San Francisco Casting Calls & Acting Auditions

ABOUT THREE SIX ZERO:

Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.

THE ROLE:

Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile recording artists. This role will play a pivotal role in ensuring a smooth and efficient functioning of the household while providing comprehensive administrative, lifestyle and concierge support to the client and members of the household. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to Los Angeles and will be working out of the client’s home or office and will travel as needed. Evening and late night availability required- this assistant cover the hours of 6pm to midnight.

RESPONSIBILITIES:

• Heavy calendar management, scheduling and coordinating personal, social and professional appointments
• Serve as the primary point of contact on behalf of the client for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
• Send schedule daily and follow up with reminders to maintain the flow of the day
• Coordinate with teams internationally, working across multiple time zones
• Assist with meeting prep, agendas and dissemination of notes/action points
• Provide support for the client across all of their business
• Oversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficiently
• Implement and maintain household policies and procedures to optimize efficiency
• Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
• Organize special events and gatherings, coordinating all aspects from invitations to logistics
• Manage household budgets, track expenses, and assist in financial planning and expenditure optimization
• Handle payments for household bills, vendors, and other related expenses
• Oversee property maintenance and repairs, coordinating with external contractors as needed
• Running miscellaneous errands for the household and client
• This role will likely travel with the client as needed

QUALIFICATIONS:

• 3-5 years’ experience in a comparable role in the entertainment or music industry
• Must have demonstrated experience and knowledge of the music industry
• Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Must have flexible availability and willingness to cover the late night/evening hours
• Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
• Ability to plan ahead and anticipate needs
• Excellent written and verbal communication skills
• Must be resourceful and have the ability to problem-solve independently when needed
• Advanced Microsoft Office and Google Suite skills
• Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
• Attention to detail and timely follow up
• Familiarity with property management and project coordination
• Flexibility in working hours, including weekends and evenings
• Demonstrated ability to handle sensitive issues and maintain complete confidentiality
• Capable of writing reports and business correspondence
• Excellent organization, prioritization, and time management skills
• Must have access to reliable transportation

Three Six Zero

Executive Assistant – Creative Firm ($80k-$90k)

Rapidly growing creative company with a fast-paced, entrepreneurial culture is looking for a sharp and driven Executive Assistant to provide “right hand” support to a top executive.

This is a high touch role and will require exceptional problem-solving skills, a keen eye for detail, and the ability to handle competing priorities with confidence and discretion.

Responsibilities:

• Serving as an effective gatekeeper, filtering communications and prioritizing action items to maximize the executive’s time
• Managing complex calendars, scheduling meetings and calls, and coordinating meeting logistics
• Booking travel arrangements, including flights, hotels, and ground transportation
• Preparing and distributing agendas, presentations, and other materials
• Generating expense reports
• Coordinating gifting needs
• Handling heavy phone calls and correspondence
• Liaising with high-profile clientele and business contacts
• Assisting with ad-hoc special projects and admin tasks

Kindly note, the firm is operating on a fully remote schedule, with required flexibility to attend evening & weekend events and monthly meetings in Los Angeles.

Perks include: a competitive base salary ($80k-$90k, DOE), bonus, commission potential, benefits, an incredible work culture, and the chance to work with a team of passionate and creative colleagues.

Qualified applicants must have prior administrative experience supporting very busy professionals, ideally from a talent agency or within entertainment.

Submit your resume today if interested, as the right individual will be hired ASAP!

J.R. Berry Search Group, Inc.

pepper is looking for an experienced and passionate executive assistant to provide day-to-day and project-based administration and operations support to our CEO, with a trickle down to executive and key project leaders. This is a great opportunity to join a growing team and work on cutting-edge business issues in an exciting, fast-paced and creative environment. This role is focused on identifying, anticipating, and creating solutions with ease to facilitate peak performance and quality of service to our clients. We’re looking for a highly organized, professional and self-motivated individual who is able to think critically, react quickly, get ahead of needs, and work productively to complete essential tasks related to scheduling, legal, administrative, accounting, production and general business operations. Seeking a confident task manager with a high EQ who approaches both relationships and productivity with the utmost professionalism, and prides themselves on developing implicit trust with direct reports and colleagues in order to get the job done without waiting to be tasked. While this role may appear rooted in the “small stuff,” this key player understands their integral contribution to the bigger picture, and that their ability to navigate priorities across multiple work streams and support collective teams in job completion with an unflinching and consistent work ethic is ultimately what nourishes the success and growth of our agency from the very seed. 

On a typical day, you will:

• Schedule meetings and conference calls with internal and external parties, create meeting agendas and circulate meeting materials
• Manage multiple busy calendars and balance appropriately 
• Provide administrative support with various projects in both the development and production stages
• Support with creation, filing and execution of standard contracts for various vendors  
• Create and distribute deal memos for artists bookings 
• Support with accounts payables & payment remittance communications 
• Manage all relevant paperwork for new business and bidding across all departments 
• Liaise between internal business partners and client teams during contract development and negotiation
• Update legal and accounting trackers 
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• General office duties, including receipt filing and reconciling expense reports
• Other miscellaneous tasks assigned by executives

In this role, you will be expected to:

• Prioritize & manage multiple projects simultaneously, and follow through to completion
• Maintain knowledge base of resources, develop industry best practices, process improvements, and conduct related compliance trainings
• Maintain and update internal resources for onboarding and team-specific trainings
• Monitor changes to government guidelines and/or regulations
• Monitor usage and expirations for talent and photography
• Optimize data management and filing processes 
• Maintain team discretionary spending budget and coordinate its allotments with management
• Assure discreet handling of all company business

JOB REQUIREMENTS

• 3 years + experience supporting at a senior management/executive level
• Excellent communication skills, written and verbal
• Self-motivation and problem-solving attitude in fast-paced, deadline driven environment
• Exceptional organizational, prioritization, and time management skills and a strong attention to detail
• Ability to collaborate with various teams and facilitate decision making based on collective team input
• Working knowledge of AICP Standards of Photo and Motion Production and universal bid forms 
• Working knowledge of copyright, trademark, and licensing in the area of entertainment or advertising law with particular emphasis on digital and influencer marketing
• Understanding of Social Media platforms and Influencer/Creator Agreements
• Familiarity and comfort with advertising and media agreements and business terms
• Understanding of content production process, especially with rights, clearances and SAG
• Working knowledge of production accounting and entertainment payroll
• Experience working at a startup, especially a media company or artist representation agency

BENEFITS

• Medical, Dental and Life
• 401K 
• Generous PTO 

pepper

Executive/Personal Assistant to a Sports and Entertainment Icon

Leading CEO who is an iconic mentor has an immediate need for an extraordinary right arm. The ideal candidate will have a minimum of 10 years’ experience supporting at the C-level. This is an incredible opportunity for a true task master who is exceedingly strong with domestic and international travel, well-experienced in working in multiple time zones and complex calendar management. A proactive approach, top technical skills and a proven track record of problem-solving will all be key to being truly successful in the position. Seeking someone with strong communication skills, both written and verbal along with a natural EQ ability, who is interested in a long-term growth opportunity working alongside a creative icon.

What we’re looking for:

• 10+ years of experience in C-level support, stability and strong tenure is a must
• 24/7 mindset, with an interest in learning, being constantly busy and stimulated
• Extensive scheduling and calendar management experience
• Meticulous attention to detail and organization
• Exceptional written, verbal, and interpersonal communication skills
• Ability to prioritize and adapt to shifting priorities in a fast-paced environment
• Dependable and resourceful with strong follow-up
• Outstanding time management and multitasking abilities
• Team-oriented with strong collaborative skills
• Proficiency in Microsoft Office Suite

*This role requires all employees to be onsite 5x a week

Confidential

Founded by Oscar®-winning producer, Michael Sugar, Sugar23 produces world-class TV, films, & podcasts, with a book imprint and more. Each aspect of our business has pioneered a new way of doing business in entertainment. Now is another formative time at Sugar23, bridging brands & Hollywood to create world-class creative and unprecedented ROI.

Sugar23 is seeking a knowledgeable and passionate assistant to support the heads of TV and Film. Must be detail oriented, interested in development, and proficient in handling assistant duties such as managing heavy phones and scheduling. This position will be onsite in our LA office.

Duties/Responsibilities:

·      Manage inboxes, calendars, mail and contacts

·      Answering and directing high volume of phone calls

·      Provide research support in and development of new projects

·      Assist with compiling and distributing information and materials for meetings

·      Manage all information with discretion and confidentiality

Qualifications:

·      Proficiency in Outlook, Word, Powerpoint, Excel

·      Attention to detail, accuracy and follow-through

·      Ability to work with confidential and sensitive information in a discrete manner

·      Excellent time management, organization and interpersonal skills

·      Able to work well in a fast-paced environment

·      Passion and interest in creative development and production

Preferred skills:

·      BA/BS degree strongly preferred but not required

·      1-2 year of relevant agency, studio or production company experience strongly preferred

Hourly Rate:

$20-22/hr DOE

Sugar23

Crazy Maple Studio, Inc – a fast growing gaming studio located in the heart of Silicon Valley is looking for a Full-time Superstar Bilingual Office/HR Assistant to join on-site for a contract to potential full-time opportunity.

Since 2016, CMS has trailblazed the way for quality interactive storytelling. Through CHAPTERS: INTERACTIVE STORIES, readers immerse themselves in compelling playable novels licensed from best selling global authors. Through KISS: READ AND WRITE ROMANCE, enthusiastic players are welcomed into the world of serialized romance that they can consume and create. ESCAPE has opened up new avenues in visual narrative gaming and now CMS has ventured into the next-generation of HD streaming platforms with bite-sized episodic shows on their latest release, REELSHORT. With making its way to #3 on US Entertainment, this app is creating content that enhances the player experience.

As an HR/Office Assistant, you will be a crucial part of the team here at Crazy Maple Studio, Inc. This role is a true startup environment assistant position with responsibilities that span from day to operations and office management to assisting with primary HR needs such as job postings, answering mails, managing employee data base and recruitment.

Responsibilities:

• Assisting in day-to-day office operations, including managing correspondence, manage incoming and outgoing mails, streamline contracts, invoices and payments with China team
• Office management – replenish kitchen and other office supplies, maintain communication and coordinate with service providers
• Assisting in the recruitment and onboarding process, including posting job advertisements, screening resumes, and conducting interviews.
• Plan and execute company events for on-site and remote staff
• Assisting in the coordination of employee training and development programs.
• Assisting in the administration of employee benefits processes.
• Providing general administrative support to the Project Management and HR department
• Other responsibilities on as needed basis

Requirements:

• Bilingual – Fluency in Mandarin and English (Written and Communication)
• Familiar using Dingtalk app a plus
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Ability to work in a fast-paced start up environment
• Prior experience in an office or HR/ Office administrative role is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Knowledge of HR policies and procedures is desirable.

Learn more about us at https://crazymaplestudios.com

Crazy Maple Studio, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Crazy Maple Studio, Inc.

ABOUT THREE SIX ZERO:

Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.

THE ROLE:

Three Six Zero Recordings is seeking an experienced A&R Coordinator to work out of our Beverly Hills Office. This role will be responsible for providing logistical and operational support across the label and will report into the General Manager. Additionally, the A&R Coordinator will act as direct A&R support to up to 5 assigned clients covering a range of genres. The ideal candidate will have experience in a comparable role – working at a label or publishing company.

OBJECTIVES/RESPONSIBILITIES:

• Work closely with the General Manager to help the day-to-day operations of the label
• Participate in and lead weekly internal team calls
• Attend weekly external team calls & provide updates to our label partner’s A&R Admin / Release Planning teams
• Oversee label submissions – review incoming submissions, organize, and track team feedback
• Track all artist costs and assist in managing the label’s recording budget internally & with label partners
• Create, collate & submit label copy & assets to label partners / distributors
• Ensure all audio is approved by label head, ahead of submission
• Assisting label manager with the release schedule
• Develop strong relationships quickly and consistently with publishers and managers
• Primary support for to the A&R team
• Direct A&R support for assigned clients
• Oversee the creative process with artist, label head and artist manager
• Source writers, top liners, artists and producers
• Coordinate studio sessions and writing camps
• Monitor deal statuses, assist in negotiation, and liaise with the legal team
• Lead sample clearances when they arise
• Ensure we have the correct paperwork for any third-party contributors
• Organize remixes and alt versions (where applicable), mixing and mastering

SKILLS AND REQUIREMENTS:

• Previous experience in a comparable role
• Must have a minimum of 2-3 years of experience working at a label or publishing company
• Ability to keep track of many ongoing projects with consistent follow up and strong execution
• Extreme attention to detail
• Logistically minded and extremely organized
• Strong presentation skills
• In addition to the usual hours, this role will be required to take calls and respond to emails outside of office hours so flexibility is key
• This is an urgent role and priority will be given to candidates with a short notice period
• Strong proficiency in MS Word, MS Excel, and Google docs/spreadsheets
• Excellent written, verbal, organizational, and interpersonal communication skills are essential
• Ability to work independently and prioritize multiple tasks with strict deadlines

Three Six Zero

• Wonderful opportunity for an Admin Coordinator with a flair for analysis
• This role suits a self-starter with strong numerical aptitude
• Work back in the office five days a week – enjoy the camaraderie!

A great opportunity has arisen for a suitably experienced Administrative Coordinator to apply their strong analytical skills, and numerical aptitude via this full time, permanent opportunity with one of the world’s leading live action stunt companies – Action Horizons. The highly reputable team within Action Horizons performs stunts in film, television and – live entertainment. Yes, it’s a fun industry – however the work behind the scenes is serious stuff. And a long-term Administrator is what the team requires.

Reporting to a team of friendly, respectful and truly collegiate business owners, the Administrator (aka Administrative Coordinator) will be accountable for overseeing administrative functions and alignment for all Action Horizon’s operations and financial interests.

The successful candidate will also coordinate the Company’s global administrative teams regarding SOPs and basic financial protocols. Whilst the majority of work will be undertaking administrative tasks, there will be times you are required to assist management and clients with the development of new processes, programs, and procedures.

To offer you greater detail, as our successful candidate, you will:

• Create basic budget proposals and purchase orders
• Raise and monitor invoices
• Coordinate and standardize payroll procedures company-wide, and complete financial close-outs
• Connect and coordinate with other AH Administrators
• Liaise with clients and cast, as required
• Work and support AH management, as required
• Undertake daily package and mail retrieval
• Answer phones and disseminate information in a respectful and friendly manner
• Transport items to/from USH, as needed
• Assist with managing inventory, stockroom, equipment, shipping, and packaging
• Liaise with vendors to upkeep water, post, cleaning etc.,
• Ensure that COVID compliance, documentation etc., is always current and in place
• Actively engage staff to foster a positive and productive (and safe) work environment
• Undertake other tasks upon request (JD available for candidates who reach interview stage)

To apply for this role, you must possess the following:

• Advanced MS Excel working knowledge (you will be assessed during the recruitment process)
• Several years (min) experience working in an Administrative role
• Discretion, professionalism, and a very friendly and pleasant demeanor
• Willingness to assist and support the AH team
• A flare and interest in numbers with strong analytical skills
• Excellent attention to detail
• Excellent written and verbal communication skills
• A genuine desire to work in an Administrative role

In return, you will be rewarded with the most inviting, professional, and friendly work environment, and team of colleagues. Benefits available. Appreciation guaranteed. The potential for international travel in the future!

Please upload your updated resume (and preferably a tailored cover letter as well) in order to be considered for this wonderful opportunity.

We are excited to hear from you!

MIN Hourly Rate: $20.00

MAX Hourly Rate: $25.00

Action Horizons

EXECUTIVE ASSISTANT

San Francisco Office

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented, dedicated and highly motivated individuals as members of our Professional Staff. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a full-time Executive Assistant who will provide senior-level support to two to three Partners and will be the point person for several other Lawyers (Counsels and Associates). The role is based in San Francisco, CA and will report to the San Francisco Office Manager.

The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative and team-oriented environment.

Responsibilities include but are not limited to:

• Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

• Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

• Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.

Business Development/Client Impact:

• Understand business development and client priorities of each supported Partner/Lawyer.

• Maintain and update current list of contacts and business activities in CRM/Interaction database.

• Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

• Build relationship with clients and client assistants.

• Execute requested follow up calls with clients.

• Schedule client entertainment and assist with local event management.

• Assist with preparing materials for use in meetings, pitches and proposals.

• Undertake research in support of Partners/Lawyers’ business development as directed.

Administrative Support:

• Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

• Track and enter Partner/Lawyers’ time submissions.

• Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

• Coordinate travel and accommodations based on Partners/Lawyers preferences.

• Complete and submit timely expense reports.

• Manage document production and filing, including storage and disposal of confidential client information.

Teaming:

• Provide coverage for other assistants who are out of the office.

• Provide training and support to new assistants.

• Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.

•Requirements:

• A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.

• Strong interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

• A great sense of client service and comfortable working in a high pace environment.

• Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system. Knowledge of Interaction, a +.

• Excellent project management and analytical skills.

• Strong presentation and writing

• Interpersonal skills and the ability to interact credibly, diplomatically and effectively with all levels within the firm and with clients

• Ability to work on-site, in the office four days a week, with the option to work remotely one day a week

• An undergraduate degree or relevant professional or industry experience is required.

Debevoise & Plimpton LLP is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law.

Debevoise & Plimpton

Job Description: Pay Range $30.64hr – $36.64hr

Responsibilities:

• Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
• Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Use political savvy and sophistication to filter through and facilitate actionable items.
• Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
• May initiate and facilitate meetings and take meeting minutes and manage action items.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
• May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
• Compile, prepare and process executives expense reports through the Expensify program.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
• Reconciling monthly credit card statements for the Engineering department.
• Screens all incoming correspondence and determines if executive action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
• Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.

Skills, Education and Experience:

• Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Proven skills analytically with abstract problem-solving.
• Exceptional professionalism, soft-skills, and being a team player.
• High level of work ethics, integrity, confidentiality, and flexibility.
• Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
• Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in a highly demanding fast-paced start-up environment.
• Experience in working with a diverse multicultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Cynet Systems