General Staff Jobs

Russell Tobin + Associates is currently seeking an experienced Office Manager. This is an excellent opportunity to work with a dynamic team and gain valuable experience to one of our global Music and Entertainment clients. The position is a 3-month contract role that could be extended for the right candidate.

Job Title: Office Manager

Pay: $28.97/hour

Duration: 3-Months (with strong potential to extend)

Schedule: Monday – Friday // 40hrs/week

Location: HYBRID – FRANKLIN, TN

The Office Manager will be responsible for providing basic support to all departments of the business; a goal-oriented, self-motivated individual to join our team and become a key staff member.

Job Functions:

• Ensuring the office runs in an orderly and efficient fashion
• Conducting the reception area including greeting guests, facilitating incoming phone traffic, distributing incoming mail, sending outgoing mail and overnight shipments
• Maintaining schedule of conference room and conference call line availability. Ensure that conference rooms are presentable prior to meetings, along with setting up audio and video for regular video conference meetings
• Manage relationships with vendors, building management, and service providers
• Ensuring that common areas are tidy, and the supply room is well stocked
• Responsible for planning office social events, including managing budget
• Coordinate with IT department on all office equipment matters
• Assisting the business with various duties including travel arrangements, expense reports, online billing, presentation preparation, mailing of invoices, archiving and retrieval of documentation and other administrative tasks as needed
• Collaboration with HR to ensure smooth on-boarding and off-boarding of employees
• Liaise with HR on low-level HR related matters

Experience:

• General work experience within the Entertainment/Music Publishing industry preferred
• 2-4 years as an office manager, executive assistant, or similar
• Working knowledge of Microsoft Office suite (Excel, Word, Outlook, and PowerPoint)
• Excellent verbal and written communication skills
• Strong organization, problem-solving, analytical, and time management skills
• Ability to manage and prioritize large volumes of work
• Highly detail-oriented

Education:

• Bachelor’s degree or equivalent preferred

Insurance benefits are offered to our employees the first month after 59 days on assignment.

#LI-KW1

Russell Tobin

The executive team of a top music management company is seeking a dedicated Executive Personal Assistant. This is a wonderful opportunity for a proactive and highly organized candidate to join a growing team and showcase your ability to juggle competing projects and deadlines while providing high-level administrative support. The ideal candidate will be well-experienced in entertainment (ideally music), have a consistent and stable work history, as well as have a flexible, 24/7 mindset when needed.

Requirements:

• 3-5+ years of experience in executive support
• Extensive travel and meeting coordination and preparation
• Outstanding written and verbal communication skills and a positive, forward-thinking mindset
• Exceptional technical skills and proficiency in MS Office
• Strategic and thoughtful problem-solving skills; ability to track varying deadlines

Please submit your resume for consideration.

Confidential

Location: Bellevue, WA (on-site)

Job Type: Full-time

Contract role: 12 months

Summary

Are you looking to join an industry-leading entertainment and technology organization? You’ll act as an Office Manager, interacting with customers, external vendors, and managing receptionist tasks. If you’re looking to join an inclusive work environment that prioritizes a human, honest, and awesome experience, this is the job for you!

Responsibilities

• Act as point of contact for external vendors, managing the office budget and coordinating with vendors
• Oversee ordering of supplies, catering, and mailing operations
• Handle and direct employee requests and inquiries
• Assist with incoming calls, mailing, catering, and other receptionist tasks

Requirements

• 4+ years of related experience
• Strong verbal and written communication skills
• Ability to multitask and prioritize tasks effectively

Forrest Solutions

Our client is a reputable communications firm in Manhattan and they are looking for a Personal Assistant to support their CEO. This role will work hybrid out of their midtown office.

Principal Responsibilities:

• Manage complex and ever-changing calendars for executive(s) and family members
• Own the design and coordination of private events, including liaising with vendors and handling vendor-related proposals, menus and other event-related matters for the home
• Responsible for researching and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, restaurants and venues
• Plan/coordinate travel, including domestic and international, and create travel itineraries
• Coordinate schedules with drivers and/or family members
• Responsible for purchasing/coordination of gifts and planning annual events

Requirements:

• 4+ years of personal assistant experience, ideally supporting a CEO/founder
• Bachelors Degree preferred
• Strong communication skills

The annual base salary range is $80k to $100k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Atlas Search

High-Level Executive Assistant Positions | Fortune 500 Companies | Temporary and Temp-to-Hire Opportunities | $40-$50/hour DOE | Los Angeles, CA

Our top clients clients in the Entertainment, Creative, and Finance sectors are currently in search of Executive Assistants for both temporary and temp-to-hire positions to complement their teams in Los Angeles, California. These roles involve direct interaction with clients, requiring you to manage a diverse array of administrative projects while offering crucial assistance to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed

Requirements:

• 3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking domestic/international travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Our client, a known entertainment company is looking for a Photo Coordinator to join their team!

Candidates should have excellent communication and writing skills, and have experience working with Photographers, Retouchers, and Artist Relations.

Hybrid – on site in Culver City 3x per week

Contract, 3 months, with potential to extend

40 hrs per week

Responsibilities :

• Monitor editorial booking quips, calendars and update internal photo documentation with image status and/or final links that inform teams of artist studio visits

• Track airdates of episodes and communicate with teams to align on image approval and retouching priorities

• Partner with Radio production design to coordinate incoming artist visits and upcoming episode art requests

• Managing the conversation between photographers and design production on image status and image deadlines

• Tracking photo approvals, quality checking decks and links as needed

• Partner with the archiving team in order to transition platforms

• Update documentation around process to reflect changes made in real time

• Be the point of contact between show producers and the radio studio photographers, managing the communication for availability, timeline feasibility and deliverables

• Create launch reports at end of month as well as with any large featuring moments

• Track how images are used throughout the platform

• Partner with teams to ensure the correct assets are delivered ahead of deadlines

• Communicating with show producers, video team and studio photographer to prep for live interviews

• Finding solutions for faster turnarounds with artist approvals and retouching

24 Seven Talent

Job title: Administrative Assistant III

Duration: 3 years with possible extension

Location: Horicon, WI

Pay Rate: $26-$29/hour on W2 without any benefits

Job Description

**Manager prefers recent grads – if they have the right attitude and skillset for the role. Manager is also open to experienced candidates as well.

Major Job Duties:

• Create and track Material and Service Acquisitions (MaSAs), External Shipping Orders (ESOs) and Purchase Orders (POs)

• Maintain mailroom organization and office supplies for product engineering teams

• Support product engineering managers by scheduling group meetings, booking conference rooms, procuring items for events, and assist with creation of presentations

• Make arrangements for and coordinate events and celebrations

• Submit and follow-up on engineering office maintenance requests

• General product engineering onsite support

• Assist with Complete Goods Audits

• Assist with new employee onboarding

Role will be 100% onsite in Horicon, WI. Possibility for hybrid schedule as needed.

Driving with this position: riding mowers and utility vehicles, training would be provided.

Metatarsals: required but not on day 1

Shift: 1st, 7 AM -3:30 PM (would entertain shifting between 6-8AM start, and 2:30-4:30 end), on site required

Education: Must have HS diploma or equivalent

Experience:

Team Environment, available to meet the needs of multiple people and have work integrity.

Must be able to efficiently use standard Microsoft office suite of tools (Teams, Outlook, Word, Excel, PowerPoint) and SAP

Good organizational skills, detail oriented (good at tracking things to completion), ability to multi-task and handle multiple competing priorities at a time, good at facilitating and coordinating events and celebrations for small groups (25-100 people)

Must be a People person, reliable, positive “can-do” attitude.

Acro Service Corp

We are looking for a Programming Coordinator for a top entertainment company in Bristol, CT. This position will be located on site in the Bristol office.

Responsibilities:

• Works with Program Planning team to build both long and short-range program schedules in Content Scheduler or other content management system as needed for assigned international TV and digital networks
• Maintains detailed and accurate program schedules in NCS and Content Scheduler or other content management system as needed
• Executes and distributes program schedule changes
• Assists Program Planners with inputting of programming standby and guidelines
• Works with Production to confirm weekly live studio show schedules
• Reviews weekly schedules for PR communications
• Supports or conducts research and background reports to enhance the overall acquisition and planning efforts in a particular sports category
• Be part of a sport specific planning team(s)

Required Qualifications:

• Onsite Monday-Thursday (remote on Fridays)
• Ideally looking for candidates with previous content scheduling experience
• Candidates should be very organized and detail-oriented, with ability to prioritize
• Basic sports knowledge is required
• Proficiency in Spanish would be a plus as this temp will be supporting two Latin American based networks

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, X, and LinkedIn.

Opportunity Awaits.

Solomon Page

Job Title: Awards Coordinator

Location: 5808 Sunset Blvd, Los Angeles, CA 90028

Compensation: $41.00/hr

Contract Details: The world’s largest streaming entertainment company is seeking an Awards Coordinator for a three month contract to assist with the remaining 2023/2024 Season. Duties are shown below.

Screening Assets

• Sending assets for screenings (key art, trailers, film info, etc.)
• Sending posters
• Fulfilling AMPAS library poster requests

Invites Support

• Internal AMPAS/Guild list Invites (Constant Contact)
• Event Google Form management
• Proofing

RSVP Support

• Tracking Event RSVPs, leading on updating the team daily on current RSVP
• counts
• Pulling clean RSVP lists for tastemakers + special events
• RSVP Support for Judy

Website Support

• Website Assets & Delivery
• Helping Rebecka to ensure all awards/accolades are included

Events

• Advertising updated panelists

Consultant Support

• Resource Guide Updates
• Tasking consultants with inviting to events
• Setting consultant calls with Sydney/Nathalie

Timelines

• Updating Title Timelines

Events at a Glance

• Keeping the document up to date
• Requesting security for events
• Requesting agency briefings + coverage for events
• Calendar Invites

Moderator Briefings

• Kick off and manage the ROS portion.
• Ensure they are sent to moderators in advance of the event.

Staffing

• Helping to staff for check-in/talent support where necessary
• Helping to staff film festival programmer screenings

Coordinating venue pickup and deliveries

• Parking validations
• Special chair needs

Talent Relations & Award Ceremonies

• Updating noms/wins airtable and Film Honors doc
• Update master grids w/ nominee info and event logistics
• Calendar invites
• Book ads
• Face Sheet Curation
• Ordering Name Cards
• Invoices
• Gifting
• Kick off speech drafts
• Staffing support as needed

Booking presenter/talent cars for ceremonies/awards events

• Organizing car grids for ceremonies
• Pulling driver names/numbers for executives
• Creating talent schedules

Voter Guides

• Buildout, updates and approvals for nomination and final voter guides
• Manage outreach schedule re voting windows

Tailored Management

About the Company

Anker Innovations is a global leader in smart charging technologies and a developer of consumer

products for the home, car and more. Founded in 2011, Anker quickly established itself as an innovator and market leader in intelligent

charging solutions. Today, Anker Innovations is bringing this same spirit of innovation to a number of exciting spaces including automotive, audio, entertainment and the emerging smart home. This is being led by its five key brands: ANKER, EUFY, NEBULA, ROAV, SOUNDCORE.

With over 80 million customers in more than 100 countries and regions around the world, Anker

Innovations and its key brands are driving unprecedented growth.

Join us for the journey. Together we can create powerful, new possibilities.

Company Website: https://us.anker.com/

https://us.eufylife.com/

https://us.soundcore.com/

https://us.seenebula.com/

https://us.anker.com/pages/about

Position Overview:

We are currently seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our General Manager of the Americas region. The Executive Assistant will play a crucial role in managing schedules, coordinating travel logistics, preparing reports, and handling various necessary tasks to ensure the efficient operation of the executive office.

Location:

Seattle, WA or hybrid

Key Responsibilities:

Calendar Management:

• Efficiently manage and prioritize the General Manager’s schedule, including appointments, meetings, and conference calls.
• Proactively handle calendar conflicts and adjustments, ensuring optimal use of the executive’s time.

Communication and Correspondence:

• Act as a primary point of contact for internal and external stakeholders.
• Compose, edit, and proofread emails, memos, and other communications on behalf of the executive.

Record Keeping:

• Maintain accurate and organized records, including confidential and sensitive information.
• Prepare and submit expense reports in a timely and accurate manner.

Accounting Support:

• Assist with minor accounting tasks, such as tracking expenses and reconciling accounts.

Event Planning:

• Coordinate internal and external events, including logistics, venue selection, and catering arrangements.

Meeting Organization:

• Organize and schedule meetings, send out invitations and reminders, and ensure necessary materials are prepared.
• Arrange and coordinate travel plans, accommodations, and itineraries.

Phone Management:

• Answer and screen phone calls in a professional and courteous manner.
• Handle inquiries and requests, redirecting them as appropriate.

Initiative and Proactivity:

• Demonstrate the ability to work independently and make decisions in the absence of explicit guidance.
• Anticipate needs and take proactive measures to address them.
• If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Key Requirements:

Due to the nature of this job position, bilingual is required, candidate proficiency in Korean/ Chinese/ Japanese is preferred.

Anker Innovations LTD