works series. With the addition of two new black box theaters, our Education programs are poised for an exciting period of growth and expansion.

Apollo Theater Academy: In addition to being a monumental platform and resource for furthering the careers of entertainers, The Apollo has a legacy of providing substantive opportunities for technicians, designers, and other behind-the-scenes industry professionals. The Apollo Theater Academy (ATA) honors this legacy through programs that focus on repositioning underrepresented creatives as thought leaders, skilled technicians, and purveyors of artistic change. With the addition of two new black box theaters, our ATA programs are poised for an exciting period of growth and expansion.

Position Summary : The ATA Assistant supports the overall initiatives of the ATA team by organizing and maintaining systems to support daily administrative functions of ATA programs and events. The Assistant works closely with the Associate Director of the Apollo Theater Academy to provide direct support to the ATA team which includes seasonal program coordinators and instructional staff.  The Assistant is often the first line of communication for customer inquiries regarding ATA programs. The Assistant performs other duties as assigned in order to support the successful delivery of overall ATA programs and services. 

Essential Role and Responsibilities : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversight of ATA Equipment inventory, both onsite and in off-site storage unit.
• Attends to ATA e-mail messages and voice messages; email and website inquiries.
• Organizes ATA staff meetings, agendas and notes.
• Collects and updates program highlights, statistics, and customer databases.
• Orders general and programmatic materials, equipment, supplies, and hospitality.
• Maintains detailed calendars and schedules of program activities.
• Supports recruitment workflow of competitive selection programs.
• Oversees registration for public-facing ATA projects and events; organizes and maintains collateral materials and databases, and tracks department statistics. 
• Maintains lists of program participants, updating as needed.
• Coordinates monthly reporting of statistical and financial information from ATA program areas.
• Completes documentation of events and highlights reports.

Qualifications: The requirements listed below are representative of the knowledge, skill, ability, and/or competency required.

• Bachelor’s degree plus 3 years minimum experience working in a professional office setting, preferably in an arts/cultural organization
• Excellent organizational and time management skills; Flexibility and reliability to meet deadlines with a strong ability to prioritize and follow-up
• Excellent math skills
• Exceptional written and oral communication skills; Ability to interact with a wide range of personalities and maintain a diplomatic posture

Knowledge of and experience using the following software and platforms necessary :

• Microsoft Office 365
• Familiarity with Ungerboeck or other event booking software a plus
• Virtual conferencing platforms: Zoom, Microsoft Teams, Google Meet
• Team and project management apps
• Databases, electronic forms, and online billing systems
• Google Suite, including the Drive, Docs, Sheets, Forms, Jamboard and Classroom

Competencies :

Analytical

Customer Service

Interpersonal

Oral Communication

Problem Solving

Quality Control

Teamwork

Written Communication

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

To apply, send a cover letter and resume to

Please place the word(s) “ATA Assistant” in the subject header of your e-mail.

Powered by JazzHR

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Apollo Theater

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Overview

Job Description

The Global Creative Content team is responsible for producing bonus materials for feature films for Universal Pictures, Focus Features & Partner Titles, for television shows and for existing catalog properties. Our department Coordinator will work closely with our Assistant Manager to support our four-person team. In addition to being included on the physical and digital products, our materials are used to advertise and promote sales by our Publicity, Marketing, and Digital/Social Media Teams. Coordinators need to be impeccably detail-oriented and professional; have a thorough understanding of what production is all about, and are passionate, self-motivated individuals.

Responsibilities

• Create and maintain maps, production timelines, title files, and update appropriate systems.
• Coordinate asset needs directed by Project Lead including masters, score, cue sheets, credits, etc. from OPS, Legal, and various other internal departments.
• Pull production assets from various production/studio sources – Storyboards, VFX progressions, scripts, still photography, etc.
• Coordinate legal clearances.
• Generate DA’s for bonus content tiles.
• Facilitate preview and master distribution/asset vaulting.
• Coordinate social media asset creation and review by global creative, digital and brand marketing teams.
• Review and approve menus/packaging in USHER.
• Coordinate Budgets/Pos as directed by Project Lead.
• Coordinate Department and Producer/Talent Travel and Expenses.
• Coordinate New Vendor Set-Up by working with finance and new vendors to properly set up in the system.
• Research availability of working tapes and masters for upcoming projects as needed.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.

Qualifications

Basic Qualifications:

• Bachelor’s degree.
• 2+ years in Home Ent. or Creative Content Environment.
• Entertainment industry or Design Firm experience required.
• Accounts Payable experience and working knowledge of tax documents required.
• Experience working with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Frame.io., Core by 5th Kind, ScheduAll, SOLAR, Daisy, USHER, USHE Purchase Order Request System, Concur, IMDBPro, Adobe Acrobat, Adobe Photoshop, Aspera, Filezilla experience.

Eligibility Requirements

• Interested candidates must submit a resume/CV online to be considered.
• Must have unrestricted work authorization to work in the United States.
• Must be willing to work in Universal City, CA.
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols in select work settings or where jurisdictionally mandated.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

• Strong interpersonal, verbal, and written communication skills.
• Diplomatic and able to interface with a myriad of diverse personalities.
• Time management skills to coordinate handling short deadlines and completing all tasks in a thorough and efficient manner.
• Must be capable of working within a team environment with a positive approach to every task.
• Demonstrated ability to be flexible, think and respond quickly while maintaining attention to detail.
• An interest and passion for movies and television shows.
• Proficiency MS Office and a proven ability to learn new systems as needed.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $41,600-52,000 paid hourly.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Charm Offensive: Your emails, posts, and messages are so friendly that people often confuse you with a Care Bear. You’re awesome at phone calls – confident, personable, and easy going. And you’re more organized than Martha Stewart’s spice rack.

If that sounds like you AND you love a fun, collaborative workday where you get to help gazillions of people transform their lives; let’s talk!

AlgaeCal is looking for an Admin Assistant (HR) to bring their awesomeness to our fun-loving People & Culture team.

Small print here ⇒ Every year our dynamic company receives applications, resumes, and cover letters from some amazing people – and we need YOU to help us find the very best among them.

Still here? Okay then…

This job will give you ALL the feels:

At AlgaeCal, we’re driven by a single idea. To end the fear of bone loss. In the United States, an estimated 54 million people have low bone density.

The good news? AlgaeCal has the world’s only clinically-backed natural solution to this problem. We give hope to everyone worried about bone loss. If that excites you, you’ll find no better place to continue your career than at AlgaeCal.

You’ll love it here:

• You’ll be working with a great team. The People & Culture team at AlgaeCal have been there, done that, and got the t-shirt. They’ve created more magical hiring experiences than Disney. They sent more friendly emails than the Mdme Charming School Of Etiquette. They’ve spent more time on the phone than a pair of lovesick teenagers. And the best part? They’re friendly, funny, and easy to work with.
• You’ll use your powers for good. This isn’t one of those jobs that crush your soul with mindless tasks. On the contrary! You’ll be finding top talent to help spread a powerful message – bone loss is beatable.
• You won’t be micromanaged. We’ll give you a simple set of KPIs with crystal clear expectations.
• We don’t have mattresses at the office (Seriously Elon, what’s up with that?!?). You’ll be relieved to know this isn’t one of those awful jobs that expects you to work ridiculously long hours and frowns upon family time. We’re not like that! We enjoy our life, and we want you to enjoy yours too.

This job might be for you if you’ve got…

• A resume that wows us. We expect you’ll have proven yourself as a top-notch admin assistant in a recruitment environment. You’ve got experience that includes screening resumes, analyzing cover letters, and scheduling phone interviews.
• An in-depth knowledge of spreadsheets, and ATS.
• Brilliant writing chops. You can write emails that create a good first impression for prospective new hires.
• The knowhow to support onboarding, off-boarding, internal communications, and employee engagement activities.
• Super-sleuth skills. You’ve got a knack for identifying the top candidates from a mountain of cover letters.
• A background that demonstrates experience in recruitment.
• Next level time management skills. In fact, you’re so good at managing time you should probably be applying for a job on Gallifrey.

If you’re reading this and thinking, “Wow, that sounds exactly like me!” We would love to hear from you. If it doesn’t, no worries! We’re only seeking candidates who will immediately light up this role.

What Will You Earn?

Let’s agree on salary and vacation once we know what you offer, but our goal is to pay above the market rate for your unique skills.

Other Goodies

• Annual team trip (most recently, Los Cabos, Mexico!) which you are eligible for after one year of employment. This amounts to another week of paid vacation, plus we cover hotel, food, flights and entertainment.
• A generous health benefits package
• Monthly team events and activities
• Flexible Stat Holidays with the option to bank days for later use
• Weekly team lunches
• Casual dress code

How to apply

So, do you have what it takes to become the next member of team AlgaeCal?

Job opportunities like this don’t come along often, and we’ve got a lot to offer our successful applicants. So, to make sure our future Admin Assistant is the real-deal, will be a great fit, and will thrive at AlgaeCal, we ask a little more than your run-of-the-mill job application:

If this sounds like a position for you, please respond to this advertisement with your resume and cover letter. Please, read carefully:

1. Write a cover letter addressing:

1. Why you’re the best Admin Assistant for this role. Give quantifiable examples of related achievements.
2. Describe why you fit perfectly with our values. Read them: https://drive.google.com/file/d/1deCCJZ6tiDiOSlr_W0UdCuM_V_ahzPBs/view
3. What’s the toughest challenge you’ve ever overcome in your life? How did you overcome it?
4. What are the last three books you’ve read?
5. What do you do for fun?

2. Explain what you’re doing now for a job:

1. If you don’t have one, explain why.
2. If you have one, explain why you’re looking elsewhere.

3. Upload your cover letter and resume:

1. Ensure that your cover letter and resume are saved and sent as one file.

Yes, our hiring process is challenging, but it’s our way of selecting the best–and your way of ensuring your AlgaeCal teammates are tops.

Click the “Apply Now” button on this page and upload your cover letter and resume.

***Note: Please include your cover letter WITH your resume in one document.

We are looking to hire as soon as we find the right person, so act quickly and you can also expect a prompt response.

AlgaeCal Inc.

Office Coordinator position

Essential Functions: Reporting to the VP of Operations

Office Management

·      Provide outstanding customer service for visitors and all employees

·      Oversee and manage all expenditures and invoicing as well as partnering with the finance team for additional requests (along with all related processes and documentation management)

·      Plan and organize office events and actively drive the center of culture in accordance with our core values and guiding principles

·      Maintain and organize inventory, order supplies, and hardware

·      Acquire snacks and other supplies for the office on a regular basis

·      Coordinate office events such as lunches, visitor meetings, get-togethers, awards, etc. as directed

·      Active member of social and health and safety committee

·      Maintain a professional work environment in alignment with KPI Digital culture

Support to Management Team

·      Provide outstanding levels of administrative support to the management team

·      Proceeds with all administrative tasks and support for the VP of Operations, HR Director, and Management Team

·      Assist in the management of travel requests and expenditures which include (flights, hotels, rental cars, meals, and entertainment expenses) and tracking

·      Organizes meetings with Management and assists as needed

·      Prepares presentations, agendas, and/or projects for Management as required

·      Assists other departments and colleagues upon request

Employee Support

·      Responsible for new employee’s desk set up, orientation, and ordering of business cards

·      Support in managing and responding to employees’ requests regarding benefits

You will be required to be present in the office in order to manage all your duties.

Minimum Education/Skills:

Minimum 3 years of experience in an administrative or customer service-related position.

·      Bilingual (English and French)

·      Dynamic, pro-active, good communication and customer service oriented

·      Good learning, superior organizational and time management skills

·      Energetic, hard-working, great attitude, sense of urgency, team player, able to multi-task

·      Reliable, resilient, dedicated, and willing to learn

·      Professional, courteous, and cooperative

·      Strong ability to prioritize, organize, problem-solve, and meet deadlines and goals

·      Prior experience in an Administrative, Receptionist or Customer Service-related role supporting technical and management-level employees preferred

·      Proven experience serving in executive admin function highly desired.

·      Previous experience planning events and managing calendars, appointments, and meeting rooms

·      Excellent proficiency in MS Office and MS Excel is required

Benefits 

·      The opportunity to join and grow an ever-expanding professional network of high-profile clients and reputable colleagues.

·      Competitive merit-based compensation

·      If you plan to go to the office, free use of the gym within the building, a full kitchen with snacks, treats, espresso, etc.

·      Free Parking available on the premises

·      Casual work environment

·      Great vacation and personal days package 

·      Group insurance benefits

This is a hybrid position and all candidates must live in the greater Montreal area.

Poste de coordonnateur de bureau

Fonctions essentielles : Relève du vice-président, Opérations

Gestion de bureau

·      Offrir un service à la clientèle exceptionnel aux visiteurs et à tous les employés

·      Superviser et gérer toutes les dépenses et la facturation, et collaborer avec l’équipe    financière pour les demandes supplémentaires (ainsi que tous les processus et la gestion de la documentation connexes)

·      Planifier et organiser des événements au bureau et promouvoir activement le centre de la culture conformément à nos valeurs fondamentales et à nos principes directeurs

·      Tenir à jour et organiser les stocks, commander les fournitures et le matériel

·      Acheter régulièrement des collations et d’autres fournitures pour le bureau

·      Coordonner les activités du bureau comme les déjeuners, les réunions avec les visiteurs, les rencontres, les prix, etc., selon les directives

·      Membre actif du comité social et du comité de santé et de sécurité

·      Maintenir un environnement de travail professionnel conforme à la culture numérique des IRC

Soutien à l’équipe de gestion

·      Fournir un soutien administratif exceptionnel à l’équipe de direction

·      Effectuer toutes les tâches administratives et apporter son soutien au vice-président, Opérations au directeur des RH et à l’équipe de direction

·      Participer à la gestion des demandes de voyage et des dépenses (vols, hôtels, location de voitures, repas et frais de représentation) et au suivi

·      Organiser des réunions avec la direction et aider au besoin

·      Préparer des présentations, des ordres du jour et/ou des projets pour la direction, au besoin

·      Aide d’autres services et collègues sur demande

Soutien aux employés

·      Responsable de l’installation, de l’orientation et de la commande des cartes professionnelles des nouveaux employés

·      Participer à la gestion des demandes d’avantages sociaux des employés et y répondre

Vous devrez être présent au bureau afin de gérer toutes vos tâches.

Études et compétences minimales :

Au moins trois ans d’expérience dans un poste administratif ou lié au service à la clientèle.

·      Bilingue (anglais et français)

·      Dynamisme, proactivité, bonne communication et souci du service à la clientèle

·      Bonnes compétences en matière d’apprentissage, d’organisation et de gestion du temps

·      Énergique, travailleur, attitude exemplaire, sens de l’urgence, esprit d’équipe, capacité à effectuer plusieurs tâches en même temps

·      Fiabilité, résilience, dévouement et volonté d’apprendre

·      Professionnalisme, courtoisie et coopération

·      Solide capacité à établir des priorités, à organiser, à résoudre des problèmes et à respecter les délais et les objectifs

·      Expérience préalable à un poste administratif, de réceptionniste ou de service à la clientèle, à l’appui d’employés techniques et de direction souhaitée

·      Expérience avérée au sein d’une fonction administrative de direction hautement souhaitée.

·      Expérience préalable de la planification d’événements et de la gestion de calendriers, de rendez-vous  et de salles de réunion

·      Excellente maîtrise de MS Office et de MS Excel

Avantages

·      L’occasion de rejoindre et de développer un réseau professionnel en constante expansion de clients de premier plan et de collègues réputés.

·      Une rémunération au mérite concurrentielle et des primes qui récompensent rapidement les membres passionnés et motivés de l’équipe.

·      Si vous prévoyez vous rendre au bureau, utilisez gratuitement le gymnase de l’immeuble, une cuisine complète avec collations, friandises, expresso, etc.

·      Accès facile au stationnement gratuit

·      Milieu de travail décontracté

KPI Digital Solutions

Why Join Us

Yotta’s huge fanbase has helped turn us into a globally ranked game developer with offices worldwide. Despite our success, at heart we are still players trying to create exciting and engaging, never-before-experienced games. That drive to make games that we want to play is what animates our well-resourced, ambitious, creative team members. Working together in a supportive, open workplace and taking cues from our gaming communities, we create products that entertain the world.

Responsibilities

As the leader of our marketing art team, the Art Director will be responsible for the team’s management and quality, with a focus on the team’s mission, direction, and cohesion.

You would promote consensus on production objectives and define the quality criteria of the marketing art for certain gaming projects. You will serve as the team’s leader and strong advocate, and promote artistic quality and productive teamwork, ensuring high-quality visual direction and guidance across a variety of mediums and platforms.

What You’ll Be Doing:

• Act as direct supervisor for Marketing Art team leads and set guidelines for marketing art team members;
• Direct and lead the creative delivery of visual benchmarks and all Art deliverables;
• Partner with Cinematics Directors to establish continuity of artworks between mobile ads and cinematics;
• Work with the production team and leadership to define project scope, including managing the balance between optimization and visual quality;
• Identify and drive forward next-gen technologies and R&D efforts for the department;

Qualifications

We Expect You To Have:

• 5+ years of experience working in both game production and marketing/publishing environment.
• Ability to guide an entire team, to ensure the quality/vision is consistent and the appropriate style over the course of a project.
• Able to create a team environment that fosters creativity, encourages ideas, and promotes growth.
• Experience working as director level positions such as Art Director, Cinematic Director and so on;
• Deep understanding of 2D and 3D art such as modelling, animation, lighting, shading, and rendering;

Additional Information

• This is a hybrid role based in Los Angeles (currently hybrid because of pandemic);
• Current working hours: Monday – Friday, 11am – 8pm Pacific Time (including one-hour break);
• Salary depending on experience.

Yotta is committed to building an inclusive environment where creative professionals from a multitude of diverse cultural backgrounds collaborate to inspire audiences and each other. We are passionately supportive of equality in all its forms and never discriminate on the basis of race, color, religion, sex, orientation, identity, national origin, handicap, or any other category protected by applicable federal and state law.

Yotta Games

Who We Are

Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, Cat Daddy, Cloud Chamber, 31 Union and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building, and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team of engineers, marketers, artists, writers, data scientists, producers, problem solvers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, BioShock, Borderlands, Tiny Tina’s Wonderlands, 2KPGATOUR, Mafia, Sid Meier’s Civilization, WWE 2K, WWE2KSupercard, The Quarry, and XCOM.

At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion and want our community of candidates to reflect this commitment. We encourage all interested applicants to explore our global positions.

2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).

What We Need

2K is looking for an exceptional Executive Assistant to directly support the company’s Chief Marketing Officer (CMO). Reporting to the Senior Director, Chief of Staff, you’ll work closely with the CMO, the CMO’s direct reports and other team members who create and market our thrilling game franchises in helping them execute their day-to-day needs. The ideal candidate is a master of cross-functional influence, outstanding communication skills, extensive attention to details, a determined problem solver, as well as mindfulness of deadlines are critical to success in this role. As well, a proactive and approachable, ‘can do’ and collaborative mindset, highly capable of navigating competing demands and priorities and ability to wear many hats and pivot throughout the day, will shine through in the ideal candidate. In return, you’ll be an integral player in helping many exciting games come to fruition.

Due to the hands-on nature of this role, we need someone who can be onsite in Novato at least 3 days/week.

What You Will Do

Manage sensitive matters with a high level of confidentiality and discretion

Conserve the CMOs time by reading, researching, collecting and analyzing information as needed, in advance and proactively

Moving at speed and with a high degree of quality/competency which means reviewing and responding in a timely and professional manner to daily internal/external email, phone calls, text messages, Slack notifications and other communications and work requests

Track all projects/tasks and ensure the relevant team members are delivering to the deadline/ask and collate and pre check the materials in advance, having the team correct or update as needed, before it is delivered to the CMO to ensure a high quality and highly efficient working process

Be solution orientated and influential – find ways to get to yes, navigating alternatives solutions when a roadblock is faced

Managing the CMO’s calendar as directed, ensuring all involved parties are informed and kept abreast of schedule requests, changes, updates and/or cancellations

Coordinates CMO’s meetings and Global Marketing department functions, including but not limited to preparing calendar invites, Zoom calls, presentations, preparing and distributing agendas and other materials, reserving and preparing meeting rooms or other facilities, ordering food/beverage service and coordinating any necessary technical support

Coordinates travel arrangements for CMO, as well as department leaders and/or team members, talent and outside contacts for group events or as critical business needs arise; works closely with company travel agency and others to ensure timely responses, accurate itineraries and policy compliance

Facilitates and processes expense reports for CMO as directed

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the CMO

Collaborates with department leads, as assigned, on presentation creation and support

Conducts research as requested; compiles reports

Coordinates with Legal department on vetting and approval of various department-related contracts; assists with new vendor setup and any necessary security vetting

Manages game and swag orders for Global Marketing department and related teams

Partners with various teams to coordinate larger scale shipping needs, with lead focus surrounding game launches

Attends meetings/functions as needed or requested, taking detailed notes/minutes and disseminating as appropriate

Performs other duties as assigned/directed by CMO

Who Will Make A Great Fit

A hard working, ambitious and proactive team player with a penchant for being highly flexible and organized will do well in this role. The ideal candidate will also maintain only the strictest level of confidentiality in going about day-to-day activities.

Minimum 10 years of experience, with Associate Degree (A.A.) or higher preferred

Prior work experience in a marketing, communications, agency or production environment – and in an industry such as video games, animation, film, television, music, sports, consumer tech or for a prominent consumer lifestyle brand – is a plus but not required

A love for creativity and quality and committed to embracing 2K’s core mission and values

Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence – perform duties at the highest level possible on a consistent basis which means being Self-motivated, proactive, versatile and flexible, with ability to anticipate, multitask, manage workflow and possessing a willingness to work within constantly changing priorities with enthusiasm

Excellent communicator – able to interact with people of all levels in a confident, professional manner, face to face, via zoom or email/slack

Demonstrate ability and temperament to work with sensitive information.

Team player – have team-oriented experience and approach.

Service focus – dedicated to meeting the expectations of the CMO and other senior executives by maintaining effective relationships with interested parties.

Highly organized and ability to translate concepts into polished presentations.

Ability to think outside of the box with a sense of urgency.

Proficient in use of Google Suite and Microsoft Office including Outlook, Word/Docs, PowerPoint/Slides, etc.

The pay range for this position in California at the start of employment is expected to be between $65,000 and $100,000 per year. However, base pay offered is based on market location, and may vary further depending on individualized factors for job candidates, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an ‘at-will position’ and the company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.

2K