Pennsylvania Casting Calls & Acting Auditions

Job description

Are you looking for a role where the work you do will directly make a difference in the lives of others? Are you interested in joining an organization with a powerful mission that includes breaking down barriers, increasing inclusion and impacting the lives of children and families?

Friendship Circle of Pittsburgh provides a broad range of programs for adults and children with diverse abilities through corporate partnerships and initiatives within the community. In this Grant Development and Communications Coordinator position, you will serve the critical role to assist in securing funding and with the communications that supports our mission and the important work we do.

Here is how you will make an impact:

Grant & Development Responsibilities (60%):

• Coordinate and manage the grant process for the organization.
• Draft, format, revise and submit grant proposals, including budgets and any necessary appendices.
• Communicate and coordinate with key contacts at existing and potential funding sources to supply needed documentation according to established parameters and deadlines for grants.
• Assist with efforts to maintain current and develop new foundation, corporate and organizational donor relationships by performing research and audience analysis, preparing and sending ask and thank you letters, handling follow-up communication, preparing reports, etc.
• Manage all finance needs specific to development including monitoring receipt of donations and check and bill processing, in collaboration with office manager.
• Serve as point of contact for any audit needs of the organization.
• Assist Executive Director in coordinating annual event sponsorships, keeping accurate records of the same and handling any necessary paperwork and follow-up.
• Create organizational annual report and other written development materials, maintaining consistent quality of language and messaging.
• Assist in the development of the organization’s Planned Giving and Endowment initiatives.
• Assist with additional development responsibilities and event preparations prior to annual fundraiser.

Communications & Marketing Responsibilities (20%):

• Work with Program Director, DOO and team to develop organizational marketing and messaging strategies.
• Create, maintain and update the written marketing plan for the organization with marketing team input and develop methods for evaluation of the plan’s success.
• Maintain the shared marketing calendar.
• Create email blasts, blog posts, press releases, brochures, flyers, mailers and other promotional materials, as needed
• Share communications and marketing developments with staff and help to coordinate communications initiatives.
• Seek out new media opportunities.

Administrative Responsibilities (20%):

• Assist Executive Director with scheduling and general office tasks.
• Serve as point of contact for Board of Directors, Development Committee, Sponsorship Committee and other meetings; coordinate and setup for said meetings with front-desk staff.
• Prepare agendas and supply reference materials for said meetings.
• Attend Board meetings and take meeting minutes.

The Friendship Circle of Pittsburgh

Marketing and Public Relations Assistant

Philadelphia, PA 19123

*Investing time for freedom, rather than exchanging it for income. Today is your opportunity to build the tomorrow you want.*

We’re expanding our client reacH with additional locations over the coming months, so we’re eager to meet with people who have an interest in marketing and public relations along with a positive outlook, the desire to succeed, and the ability to work well as part of a team.

Marketing Public Relations Assistant Day-to-Day Duties:

Your main duties will revolve around promoting our client’s products and services in a fun and enthusiastic manner. This will take place at retail shopping malls, promotional events, trade shows, and other locations with heavy foot traffic. You will also be given the opportunity to be involved with the events team where you’ll participate in the organization and setting up of the events.

Your main duties will include:

• Communicating with local consumers to determine their familiarity with the client’s brand
• Attracting customer’s attention and enticing them to learn more about the current promotions
• Building relationships and establishing rapport with customers to create interest and trust
• Promoting the features and benefits of any relevant products and services
• Answering general customer inquiries and addressing any concerns they have
• Completing a small number of sales transactions when the product/service and timing are right
• Collecting statistics, feedback, customer data, and other relevant information to help the client improve
• Working as a team to brainstorm and collaborate in an effort to improve or enhance future events

Hours, Pay, and Benefits:

We’re looking for people who can work full-time hours. We can be somewhat flexible with timings and are able to offer short-term or long-term contracts. All of our staff receive a basic wage plus additional bonuses, incentives, and commissions related to their performance.

Average weekly earnings are $800-900 but this varies based on hours worked, results, and responsibilities. Omnia believes that rewarding our staff is very important because individual results lead to our overall success. In addition to the ongoing training and support we provide, we’re also known to offer our team members tickets to sporting events, concerts, and other amazing activities!

Growth and Advancement:

We’re passionate about professional and personal growth, so we offer daily product training workshops, motivational talks, networking opportunities, regional seminars, and more. As we grow our team and client portfolio we’ll be looking to promote some people from within into leadership and management positions.

Basic Requirements:

• Candidates must be able to work in the USA and be over the age of 18
• Applicants have to be able to travel to our office location in downtown Philadelphia (19123)
• We’re looking to get people started ASAP to keep up with client demand, so please only apply of you can start within 2 week’s time
• No specific work experience is required, but it is beneficial if you’ve worked directly with customers or in a business environment
• No specific degree or educational qualifications are necessary, but all related education can assist you on your path to success!

Apply online today for consideration! Our recruiters are typically in touch with successful candidates within 1-3 working days.

Omnia

Job Summary

This role offers candidates the opportunity learn and develop their talents in corporate communications, marketing, public relations, and social media will working with national brands. We’re looking for a highly organized individual to support internal and external communication for Tokio Marine North America (TMNA) companies – Philadelphia Insurance Companies (PHLY), Tokio Marine America (TMA), First Insurance Company of Hawaii (FICOH) and Tokio Marine North America Services (TMNAS). Under the direction of the Assistant Vice President of Corporate Communications and in collaboration with colleagues at TMNA companies, the Coordinator will have the opportunity to work on internal and external communications projects for four national corporate brands.

This position will write and edit communications and marketing materials utilizing multiple channels to deliver messages to internal and external audiences. Writing and copy editing for internal and external communications is an essential part of the daily responsibilities. The coordinator will manage the team’s content calendar, process expenses, and also provide general administrative support. Working under the guidance of the Internal Communications Specialist, the Coordinator will draft and review internal communications for emails, corporate intranets, video message boards, and other internal communications channels. This role will also support external communications plans under the guidance of the External Communications Specialist, including marketing campaigns, customer marketing emails, social media campaigns, posts and analytics, media pitches, press releases, talking points, and other external communications to enhance the reputation of Tokio Marine North America (TMNA) companies. They will also draft and edit online content, eflyers, brochures, and other content. Supporting corporate social responsibility activities, events and other assigned duties are also part of the responsibilities of this position.

Job Responsibilities

• Highly accurate and consistent writing and copy-editing of all external and internal content on a daily basis
• Supporting the Corporate Communications team with the development and preparation of projects – internal & external communications, marketing, public & media relations, social media, video, and event coordination
• Maintain department content calendar to integrate with Marketing, Public Relations, employee communications, and other initiatives
• Contribute to Marketing, Social Media and Public Relations campaigns including but not limited to drafting and monitoring e-communications, internal and external websites, and corporate social responsibility
• Supports analytics and measurement to help evaluate results for Corporate Communications services
• Maintaining professional working relationships with TMNA colleagues, media representatives and external partners
• Develops and documents internal controls and best-practices
• Process department expenses and other general administrative duties
• Support the Internal and External Communications, Graphic Design and Digital Media teams with additional tasks as needed
• Complies with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities at Company
• Performs special projects and other duties as assigned

Experience

• Bachelor’s degree in communications, public relations, or related field required
• 0-2 years previous corporate communications, marketing, social media, public relations or journalism experience
• Graphic design experience a plus

Competencies

Knowledge:

• Public and media relations strategies and principles
• Strong writing and grammar – AP, Chicago and other writing styles
• Social media or graphic design knowledge a plus

Skills:

• Exceptional copy editing and writing skills is a must
• Highly organized with strong attentional to detail and time management skills
• Microsoft Office (Word, Excel, PowerPoint)
• Graphic design or familiarity with Adobe suite (Photoshop, InDesign, Illustrator) or Canva is a plus

Abilities:

• Write and copy-edit with strong grammar skills
• Ability to work on multiple projects with a variety of people
• Intrinsically motivated and dedicated to a delivering exceptional work
• Ability to work independently without excessive supervision and also effectively as part of a team

EEO Statement:

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law.

Tokio Marine North America Services

WHY WORK HERE?

Well, allows us to tell you about our company’s culture first:

AL DÍA takes pride in having a work culture that respects and engages the individual’s personal initiative and, in a very unique case in Philadelphia, prioritizes the growth of the team members as part of the strategy for our company’s growth.

When we win, we all win together.

This is an unique  career springboard for a disciplined, focused, ambitious mid career and motivated high performer.

If you are a brilliant, pragmatic, fast-working, juggler, great communicator who can take and use feedback, then this high-intensity group of collegial teammates may be the best environment for you to thrive and grow to positions of management and leadership.

Join us as Executive Assistant to the CEO/Owner of a mission-oriented, value-centered media training and dynamic news organization advancing high-quality journalism in Center City Philadelphia and quality of life in our city.

Manage/oversee communication, projects, and initiatives for the CEO.

Be in charge of everything from the mundane to the transformational.

***
WHAT QUALIFICATIONS ARE REQUIRED?

Candidates must do, be or have…

• Personal initiative, self-motivation and strict time management and scheduling skills.

• Strong written and verbal business communication skills.

• Obsessed with Excellent Customer Service.

• Solutions-oriented approach to challenges.

• Able to set priorities and be highly organized.

• Comfortable with all Social Media Platforms.

• Knowledgeable of all Google Business Applications

• Passion for independent new media and quality journalism.

• Rigorous ethical standards and personal integrity.

• Interest in leadership and management opportunities.

***

WHO ARE WE? ..(‘AL DIA’ WHO..?:)

AL DÍA‘s company culture was defined by the unique way the company came about.

This is a 25-year old journalists-owned and operated news media business —a start-up born, not in a garage, but in the small home of its founder in North Philadelphia (which didn’t have a garage;)—  now headquartered in the heart of the business district of Center City.

We are staffed by a team of professionals of all ethnic backgrounds working together to amplify diverse voices over the news media spectrum and contribute in an unique way to the future of journalism and quality of life in our city and our country.

We provide a unique environment for professionals with a minimum of 5 years of experience in the market-place, or mid-career professionals in search of a meaningful career change.

This position is a unique opportunity for a comprehensive, hands-on experience that may lead to a new career path and outstanding opportunity in the changing media business.

***

WHAT ABOUT THE PERKS, UH?

These are just some of them:

• Work in Center City Philadelphia, the heart of the financial district and the new capital for young professionals in the US.

• Network at AL DÍA events hosted in venues such as the Pyramid Club and the Philadelphia Union League.

• Enjoy AL DÍA staff ‘happy hour’, known as “Viva Viernes!”, for a drink together and direct interaction with the company’s leadership.

• Learn and thrive in a multilingual, multicultural and multimedia environment.

• Take abundant time off to replenish and come back even more creative. Based on seniority, AL DIA offers up to a month of vacation, holidays and personal days.

• Enjoy our open office space, equipped with the AL DIA Lounge where you can sit, relax, have a drink or a meal, or listen to your own music during breaks.

• Stretch and stay fit in the fully equipped gym in our building, one minute away from your work space.

***

HOW SHOULD I EXPRESS MY INTEREST?

Simple!

Write up to 300 words about your own career aims and personal values and submit that TODAY along your resume directly to our Founder and CEO at: [email protected]

EOE

AL DÍA News Media

Join Fred Beans Automotive Group, voted Best Places to Work 5 years running and Healthiest Employers for 2021 and 2022!

Auto Express of Langhorne, is seeking a highly energetic and self-motivated Assistant Service Manager. The ASM is responsible for scheduling and selling all work for the assigned group to achieve its objective. The Assistant Service Manager directly controls the end result of the customer’s overall service experience and prepares and completes all documentation related to the service transaction.

Fred Beans is the largest privately held automotive group in PA. Our network of 18 service centers in PA and NJ open the door for future career advancement.

What You’ll Do

• Provide exceptional and efficient customer service
• Make recommendations based on customer vehicle
• Answer phones and schedule service appointments
• Coordinate with parts department and other vendors
• Update customers on service progress of vehicle
• Assist Service Advisor team with daily operations
• Ensure the customer has a positive overall service experience
• Prepare and complete all documentation related to the service transaction.

What We Offer

• Updated facilities: including tablets, electronic repair orders and multi point inspections, texting software and much more!
• Company funded training and leadership programs to help you further your career. (Our company spent over $600,000 training our staff last year)
• Top performers have the chance to earn an all expense paid vacation with spending money every year!
• Company funded health benefits
• Life, Disability, and Cancer Insurance
• Pet Insurance
• Company-matched 401(k)
• Paid Vacation and Personal time off
• Convenient and reasonable work hours Monday through Saturday, NO Sundays
• Employee and Community discounts at over 150 vendors
• Healthy Living Program
• Fred Beans Automotive is an equal opportunity employer*

What You’ll Need

• Excellent customer service and communication skills
• Good organizational and time management skills
• At least one year of Automotive experience preferred
• A valid driver’s license
• Reliable transportation
• Attention to detail

Fred Beans Automotive Group

Senior Commercial Relationship Manager- Middle Market

Lewis James Professional is a woman-owned staff augmentation, project consulting and direct hire search and placement firm. We are currently seeking a Senior Commercial Relationship Manager- Middle Market for a direct hire opportunity with a financial services client.

Responsibilities:

• Operate with substantial latitude without significant Market Manager oversight.
• Provide annual client relationship reviews to identify additional loan, deposit or other financial service opportunities.
• Work with team members and Senior Management to assist with the administration and relationship management of these larger relationships and commercial credits.
• Utilize the Bank proposal system to provide value added options to clients.
• Identify, source and develop prospective customers with lending, deposit and other financial service needs.
• Handle new loan, deposit and other financial service opportunities within existing client base during regular client meetings.
• Develop strategies to attract and retain high value Centers of Influence.
• Gather and review all required financial and related company, industry, management data to monitor ongoing credit worthiness and risk rating accuracy.
• Monitor management reports to address line reaffirmations, loan maturities, delinquencies, exceptions, in a timely and efficient manner.
• Participate in loan committees when required as a Permanent member, Alternate member or presenter.
• Establish action plans for troubled credits and or work with Special Assets Department to resolve problem loans in an efficient manner to protect the bank’s investment.

Qualifications:

• Bachelor Degree or the equivalent experience. Specialty: Business Management. (Required).
• 10 or more years Commercial Credit or proven success in Commercial Banking. (Required).
• 3 or more years Proven experience in Middle Market lending. (Required).
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite.

For immediate consideration, please click “Apply” and use Job Code BHJOB11837_3926. You may also send a copy of your resume to: [email protected] and enter only the following job code in the subject line: BHJOB11837_3926. Lewis James Professional is an Equal Opportunity Employer. M/F/D/V

Lewis James Professional

We are looking for a skilled and passionate Design Manager to be the newest addition of our team as Director of Design. TC Shadowlight is the nation’s leading media production studio who specializes in Video, Photography, CGI and Animation. We are a team of creative thinkers that work hard and play hard. We value team work and going above and beyond for each other and our clients. We pride ourselves on an excellent company culture and work life balance and allowing our creativity shine through our work to create a rewarding environment. TC Shadowlight has a great company culture that offers monthly and quarterly events for employees, and most of us consider TC Shadowlight to be our “home” when speaking about our career. TC is a very unique place to work that is considered to be a hidden gem here in Lancaster County. We work with large name clients all over the world and we have a passion on what we do and love showing our creativity through our work with our clients.

The Director of Design we are looking for will use their experience and knowledge of current trends to create aspirational, catalog-worthy room scenes for residential and commercial product imagery along with having a strong management background. They will work in conjunction with producers, set stylists, photographers, and carpenters to see their vision through from concept to completed build and oversee the design department.

RESPONSIBILITIES AND DUTIES:

• Manage and oversee the design department such as approving time off, team evaluation, departments short-term and long-term goals, compensation review, promotions, disciplinary actions; create standards, guidelines and protocols for department
• Oversees day-to-day operations for the design department. Prioritizes, assigns, and reviews work to maintain departmental efficiency and meet productivity, timeliness and quality goals. Creates all job assignments based on client needs and individual talent; provides guidance and final decision-making regarding design projects; review and approve all cabinet layouts and orders
• Assisting subordinates in troubleshooting technical issues for clients.
• Work closely and communicate with Carpentry Managers and other departments as needed to ensure the smooth transition of projects; Communicates accurately all necessary information to all departments
• Attends weekly and daily meetings as necessary in relation to jobs and management; holds weekly meetings with design department
• Creative oversite, mentoring and monitoring team for best results. Lend advice as required. Make sure deliverables are meeting expectations and are of sound and thoughtful design.
• Selects sets to be reworked or new builds to send as set options; creates set direction including concept sketches
• Reviews studio layout with other departmental heads for new builds/layout reworks of the studio
• Help develop timelines/due dates for stages throughout project
• Sets creative course and forecasts trends to be used throughout the studio. Mainly in design.
• Use of exceptional interpersonal skills to resolve conflict, offer solution, convey feedback, manage schedules as needed, and raise morale; elevate any issues to HR as needed
• Create and manage/update set tracker sheet
• Finds balance between organization needs, personal needs, and team needs
• Cultivates new and emerging talent to our team; Helps develop and grow the skills of each team member in the Design department. This includes managing, leading and mentoring the design team. Have regular check ins to ensure team members are working effectively, getting tasks done
• Create unique interior and exterior residential and commercial design concepts for studio sets by collaborating with clients, agencies, and internal departments to create compelling, story rich visual solutions that engage shoppers across a multi-platform strategy which includes print, E-commerce platforms, mobile platforms, social media and broadcast platforms
• Communicate with the client and the production team including photographers, videographers to ensure proper look and feel to make sure product is represented accurately and correctly.
• Produce concept sketches, material boards, and full sets of construction drawings using SketchUp, 2020 Design, and PowerPoint as well as spec sheets in Excel detailing all information needed for the Carpentry department to build
• Supervise design projects from concept through to construction completion, conducting construction meetings with Carpentry to begin set construction and continually checking in on progress and accuracy of installations throughout the build process
• Use 20/20 Design to generate cabinet plans, elevations, and orders
• Source and purchase all finish materials for each design, ensuring products will work in context within the design, are within budget, and will arrive in time for the shoot schedule
• Track project material expenses to ensure budget is not gone over, notify Producer and Sales person if over budget by providing cost estimates for a change order.
• Update appropriate trackers in Smartsheets including the Set Tracker to reserve studio sets, the Co-op Tracker to coordinate co-op materials for applicable jobs, and the Design Calendar with tasks status and completion updates
• Must be aware of and stay current with interior design trends
• Maintain office and studio cleanliness outlined in the departmental guidelines
• Maintain a team player and positive attitude and help out other departments as needed
• Complete additional training as needed
• Submit receipts and complete Expensify reports, detailing all monthly department spending.
• Work with and maintain project management software as needed.
• Make recommendations for capital expenditures that will improve quality, creativity, efficiency, and profitability of our deliverables.
• Practices self-development and department management; Demonstrates ongoing learning and self-development; Offer growth opportunities and insight to not only help team members, but the design department and Company as a whole.
• Attentive to detail, take initiative, and demonstrate flexibility.
• Perform other related duties as assigned.

QUALIFICATIONS:

COMPETENCIES

• Ability to lead and manage a team effectively
• Ability to identify internal department issues, and create/offer solutions for department and company
• Ability to continuously engage in department needs while maintaining productivity
• Requires ability to communicate a creative vision and conceptual elements. Effective interpretation of creative decks and style guides is essential
• Ability to stay organized, attention to detail, and maintain the upmost professionalism while face to face with our customers
• Knowledge of correct English usage, spelling, and punctuation
• Ability to skillfully operate computers; possess skilled typing ability and accuracy as well as knowledge of personal computers, hardware, software, and related applications and systems
• Ability to follow complex instructions
• Ability to maintain composure during stressful situations occurring due to workloads and/or deadlines
• Ability to communicate effectively
• Ability to determine work priorities
• Ability to work well in a team environment as well as independently
• Ability to work in a low-light setting at times

MINIMUM QUALIFICATIONS

• Minimum education: Bachelors of Fine Art or Science in Interior Design/Architecture
• Professional experience related to department: 5-7 years
• Management experience: 3-5 years
• Knowledge and expertise in professional studio setting preferred
• Knowledge with Smartsheets is ideal
• Must have outstanding verbal and written communication skills
• Conscientious work habits and superior attention to detail
• Excellent interpersonal skills
• Excellent organizational skills
• Excellent project/time management skills

PHYSICAL DEMANDS

The physical demands described below must be met to successfully perform the essential functions of this job.

• Dexterity is mandatory as this job requires frequent use of hands and fingers
• Will be required to walk, reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.
• Will be required to talk, hear, and see
• Ability to lift and move up to 15lbs independently
• Ability to climb stairs/ladders as needed
• Ability to lift items weighing approximately 50lbs independently or with assistance
• Ability to perform basic math calculations
• Ability to work under pressure to meet strict deadlines
• Ability to differentiate between colors
• Ability to operate general office equipment (fax machine, photocopier, computer printer) stationed between 3 & 4 feet high
• Ability to sit or stand for long periods of time
• Ability to comprehend and apply complex information
• Maintain attendance according to company policy

The position is Monday through Friday with hours of 8:00am to 5:00pm. We offer competitive wages and our total rewards program consists of benefits such as health, dental, vision, paid time off, 401K and 401K Employer matching and more.

TC Shadowlight

Morton Contemporary Gallery, one of Philadelphia’s most exciting contemporary art galleries, is looking for a skilled and experienced Gallery Director to help oversee showroom sales, client relations, commercial and private art consultancy business, strategic partnership and licensing of art products, print and digital marketing, gallery exhibitions, and business management. We sell fine art paintings, photography, and sculpture. The Director must have at least 5 years luxury sales experience, prior art gallery experience, and a degree in art history, arts management, design, and/or studio art, while also being very knowledgeable about the current global contemporary art market. Director will travel to art fairs with owner, help to curate exhibitions, design and implement all digital marketing and manage artistic collections. Position requires an extremely organized, driven, and sophisticated individual who is a team player, and looking to grow within a fast paced, exciting young company.

Nuts and Bolts of position: 

–SALES: Secure sales on the gallery floor, online, and through social media. 

-MARKETING: Manage all social media and website, including weekly blogs and newsletters.  The main strategy with our social media is to educate clients – not just about what the gallery sells, but on art buying, global contemporary art market trends, secondary art market advice, art fair news, hot trends in the artworld, and more.

-ART CONSULTANCY: The Director will recruit, liaison and work directly with large commercial residential firms, hotels, restaurants, designers, hospitals and other commercial business entities to secure large commercial contract deals for the gallery. 

-EXHIBITIONS AND ARTIST TALKS: coordinate monthly exhibitions and artist talks within our second location – THE LOFT @ MORTON CONTEMPORARY. Additionally, organize salon style evenings twice a month, in addition to assisting with the execution of solo and group shows. 

-BUSINESS OPERATIONS: Help to implement, update, and maintain business operations, including invoicing, monitoring expenses, and staff calendar. 

-CURATE: Curate new collections, discover new artists, and document trends in the artworld. Assist in identifying and securing artists whose work is priced between $30K-$100K, and work closely with high-send client to help curate their personal collections. 

-LOCAL BUSINESSES: Liaison with local Philadelphia businesses, local community organizations, and upscale residential properties to help build new relationships and strategic partnerships. 

The position is full-time, including weekends, Wednesday through Sunday. It is a salaried position plus sizable commission. Please only serious candidates who meet our benchmarks should apply. A RESUME REQUIRED. Thank you!

Morton Contemporary Art Gallery

Our client is searching for a Personal Assistant to support a content creator and musician. The PA will be responsible for overseeing both personal and professional commitments, act as a gatekeeper for the principal, and handle correspondence and social medial on behalf of the principal. The PA will be responsible for calendar management, expense and invoice processing, and travel coordination (both domestic and international). PA will collaborate with other executive assistants and executives across multiple internal teams and will work on various ad-hoc projects, including the coordination of team conferences and events. The ideal candidate will have a true service heart, be highly motivated, and have an upbeat and energetic personality.

Responsibilities

• Manage and organize an ever changing calendar and complex schedule for both business and personal matters
• Staying ahead of needs in home and office
• Manage talent calendar and assist in scheduling all meetings, calls and bookings
• Respond to emails and make calls on behalf of the employer
• Making travel arrangements, planning events and organizing into detailed itineraries using project management tools
• Primary contact between contractors, outside vendors, and household staff – including booking and managing housekeepers, hair/makeup artists, stylists, etc.
• Ensure projects are completed from start to finish: including tracking down new vendors, receiving materials, facilitating the relationship, making payments, etc.
• Format documents, put together spreadsheets, and assist with contract management
• Assist with local and online purchases/returns of personal clothing/accessories on an as needed basis
• Keep supplies for the business and personal home fully stocked, including groceries, toiletries, office supplies and more
• Run errands as necessary
• Domestic duties: keep the house clean and organized at all times, including daily laundry, dishes, etc.
• Unbox all incoming daily packages/mail and organize
• Management of home and personal tasks in addition to office administration responsibilities

Requirements:

• At least two years’ experience as an assistant, preferably working with talent, celebrities or within a creative/entertainment agency
• Poised and professional
• Strong organizational skills
• Must be obsessively detail oriented, great with time management, and a master multi-tasker
• Intuitive and proactive when it comes to anticipating personal and business needs, resolving conflicts, and coordinating with a larger team
• Must have impeccable written and verbal communication skills
• Excellent at transcribing verbal notes and managing electronic documents
• Must be able to handle sensitive and private information with discretion
• Comfortable working on projects independently and with minimal guidance or oversight
• Proficiency with Google Suite, Microsoft Office, and common Mac applications
• Cooking/meal preparation skills a plus

Schedule: Monday through Friday, 9am-6pm. The Personal Assistant will be required to travel frequently and be available for last-minute schedule changes as hours and days working can fluctuate on any given week.

Salary: $80K a year

The Calendar Group

Business Overview:

BNP Paribas’ Global Markets & Banking business offers a broad range of products and services in the global interest rate, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organizations.

Global Markets & Banking Americas has undertaken an initiative to increase the efficiency of its Front Office staff by reorganizing their administrative professionals and expanding their mandate. To create a strong administrative support model while providing increased levels of service to all Front Office staff, we’ve pooled our administrative staff to create a unified Platform Services Team (“PST”).

PST has two mandates: (i) office and administrative support for all Global Markets & Banking Americas Front Office staff; and (ii) management FO employee experience tasks related to new hire onboarding, internal transfers and separations. This work includes user access management and oversight of the related end-to-end process improvements.

Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management.

The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff.

Responsibilities:

· Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.

· Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).

· Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.

· Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.

· Excellent Communications skills required – both written and verbal.

· Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.

· Domestic and International Travel

· Process of heavy expense claims.

· Coordinate MS Teams/Webex (Video and/or audio) meetings and perform operator assist functionality.

· Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.

· Managing logistics for visitors

· Management of incoming and outgoing phone calls

· Maintain current e-mail distribution lists in Outlook

· Modification and distribution of departmental reports.

· Meeting minutes for high-level financial meetings.

· Heavy invoice processing and external client on-boarding coordination.

· Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.

· Prepare reports using Excel.

· Strong knowledge of PowerPoint presentation development and editing for client meetings.

· An Administrative Assistant will make use of several application systems including:

· ivalua – Supplies and IT Procurement.

· My IT / SailPoint – Request management tool for IT application security activities.

· Concur – Travel scheduling and expense reporting.

· Tom Net and Clock Net – Staff attendance and work hours tracking.

· UPS – Express mail labeling and postage.

· Microsoft Outlook

· Microsoft Office Suite with a strong focus on Excel and report management.

· Tableau

· Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.

Qualifications –

Minimum Required Qualifications:

• Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
• Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
• Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.

· Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.

· Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.

· Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player.

Preferred Qualifications:

· Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.

· Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

The expected starting salary range for this position in Chesterbrook, PA is between $65,000 and $74,000 annually plus over time and corporate bonus. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

The bank employs nearly 6,000 people and has a presence in the country since the late 1800s in major cities including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver and Washington, DC.

As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose – to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential.

BNP Paribas. The Bank for a Changing World – https://usa.bnpparibas/en/homepage/join-us/our-opportunities/

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas