Talent Casting Calls and Auditions

ABOUT US:

OUTREACH is a global talent management agency. We launched our talent division of the business in 2021 and are growing quickly – our talents’ reach spans 30M+ followers. We are now looking to emulate that in the US and currently we are accepting applications from those based in either Los Angeles or New York City. As such, we are looking to hire an experienced Senior Talent Manager to help build our Talent Division in the USA.

As a talent-first agency, we want to make sure that as we continue to grow, our talent managers’ rosters remain small so that our talent are provided with best-in-class service to support their careers. Our Senior Talent Managers are responsible for strategically and proactively building the careers of their own roster of talent, from managing their reputation and image, to securing commercial partnerships, to developing meaningful IP and much more in between. They are independent, high-revenue drivers who lead on different areas of the business to deliver growth opportunities across all forms of media and entertainment for the roster. They also may be expected to line-manage members of the team.

The role will initially report to either the Managing Director or CEO.

ABOUT THE ROLE:

• Independently build and manage a roster of approx. 4-6 emerging and established US-based talent
• Proactively engage in efforts to build Outreach’s name and perception within the US market (including but not limited to; attending networking events, conducting external meetings with clients; and attending key industry events)
• Work closely with Outreach’s UK office on such areas as talent development, signing strategy, pitching, networking, business development, strategy and reporting
• Create and develop ambitious but realistic strategies for your talent, which are impactful, commercial and drive long-term, sustainable careers – and support more junior team members on the same
• Forecast monthly and annual revenue targets for your talent and support more junior team members on the same, with the aim of increasing revenue year-on-year
• Proactively pitch, negotiate and secure commercial partnerships and revenue-driving career opportunities to target for your talent 
• Strategically identify opportunities for your talent to diversify their careers and revenue streams into other areas of media and entertainment including, but not limited to, publishing, product development, podcasting, licensing, broadcast and live 
• Independently negotiate small to complex deals and contracts for your talent to a high standard
• Own relationships with key agencies, brands and other third parties for and on behalf of your talent and the wider roster, demonstrating impact of these relationships on revenue
• Provide your talent with advice and insight on their content strategies to ensure high-quality content, growth and strong engagement – both organic and commercial 
• Foresee any potential challenges or roadblocks related to your talent and projects, and prepare for/ mitigate them in advance
• Effectively manage your talents’ public image and reputation (including crisis management), liaising with publicists to build and execute narrative and PR strategies (where relevant) – support more junior team members on the same
• Manage and guide junior team members to handle tasks for your high-priority talent, including:
• Commercial content scheduling and work-related diary management for talent 
• Managing talent email inboxes, scoping out initial enquiries, sharing media kits and fees
• Coordinating brand clients and talent on the creation, delivery and execution of commercial content
• Gathering analytics, insights and feedback to share with brands post-campaign and creating case studies
• Creating and sharing tailored and targeted commercial partnership pitches with brands
• Gifting and event invites 
• Lead on an area of the business as your specialism to drive growth opportunities for the roster and Outreach – examples of this include, but are not limited to, podcasts, publishing, licensing, product development, broadcast, brand partnerships, IP development, publicity, social media platforms, live events, ecommerce
• Work with the CEO and/ or Managing Director to assess the commercial and strategic health of your roster/ direct team’s roster(s) and remedy if needed
• Work with the CEO, and/ or Managing Director in scouting and signing new talent to the roster from all areas of media and entertainment in line with Outreach’s vision
• Embody Outreach’s values and high standards when representing the agency both internally and externally

ABOUT YOU:

• A minimum of 3-5 years’ experience in the talent management industry 
• A strong track record of managing talent in the digital, entertainment or broadcast space
• Strong line management capabilities
• Ability to work independently in a start-up-type environment
• A clear understanding of strategic talent management and securing/ negotiating/reviewing large, complex deals
• Proven record of generating talent revenue to target across multiple revenue streams including, but not limited to, brand partnerships, licensing, podcasting, publishing, broadcast
• Possess in-depth and up-to-date knowledge of the talent and social media industry with a passion for the world of content creators 
• Ability to handle difficult conversations with team, talent and third parties, always with an empathic and solutions-focused mindset and in a confident, calm manner
• Interpret data and analytics across social media platforms to glean insight that can be shared with talent to inform their strategies
• Understand and confidently negotiate all contracts
• Excellent presentation, verbal and written communication, and collaboration skills
• Strong relationship builder
• Commercially minded
• Must demonstrate a high quality of work performed both accurately and efficiently to deadlines
• Adaptable self-starter who is able to manage multiple projects and talent simultaneously with a persistent, determined and positive attitude
• Highly organised, proactive and pragmatic with day-to-day tasks
• Meticulous attention to detail
• Ambitious and driven to achieve positive results
• Ability to manage competing priorities in a fast-paced environment
• Strong understanding of Microsoft Office, Canva and Google Drive 

WHAT WE OFFER:

• A fast-paced, reactive job at an exciting and fast-growing talent management agency 
• A job where your voice is heard and where good ideas are swiftly acted on 
• Competitive salary + target-based commission
• Limitless progression opportunities – we believe that everybody’s career progression should be uncapped. If you prove yourself, there is no limit to how far or quickly you can progress within the business
• All new starters are provided with an Apple MacBook and an iPhone 
• Strong culture with a friendly, welcoming team – team lunches, socials, birthdays and special occasions celebrated 
• Flexible working schedule – we are looking for someone who is organised and can work autonomously, managing their own schedule around work commitments
• Initially, you would be expected to work remotely until we move into an office as the team grows, subject to change

DIVERSITY AND INCLUSION:

Outreach is an equal opportunities employer. We embrace diversity across our team and we aim to create a working environment where all are accepted and heard. A copy of our Equality, Diversity and Inclusion Policy can be found here: https://drive.google.com/file/d/19kS2IY_0p9qQy1RKLWvtr80o3OQIxEVU/view?usp=sharing 

OUTREACH

Accel Entertainment is the largest Gaming Terminal Operator in the country. We provide slot machines, redemption terminals, and amusement devices (pool tables, juke boxes, dart boards, etc.) to bars, restaurants, convenience stores, truck stops, and fraternal and veteran establishments across the country. Our focus is providing unmatched customer support, guidance, and compliance expertise so our partner establishments can grow their businesses and generate more revenue.

Unleash Your Talent Magic: Talent Acquisition Manager

Summary:

Ready to lead the charge in revolutionizing talent acquisition? Join us as the Senior Manager, Talent Acquisition, and take the reins of recruiting and onboarding functions for a dynamic, multi-state organization. As a key figure in the Human Resources Department, you’ll drive innovation, build relationships, and lead a team to greatness. Are you ready to elevate your career and shape the future of our workforce?

Duties and Responsibilities:

Strategic Recruitment Visionary

• Develop and execute a data-driven recruitment strategy, utilizing analytics to enhance processes continually
• Oversee end-to-end recruitment processes across multiple states, ensuring a seamless and efficient experience for candidates and hiring teams

Team Leadership Extraordinaire

• Lead and inspire a team of 5 professionals to success, fostering their development and growth
• Spearhead the implementation of Workday for Talent Acquisition and Onboarding

Innovative Hiring Architect

• Craft multi-channel hiring strategies, implement internship programs, and establish technical school and college networks
• Build and enhance Accel’s employer brand, attracting top-tier talent through effective communication of our unique value proposition

Candidate Experience Maestro

• Prioritize a positive candidate journey, ensuring candidates feel valued and well-informed throughout the recruitment process
• Champion diversity and inclusion initiatives to cultivate a workforce reflective of our company values

Strategic Advisor and Trendsetter

• Advise hiring leaders on search strategy, efficient search processes, and market trends

Compliance Expert

• Stay current on labor laws and regulations, ensuring our recruitment practices remain compliant

HR Presence

• Act as a liaison to all the specialized of HR, answering general questions and guiding employees to the resources they need

Qualifications:

Experience Maven

• 5-7 years of recruitment experience, with a minimum of 2 years in team management in a fast-paced, national setting
• Proven track record in full-cycle recruiting for both front-line and corporate roles

Analytical Powerhouse

• Strong analytical skills with a knack for using data to inform decision-making
• Familiarity with applicant tracking systems, social media, and recruitment software. Workday experience is a strong advantage

Leadership Dynamo

• Exceptional interpersonal and communication skills
• Comfortable thriving in a fast-paced, dynamic environment

Willing Adventurer

• Willingness to travel 15% for job fairs and recruitment events

Perks of the Role:

• Competitive base salary with opportunity for bonus and equity; 401k match
• Flexible, hybrid work schedule. Primary office based in Burr Ridge, IL, secondary office based in the West Loop
• Vibrant and dynamic team at the forefront of gaming innovation
• Company culture that values growth, collaboration, success, development and FUN!
• Opportunity to make a real impact in a rapidly growing industry within a publicly traded company

Ready for a New Adventure?

Join us on the journey to redefine talent acquisition. Ignite your career with us – apply now and be part of shaping the future of our company!

Accel Entertainment

At GCA (Genflow Creators Agency), we provide full-service talent management, including the execution of synergistic brand partnerships and a multi-vertical business infrastructure that supports talent to launch their own global brand. We truly understand the power of talent in the world we live in today and have mastered how to unlock these voices for the better.

Position Overview: 

We are seeking an experienced and ambitious Senior Talent Manager to join our team. The Senior Talent Manager will play a pivotal role in our next level of growth at a very exciting time for the company. This role will include managing your own roster of talent and overseeing a team of talent managers and coordinators. 

In this role you will gain:

• The opportunity to work in a fast-growing agency expanding globally 
• Competitive salary, bonus and pension matching 
• Private medical care cover 
• 25 days holiday + never work on your birthday again! 

Roles & Responsibilities: 

• Manage a roster of mainstream and digital talent 
• Meet annual revenue target, reviewed monthly 
• Bring and build a strong network of industry and brand contacts 
• Possess an in-depth and up-to-date knowledge of the influencer and entertainment management industry 
• Mentor and advise talent on content and professional decisions that impact their career. Mentor and advise talent on content and professional decisions that impact their career. New Creator Scouting 
• Strategically build out the roster of managed clients 
• Manage the brand development process for all managed clients as they build their own business with : 
• Handling media, PR and other commercial enquiries. 
• Create and implement content strategies for talent which align with their own brand and maximise the success of their own brand. 
• Knowledge and ability to handle agreement drafting and negotiations. 
• Comfortable working in a competitive and sometimes pressured environment 
• Able to work to set KPIs to ensure the success and growth of the division 
• Build and manage a team of talent managers and coordinators 

We would like to meet someone who:

• Minimum of 3 years’ experience within talent management 
• Worked in one agency for a minimum of 1 year A clear understanding of the influencer industry, the top players, brands and where the market is going. 
• Awareness of the leading Gen Z talent A valuable network of brand contacts and industry relationships 
• Persistent and determined 
• Can create excellent presentations and client decks 
• Excellent verbal and written communication skills. 
• Ability to accept criticism and work under pressure
• Strong network of influencer contacts and industry connections.
• Excellent negotiation, communication, and relationship-building skills.
• Data-driven mindset with the ability to analyze campaign metrics.
• Leadership skills and the ability to mentor and guide team members.

Genflow

Pay Starts at $62,000

Who We Are

This position is based at our Courtyard by Marriott Chicago Magnificent Mile in Chicago, IL.

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow. The primary goal of this position is to work with the other members of the Human Resources staff in accomplishing the goals of the Human Resources office. These goals include adequate, well-suited staffing in the hotel, increased retention, and the protection of company assets.

What You’ll Do and What You’ll Bring

WHAT YOU’LL DO

• Ensures compliance with the Family Medical Leave Act (FMLA).
• Payroll is accurate and timely.
• Benefits enrollments communicated and submitted on time Effective day-one orientation.
• Effective training and programming to improve engagement and reduce turnover.
• Timely training completion (hourly certifications and management flight plans.)
• First rate candidate experience as measured in ATS Dashboard.
• Effective and timely interviewing and hiring process.
• Low number of open positions
• Focus on recruiting, developing, and retaining diverse talent.
• Effective relationships with CBOs and local schools.
• Timely processing of changes in RISE (payrate changes, position transfers, terminations, etc.)
• Excellent 3rd party vendor relationships

WHAT YOU’LL BRING

• Carry out dynamic associate relations events.
• Resourceful.
• Ability to lead difficult or uncomfortable conversations.
• System SME and trainer of – HireRight, Equifax, RISE, Paradox, Kronos
• Champion of the company and our associates.
• Clear understanding of operations and how the business model works.
• Positive associate relations mindset
• Effective implementation and campaign oversight
• Strong organizational skills
• Ability to build strong relationships Hospitality experience preferred.

What You Can Look Forward To

· Day 1 Medical, Dental and Vision insurance

· Vacation/Paid Time Off (PTO) with rollover

· Complimentary wellness tools

· Unlimited referral bonuses

· 401(k) with company match

· Hostcare Resources healthcare concierge

· Leadership development

· Tuition reimbursement

· Discounts on hotel rooms, dining, and other travel/entertainment experiences

· Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

White Lodging

At GCA (Genflow Creators Agency), we provide full-service talent management, including the execution of synergistic brand partnerships and a multi-vertical business infrastructure that supports talent to launch their own global brand. We truly understand the power of talent in the world we live in today and have mastered how to unlock these voices for the better.

Position Overview: 

We are seeking an ambitious Talent Manager to join our team. The Talent Manager will play a pivotal role in our next level of growth at a very exciting time for the company.  This role will include building & managing your own roster of talent with ongoing progression opportunities within the business.

In this role you will gain:

• The opportunity to work in a fast-growing agency expanding globally 
• Competitive salary, bonus and pension matching 
• Private medical care cover 
• 25 days holiday + never work on your birthday again! 

Roles & Responsibilities: 

• Manage a roster of mainstream and digital talent 
• Meet annual revenue target, reviewed monthly 
• Bring and build a strong network of industry and brand contacts 
• Possess an in-depth and up-to-date knowledge of the influencer and entertainment management industry 
• Mentor and advise talent on content and professional decisions that impact their career. Mentor and advise talent on content and professional decisions that impact their career. New Creator Scouting 
• Strategically build out the roster of managed clients 
• Manage the brand development process for all managed clients as they build their own business with Genflow 
• Handling media, PR and other commercial enquiries. 
• Create and implement content strategies for talent which align with their own brand and maximise the success of their own brand. 
• Knowledge and ability to handle agreement drafting and negotiations. 
• Comfortable working in a competitive and sometimes pressured environment 
• Able to work to set KPIs to ensure the success and growth of the division 

We would like to meet someone who:

• Minimum of 1 years’ experience within talent management 
• Worked in one agency for a minimum of 1 year A clear understanding of the influencer industry, the top players, brands and where the market is going. 
• Awareness of the leading Gen Z talent A valuable network of brand contacts and industry relationships 
• Persistent and determined 
• Can create excellent presentations and client decks 
• Excellent verbal and written communication skills. 
• Ability to accept criticism and work under pressure
• Strong network of influencer contacts and industry connections.
• Excellent negotiation, communication, and relationship-building skills.
• Data-driven mindset with the ability to analyze campaign metrics.
• Leadership skills and the ability to mentor and guide team members.

Genflow

Who We Are:

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

What You’ll Do:

We are seeking a dynamic and enthusiastic Coordinator to join our Corporate Events team. This role’s primary focus will be on ticketing, hospitality management, and supporting the team in executing in-office events. As a Corporate Events Coordinator at Endeavor, you will play a vital role in ensuring seamless communication with clients, colleagues and vendors, event management, and guest experiences within our dynamic and fast-paced organization.

• Manage a high volume of ticketing requests and transactions for various ticketed events, including but not limited to Broadway/theatre shows, sporting events, art fairs, etc.
• Maintain accurate and up-to-date ticketing databases, ensuring precise allocation, distribution, and tracking of tickets for internal and external stakeholders.
• Strategically allocate tickets to meet the specific needs of different events and business units, taking into account the preferences of clients, partners, sponsors, and other key stakeholders.
• Ensure that ticket allocations adhere to budgetary guidelines while maximizing the utilization of ticket resources.
• Build and maintain relationships with ticket partners and collaborate with them to resolve ticketing issues promptly and efficiently.
• Regularly monitor and update ticket inventory, tracking the availability of tickets for each event and taking necessary actions to prevent overselling or underutilization.
• Coordinate hospitality services to ensure exceptional guest experiences.
• Assist in planning, organizing, and executing in-office events.
• Collaborate with cross-functional teams to ensure all event logistics are well-coordinated, such as venue setup, technical support, and guest lists.
• Serve as a point of contact for guests, ensuring their needs are met and that they have a positive experience at Endeavor-hosted events.
• Work closely with the communications team and various departments within Endeavor to ensurealignment and successful event execution.
• Provide quality and genuine service by responding to clients, executives, and all others promptly, efficiently, and courteously.
• Develop and maintain strong relationships with local hotels, restaurants, and preferred vendors

You Have These:

• Bachelor’s degree in Communications, Public Relations, or a related field.
• 1-3 years of relevant experience in customer service, ticketing and event management, or a related role.
• Knowledge and enthusiasm about the entertainment industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Strong knowledge of customer service and computer operations.
• Excellent written, verbal communication, and interpersonal skills.
• Familiarity with ticketing systems and event logistics is a plus.
• High level of proficiency in Microsoft Office suite; Word, Excel and Powerpoint.
• A professional and service-oriented demeanor when dealing with guests and team members.
• Ability to perform in a fast-paced environment.
• Candidates must be enthusiastic with a strong work ethic.
• Respects and understands client and celebrity confidentiality.
• Ability to work evening and weekend hours, based on the needs of daily business operations

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Endeavor

The Gersh Agency is seeking an exceptional, highly motivated, and detail-oriented Assistant to support an Agent in our Digital Department. The department manages everything from brand partnerships to product licensing and beyond. We specialize in representing digital-first talent across all verticals and have huge success in building out their brand businesses. The ideal candidate has an interest in becoming a talent agent and a passion for all things in the digital sphere, and will be able to work well within a team and be prepared for a fast-paced, detail-oriented and hands-on environment.

RESPONSIBILITIES:

• Help expand and source our database of influencers talent using a variety of tools and their own social knowledge
• Administrative support, including monitoring emails, screening phone calls and managing calendar
• Draft, send, and track all deal memos and execute campaigns (act as liaison for clients with brands and third party marketing agencies)
• Work closely with accounting to input client bookings and submit invoices
• Effectively communicate and interact with high-profile clients, prospective clients, managers, and executives with the utmost professionalism
• Ability to make sound decisions efficiently and effectively using critical thinking and practical approaches
• Ad hoc duties for projects as needed

JOB REQUIREMENTS/QUALIFICATIONS:

• Bachelor’s degree required
• Handle highly sensitive and confidential information with the utmost discretion
• Prior internships and/or strong interest in entertainment, talent and/or digital preferred
• Excellent written and verbal communication skills
• Superior time management and multi-tasking skills
• Able to work well in a fast-paced, high-pressure environment
• Strong attention to detail and excellent follow-up
• Proficient in Microsoft Office applications
• Willingness to make a two-year commitment is strongly preferred

PAY RATE: $20/hour

The Gersh Agency, LLC

Our client, a well-known entertainment company, is looking for an Executive Assistant to join their team to two Vice Presidents—one in Events and Talent Relations and one in Corporate Communications. This position will be hybrid and based out of the Santa Monica office.

Responsibilities:

• Schedule meetings, manage their calendars, handle expense reports, make travel arrangements and various other administrative tasks to support two busy executives
• Assists with Invoice tracking, processing and correspondence
• Responsible for routing Event documents to Legal and Finance
• Responsible for ordering DCPs, graphics and other Event support duties
• Clips press in real-time with urgency, often liaising with senior executives and monitors press coverage for assigned topics/shows/projects
• Cover interviews, taking detailed notes during media training/prep as well as during executive interviews; compiling into memos for senior executives as prep
• Manage executive list tracking and submissions
• Responsible for taking notes during meetings
• Responsible for keeping the share drive organized and updating documents
• Assists with special projects as directed

Required Qualifications:

• Bachelor’s degree in a related field
• 2+ year of administrative experience supporting VP level is preferred
• Thrives in an environment that requires commitment and administrative focus, strong organizational skills, precise attention to detail, and solid judgment.
• Able to work well in a high-volume atmosphere, and with various personalities tactfully
• Strong verbal communication and excellent interpersonal skills
• Must be motivated, highly organized, detail-oriented, personable, reliable, self-assured and able to prioritize work with minimal direction
• Must be able to maintain confidentiality and interact professionally with senior executives, talent and their representatives.
• Must be resourceful in finding answers about company policies and departmental procedures.
• Able to anticipate needs of the VPs based on incoming projects
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) and Google docs, experience with Adobe a plus
• Willing to work nights and weekends due to event schedules, when needed

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, X, and LinkedIn.

Opportunity Awaits.

Solomon Page

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways:

An air traffic controller for the leader and the practice team;
An integrator connecting work streams that would otherwise remain siloed;
A communicator linking the practice team, clients and the broader organization.

Essential Functions

Specialized legal support leading to exceptional client service and practice support:

Calendar management and scheduling with meticulous attention to detail including: organizing travel schedule, meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liaising across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logistics.

Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel.

Proactively manage schedule and calendar with a forward-thinking approach. Exercise judgment as to priorities, use discretion and diplomacy to manage requests and help increase effectiveness through judicious calendar management and status reports.

Run point making travel arrangements, leveraging the Firm’s Travel Department, but overseeing all aspects of travel planning, logistics, details and execution, to attorney’s preferences, aiming to be efficient with the attorney’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.

Track all follow-up requests (meetings, materials, deliverables).

Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the attorney, the practice team and the Firm.

Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions.

Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.

Work independently and also contribute as a highly effective member of practice team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents.

Contribute to success of the attorney’s financial and client growth goals.

Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.

Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes.

Work in conjunction with Firm’s Business Center to ensure prompt processing of all expenses.

Process timesheets daily, drafting entries and following up as appropriate.

Provide on-call support including during evenings and weekends as needed.

Perform other duties assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred.

Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred.

Skills:

Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams. Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations. Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.

Project management skills/training, a plus.

Other

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Physical demands commensurate with job duties.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

Litigation:

Excellent organizational skills and attention to detail.
Familiarity with case and/or project management is beneficial.
Experience with databases and litigation software packages a plus, i.e., Relativity.
Familiarity with document production and trial preparation is valuable, interest in or prior experience with labor and employment litigation cases a plus.
Familiarity with obtaining, reviewing, and indexing legal records and documents for litigation matters.
Interest in gaining experience with organizing and maintaining discovery files,
Ability to assist attorneys in preparing correspondence, documents, and pleadings:
Prepare deposition materials, including exhibits and summaries.
Become well versed in e-filing in State and Federal Court(s).
Ability to conduct legal research and comprehend Court rules.
Familiarity with preparing case materials for experts and witnesses.
Willingness to assist with trial preparation and attend trial.
Ability to work and learn independently and within a team setting;
Ability to calendar deadlines.
Excellent writing and proofreading skills; and
Ability and willingness to learn cite checking and blue booking skills, a plus.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College Degree required.

Experience: Interest in labor and employment litigation a plus; General office skills required.

Skills: Excellent organizational skills. Must be extremely detail oriented. Effective oral and written skills. Proficiency in MS Excel and MS Word preferred.

Other

Pay Range: $52,000 – $68,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP