General Staff Jobs

Marketing & Business Development Manager – The Shops at Palm Desert

Pacific Retail Capital Partners is a fully integrated, entrepreneurial organization with an unparalleled depth of knowledge in all aspects of retail real estate. Our team of executives and strategic partners draw on decades of experience with major national shopping center owners to deliver top-tier service as an operating partner and provide efficient oversight of the company’s own portfolio. Our broad-based talent is versed in multiple disciplines, from investment and development, which enables the company to quickly assess market opportunities, to management, marketing, and leasing, which allows it to control costs effectively and maintain the quality of its properties. This position is based in Palm Desert, California, but our company operates nationally, particularly in large regional malls.

As the Marketing & Business Development Manager, you will develop and implement marketing programs for the retail center that are based on the center’s strategic goals. The three main focus areas are Marketing for Leasing, Marketing for Sales, and Marketing for Business Development.

To succeed as the Marketing & Business Development Manager:

• Bachelor’s degree in Marketing or related field and/or 3 – 5 years in professional experience, retail, and/or related shopping center experience
• Knowledge of marketing fundamentals and research and reporting
• Excellent with PC, Excel, MS Word, PowerPoint, Illustrator and/or Photoshop
• Ability to quickly learn and use new systems
• Strong organizational, time management, and delegation skills
• Excellent interpersonal, verbal, and written communication skills
• Social Media skills and experience posting for a company
• Ability to deal with multiple tasks effectively and establish priorities
• Strong attention to detail
• Must have flexibility to work varied schedules, including weekends and evenings

Responsibilities of the Marketing & Business Development Manager for The Shops at Palm Desert:

Provide Superior Client Service

• Collaborate with the property team to develop and execute comprehensive, research-based strategic planning that directs marketing efforts to enhance asset value by actively participating in the leasing process (permanent and specialty), driving sales, and generating alternative revenue
• Ensure the properties’ annual marketing plan is directed at achieving the owner’s objectives, focused on leasing, sales, and revenue, utilizing the resources and tools available
• Monitor, control, and adjust, as appropriate, marketing budget and alternative revenue goals to meet year-end projections
• Work with the Leasing and Ownership Team to ensure that leasing collateral, such as fact sheets, are current, complete, and accurate
• Responsible for the procurement and development of programs involving outside consultants such as public relations firms, advertising agencies, and other vendors
• Review monthly sales reports to have a thorough knowledge of retailer sales, track key retailers and category trends

Leadership, Motivation, and Development

• Manage Marketing Coordinator to define, track, and achieve measurable goals established during budget strategy and strategic planning sessions
• Provide constructive feedback, regular coaching, and career development input throughout the year to help Marketing Coordinators achieve performance objectives and develop their professional skills and capabilities

Marketing Strategy Implementation

• Have a thorough knowledge of the area market, including all competitive properties, area and customer demographics, and available media
• Effectively execute an advertising program and strategy to increase center foot traffic, tenant sales, and participation in the marketplace
• Coordinate special events and community relations programs to support the strategic plan; work with retailers to involve them as appropriate; track and produce results summaries to determine impact on center traffic and sales; monitor center perception and brand.
• Develop a strategic public relations and media plan
• Coordinate ongoing research (online, Scarborough, Alteryx, Placer Ai) to support marketing and leasing efforts

Advertising and Sales Promotions

• Strategically plans and executes center advertising and sales promotions
• Oversees media buys with MC with various media outlets to determine placement and content
• Oversees reports/analytics for reviews of sales promotion programs
• Oversees MC, who will write copy, proof materials, and distribute as necessary
• Works with MC to recruit merchants to participate in planned center programs
• Works with MC and oversees advertising and sales promotions of competitive centers, apprises management, and keeps files up to date
• Performs market studies to understand retail sales performance by category as well as sales performance of competitive centers

Tenant and Community Relations

• Develop and cultivate relationships with store managers to maximize foot traffic, sales, and exposure
• Develop and implement opportunities for Tenant cross-promotions to improve sales
• Develops and maintains relationships with community groups

Communications

• In conjunction with General Manager and senior company management, is the local center spokesperson for all public relations and directly interfaces with the media as necessary to further the objectives of the center and promote the best interests of the company
• Uses center’s campaign and branding guidelines and oversees all aspects of in-mall signage, including but not limited to center directories, duratrans, barricade, static sticker in-center sign programs, LED board content, exterior static billboards with the assistance of MC
• Prepares Business Development section of AMR for ownership
• Oversees Marketing AMR.
• Oversees MC in all aspects of outreach to community partners in support of programs in place, including but not limited to hotel, office, school, and nonprofit programs

Special Events

• Plans and works with MC to implement all center events
• Serves as primary contact for all event operations
• Coordinates events’ operations with MC participating departments & vendors
• Monitors event expenses
• Review event logistics and performance
• Researches and recommends appropriate events for center participation and sponsorship
• Conducts a timely post-event and/or post-promotion meeting review of event/promotion to determine viability and changes/adjustments for the following year

Digital: Website / Social Media / E-Newsletters / Digital Assets/ SMS/ Text-To-Concierge

• Leads the strategic vision of the center’s website and designs same for optimization and friendly user interface – both customer and tenant
• Monitors all digital (website, social, e-newsletter, SMS, text-to-concierge) analytics regularly strategically increasing results and impact to the Center
• Collaboratively works with MC to program and implement all social media content that effectively promotes the center and its brand, retailers, and events – with a consistent voice and professional presentation consistent with a first-class shopping center
• Creates programs across digital platforms and leverages digital assets to increase awareness for the Center and its retailers

Visual Merchandising Coordination

• Oversees and manages MC to schedule installation and de-installation of signs and merchandise in vacant storefronts as needed
• Oversees MC orders of visual display items within budget guidelines
• Work with MC to coordinate preparation, installation, and takedown of center seasonal décor with Engineering and Maintenance, create a calendar of tasks, and monitor budgeted expenses
• Recommends and researches additions to and changes in seasonal décor
• Oversees, manages, and schedules installation and takedown of seasonal décor as needed

Business Development

• Responsible for Business Development revenue
• Source local, regional, and national clients for advertising and sponsorship opportunities
• Develop Business Development collateral
• Provide custom decks and renderings to potential clients
• Update research materials with the latest demographic information
• Coordinate all facets of the Business Development deliverables to the advertiser/sponsor and manage the successful implementation of the various activations in the common area by closely working with MC and the center team
• Develop and implement local and corporate sponsorship opportunities that will generate additional revenue for the property; document and track all sponsorship proposals and programs

Best-in-Class Benefits and Perks:

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation of $75-$85K annually, depending on experience, and an extensive benefits package, including:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off and holidays

Ready to embark on a thrilling journey with us? Join us in making The Shops at Palm Desert the go-to shopping, dining, and entertainment destination!

Apply now and be part of a team where your brilliance will be recognized, your ideas celebrated, and your impact unparalleled! Don’t miss this chance to shape the future of retail at The Shops at Palm Desert! Please submit your resume and cover letter to: [email protected]

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Pacific Retail Capital Partners

Kahala, a globally recognized leader in quick-service restaurant franchising, has an opportunity for a Senior Public Relations Manager to join its Public Relations Team in the corporate office in Scottsdale, Arizona. Kahala franchisees and partners operate a portfolio of 28 QSR brands including Cold Stone Creamery, Baja Fresh, Pinkberry, TacoTime and sweetFrog.

We are looking for a driven and innovative public relations professional with attention to detail, strong communication, writing and research skills.

Responsibilities of this position will include curating lists of relevant media and influencer contacts; writing press releases and other brand materials; pitching relevant news stories; and other PR initiatives such as assisting with entertainment partnerships, special events and influencer marketing campaigns.

The Public Relations Department serves as a full-service, in-house communications team that supports the brand teams for each Kahala concept. In this role, you will be working with all Kahala’s brands and will work closely with the brand teams and Marketing Managers to provide support that enhances and supports the overall brand goals. Experience implementing and managing a variety of digital initiatives in a fast-paced environment is an absolute must.

PUBLIC RELATIONS MANAGER KEY RESPONSIBILITES

• Work closely with VP of PR & Entertainment Partnerships and leadership to align communication efforts with business objectives and milestones
• Manage day-to-day activities of agency of record in planning and executing PR and influencer strategies
• Conduct trainings and provide mentorship to junior PR staff in formulating effective strategies; provide hands-on support to junior PR staff as needed
• Lead day-to-day internal and external meetings on behalf of the PR department
• Work cross-functionally with internal marketing, operations, social and legal teams to achieve brand objectives seamlessly
• Support spokesperson with on-brand messaging and media training ahead of media interviews and events

· Write and distribute press releases and other relevant PR documents

• Manage inbound and outbound earned media activities

· Research and identify pitching opportunities

• Assist with planning events from concept to execution
• Assist with day-to-day management of influencer marketing programs
• Track PR-related analytics and develop post-campaign reports detailing the success of partnerships, influencer campaigns, events and other PR activities
• Responsible for monitoring and tracking against brand budgets and processing PR-related invoices

PUBLIC RELATIONS PERSONAL ATTRIBUTES

• Ability to work independently to manage projects, prioritize tasks and meet deadlines with minimal supervision
• Continually suggests new ideas, strategies and processes to improve on current systems
• Ability to work onsite in the Scottsdale office on a hybrid basis
• Outstanding interpersonal skills; a collaborative team player able to integrate with a diverse team full of opinions and ideas
• Experience multitasking and managing multiple projects at once in a fast-paced environment
• Actively involved in the social media space with a proven understanding of how to use social media platforms to effectively listen, communicate and build relationships; direct influencer marketing knowledge and experience preferred
• Outstanding organizational and time-management skills
• Proficiency with AP Style and proven experience writing PR materials; must provide writing samples for review
• Strong attention to detail
• Experience with Cision, PR Newswire or other PR-related platforms is required
• Has the ability to travel domestically and work outside of standard business hours on occasion for overseeing events, etc.
• Proficiency with MS Office Suite: Excel, Word, Outlook, etc.
• PR agency experience is preferred but not required

PUBLIC RELATIONS MANAGER KNOWLEDGE / SKILLS

The ideal Senior PR Manager will be a candidate with 6 – 8 years of public relations experience with a Bachelor’s degree in public relations, communications, or a related field.

Kahala Brands

• No 3rd Parties
• No Visa Candidates

Manager Notes:

• Previous projects must consist of both Web and Mobile.
• Looking for a candidate with 10-14 years of total experience, and 8-10 years of relevant web/mobile experience.
• Entertainment experience highly preferred

Job Description:

Systems at used:

• CRM: Salesforce, Filemaker, Airtable, Pipedrive
• ERP: NetSuite
• HRIS: Workday
• CMS: Contentful
• Reporting: Tableau/PowerBI
• Martech/AdTech packages already in place: Google Analytics, Google Tag Manager, Googler Search Console, Marketo, TailoredMail

Job Description

Looking for a motivated, energetic, Product Manager to join our Digital Experiences team. The product manager will lead gathering, defining and deploying new innovative internal and external agent and client focused online and mobile applications.

Responsibilities:

• Collaborate with cross functional teams and stakeholders, including agents and engineering, to gather requirements, input, and feedback
• Build product flows, and product requirement documents
• Work with our UX/UI design team to iterate through UI and prototypes
• Define MVP’s, epics/user stories and manage agile development
• Develop and maintain product roadmaps, timelines, and project updates
• Drive product KPIs via analytical tools
• Manage deadlines, assign responsibilities and monitor progress ensuring each product release is on time, and within scope
• Drive client demos to obtain approvals and gather feedback
• Manage product feature KPI’s, user experience, bug fixes, A/B testing & analytics
• Ability to think both strategically and tactically in a high-energy, fast paced environment
• Technical aptitude and agility to learn the systems and technology used in our day to day business

Required Skills

• 10+ years of experience in a product management role
• Proven experience with the product development lifecycle
• Experience with Jira, Confluence, or similar software.
• Organizational and leadership abilities
• Excellent communication skills
• Excellent analytical and creative thinking skills
• Problem-solving aptitude
• Solid experience of agile process, tools and best practices

Crescent Solutions

Our client, a top university in NC, is looking for an Assistant Video Producer to join their Athletics Department.
This role will be onsite in Durham, NC.
Assistant Video Producer Responsibilities:

• Oversee day-to-day operations of videoboard broadcasts for the Athletics department
• Design and manage creative content and in-game entertainment needs, including Game-In-Progress look, all animated graphics and hype videos
• Coordinate production crew
• Work with outside vendors to fulfill all sponsorship needs

Assistant Video Producer Requirements:

• Undergraduate degree
• Working knowledge of sports video production
• Experience in the sports industry (collegiate or professional)
• Proficient knowledge of video shooting, lighting, editing and production skills

Apply today!
Our client offers medical, dental, vision, and basic life insurance. Employees can enroll in the companys 401k plan, as well as a deferred compensation plan. Employees will also receive eight hours of vacation leave every month and twelve paid holidays throughout the calendar year, and will be able to purchase company stock, are eligible for annual bonuses, and can participate in profit sharing
Submit resume (and samples if applicable) to: [email protected]
Creative Circle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you’ll be interviewing with) or a member of our Human Resources team to make arrangements.
Creative Circle

Job Description

• Lean business agility to be able to work in fast paced, multi-release, adhering to process, to be able to drive product realization. Looking for someone who has been through multiple product iteration/releases.
• Basic understanding of Stakeholdering and Product Management principles.
• Experience developing call flows, ladder diagrams and technical requirements documentation.
• Experience in defining RESTful APIs.
• Experience using iPhone, Android devices and messaging applications such as (Android Messages, WhatsApp, iMessage, etc).
• Experience using Smart Devices such as Amazon Echo, Google Home.
• Knowledge of Microsoft Excel, Google Sheets, JIRA.

What We Offer

Exciting Projects: Come take your place at the forefront of digital transformation! With clients across all industries and sectors, we offer an opportunity to work on market-defining products using the latest technologies.

Collaborative Environment: You can expand your skills by collaborating with a diverse team of highly talented people in an open, laidback environment — or even abroad in one of our global centers or client facilities!

Work-Life Balance: GlobalLogic prioritizes work-life balance, which is why we offer flexible work schedules and opportunities to work from home.

Professional Development: We provide continuing education classes, professional certification and training (technical, soft skills, language, and communication skills) to help you realize your professional goals. Being part of a global organization, there are additional learning opportunities through international knowledge exchanges.

Excellent Benefits: provide our employees with competitive salaries, health and life insurance, short-term and long-term disability insurance, a matched contribution 401K plan, flexible spending accounts, and PTO and holidays

About GlobalLogic GlobalLogic is a leader in digital engineering. We help brands across the globe design and build innovative products, platforms, and digital experiences for the modern world. By integrating experience design, complex engineering, and data expertise—we help our clients imagine what’s possible, and accelerate their transition into tomorrow’s digital businesses. Headquartered in Silicon Valley, GlobalLogic operates design studios and engineering centers around the world, extending our deep expertise to customers in the automotive, communications, financial services, healthcare and life sciences, manufacturing, media and entertainment, semiconductor, and technology industries. GlobalLogic is a Hitachi Group Company operating under Hitachi, Ltd. (TSE: 6501) which contributes to a sustainable society with a higher quality of life by driving innovation through data and technology as the Social Innovation Business.

GlobalLogic

Would you like to join a premier entertainment law firm in Manhattan where you can learn the business and grow your skills? If you answered yes, then please consider applying for the Assistant position at Davis Shapiro Lewit & Grabel, LLP.

WHO WE ARE:

Davis Shapiro Lewit & Grabel, LLP was initially established as a boutique transactional law firm representing premier talent in the entertainment industry. The firm further leveraged its reputational market-share and credibility to include representation of industry executives, concert promoters, independent labels, music publishers, major international brands, and entrepreneurs.

Currently, employees are participating in a hybrid work environment.

WHAT WE ARE LOOKING FOR:

We are seeking an Assistant to provide support to at least two attorneys in its Meatpacking District New York office. The Assistant will:

• Answer, screen, and route incoming phone calls.

• Provide routine assistance including electronic filing, drafting correspondence, formatting documents, time entry and invoicing.

• Organize meetings, appointments, calls, travel and maintain electronic calendars.

• Coordinate with clients for execution of documents, obtaining documents and other information.

• Cover for other Assistants and provide office support when needed.

THE IDEAL CANDIDATE will possess at least two years of relevant administrative experience. Previous experience in entertainment law is a huge plus. The candidate should also possess:

• Superior verbal and written communication skills.

• Excellent attention to detail.

• Top notch interpersonal skills and a high degree of tact.

• Superior organizational and time management skills.

• The ability to work and thrive in a team environment.

• Proficiency in MS Office including Word, Excel, Outlook.

• Mac proficiency and the ability to learn new programs quickly.

WHAT WE OFFER:

Salary up to $45,000/year commensurate with relevant experience, potential for year end bonus, comprehensive medical and dental plans, 401(k) with company match and paid time off including 10 paid holidays per year.

Thank you for considering joining the team at Davis, Shapiro, Lewit and Grabel!

Davis Shapiro Lewit & Grabel, LLP

Our client, a leader in the immersive arts space, is looking for a full-time Personal Assistant to support their CEO in Los Angeles. In this role, the Personal Assistant will be responsible for managing the CEO’s social calendar, making payments, scheduling personal appointments, running basic errands, purchasing gifts, driving to appointments and social engagements, making payments, and assisting with pets. Days/hours are Monday through Friday, 9 a.m. to 5 p.m., in office, with some evening/weekend flexibility. This is a 2nd seat role and will work closely with the CEO’s Executive Assistant.

Requirements

• B.A. Degree
• 1 to 2 years of solid Personal Assistant experience (semi-recent college grads welcome).
• Strong calendar management skills.
• Strong administrative skills.
• Exceptional interpersonal and communication skills, written and verbal (role does require interaction with clients).
• Valid driver’s license.
• High level of polish and professionalism.
• Pet friendly.
• Passionate about the arts, design, or entertainment.
• Familiarity Los Angeles and traffic patterns.
• Flexible with occasional overtime (evenings/weekends).
• Entertainment background preferred.

This is a full-time, permanent opportunity with room for growth and advancement in a highly creative workspace. Qualified candidates, please submit resumes to [email protected] for an immediate reply.

Eleventh Hour

The World of Culture, Film and Music: Film Development Assistant position open!

About Star Entertainment:

Star Entertainment is an international production company, operating since 1999 in the fields of film, live entertainment, culture and philanthropy. In the area of film, Star started with minor investments in “Shaft” and “Mission Impossible II” and has produced films with the likes of Richard Curtis and Oscar-wining talent. Václav Havel honored “Letter to Anna” about the murdered Russian journalist Anna Politkovskaja. Among the most reknown cultural projects were contributions to Bob Geldof’s “Live 8”, the creation of “The Wall Museum” in Berlin and installations with Ai Weiwei.

Concerts range from operas and musicals to film orchestra perfromances on themes such as Harry Potter, The Lord of The Rings and Hans Zimmer. Star has hosted the likes of Sting, Liza Minelli, Bryan Adams, Anna Netrebko, Lang Lang, Bono, Roger Waters and Arcade Fire. In the field of philanthropy Star Entertainment has produced the annual Cinema for Peace Gala since 2002, created “Sports for Peace” with Muhammad Ali and Nelson Mandela as well as “Help Haiti Home” for Sean Penn, enabling charitable organizations to raise in total more than 50 Mio USD.

Your fields of activity:

Assistance with content development in film and live entertainment fields

Assistance in the selection and booking of artists and trades

Support in film production and development

What you bring with you:

Previous experience in related field

Availability to work fulltime only (9am-6pm)

Communication talent

Structured, Independent work

Reliability and punctuality

Quick learner

Willingness to work in the evenings/weekends if required

Star Entertainment GmbH

Manhattan West Enterprise Company (“Manhattan West”) is seeking an Assistant Account Manager/Assistant Bookkeeper, with experience specifically in Entertainment Business Management, who can assist their Account Manager(s) on the day-to-day activities that the desk requires.

About this Position:

• Located at Manhattan West’s office in Century City, Los Angeles, CA
• Fulltime, exempt with 4 days in the office and one remote
• Reports to the Account Manager and the Director of Operations

Responsibilities:

• Processing A/P including credit card coding (includes research to resolve billing discrepancies)
• Processing deposits
• Preparing bank reconciliations
• Preparing monthly cash flow statements
• Assisting with special projects as requested by the Account Manager

Skills:

• Must have attention-to-detail, and the ability to work efficiently on multiple accounts
• Must possess a professional demeanor, have a strong work ethic and be highly self-motivated with the ability to work independently as well as in a team setting
• Ability to prioritize workload and shift attention among quickly changing priorities
• Ability to communicate complex matters concisely and effectively in oral and written form
• Excellent communication, time-management, and organizational skills

Requirements:

• Bachelor’s degree from an accredited 4-year institution or equivalent work experience
• Software: AgilLink (strongly preferred)
• Strong computer skills: outlook, excel, word
• Accounting: 3 years (preferably in Entertainment Business Management)

Compensation:

• Salary range $50,000 – $60,000 based on qualifications and experience
• Discretionary bonus

Featured Benefits:

• Medical, vision and dental insurance

• 401(k) profit sharing plan

• Stock market holidays + Paid time off (PTO)

• Other fringe benefits as are made available to other similarly situated employees

Manhattan West is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Manhattan West is committed to hiring practices that are free from unlawful discrimination. Manhattan West strictly prohibits and does not tolerate unlawful discrimination against employees, applicants, or any other covered persons, including interns, by co-workers, supervisors, managers, or third parties on the basis of a person’s race, color, age (40 or older), religious creed, religious belief, observance, and practice, dress or grooming practices, national origin, ancestry, physical disability, mental disability, medical condition including any cancer-related physical or mental health impairment from a diagnosis, record, or history of cancer, a genetic characteristic genetic information including information about an individual’s genetic tests, family members’ genetic tests, family members’ diseases or disorders, an individual’s or family member’s receipt of, or request for, genetic services, participation by an individual or their family member in clinical research that includes genetic services, marital status, sex, pregnancy, childbirth, breast feeding, medical conditions related to pregnancy, childbirth, or breast feeding, gender, gender expression, meaning a person’s gender-related appearance or behavior, the perception of such appearance or behavior, whether or not stereotypically associated with the person’s sex at birth, gender identity, meaning a person’s internal understanding of their gender, or the perception of a person’s gender identity, which may include male, female, a combination of male and female, neither male or female, a gender different from the person’s sex assigned at birth, or transgender, sexual orientation including heterosexuality, homosexuality, bisexuality, military or veteran status, including past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.

Manhattan West

Executive Assistant to FOUNDER/CEO at MACRO

www.staymacro.com

We are looking for a highly experienced Executive Assistant to join Team MACRO to support our Founder/CEO, who leads the overall business strategy, direction, and growth of MACRO and leads a team of senior executives that oversee different areas of our ecosystem including creative content (Film & TV), brand & marketing, and representation to name a few. This is an exceptional opportunity for those with a strong interest in the business and operations side of the entertainment and media industry beyond the creative aspects.

MACRO is an award-winning multi-platform media company that represents the voices and perspectives of Black people and people of color. With verticals extending to all aspects of media creation-from film

and television development and production to representation, brand marketing, and a venture arm- MACRO presents a new paradigm in the media landscape set to disrupt the way things have always been done. We create and finance film, television, digital content, technologies, and brands which are driven by people of color that encompass universal themes to which all people can relate and connect.

To succeed in this role, you must be a creative problem solver and an effective communicator, whose efficiency and superb organization skills enable you to thrive in a fast-paced work environment. Our ideal candidate possesses a deep interest in the business side and working knowledge of the entertainment and media industries, and contributes to creative and strategic conversations about matters that pertain to our business. Experience working with individuals at all levels and working knowledge of industry names, players and film/television language is a MUST.

You are a positive, upbeat self-starter, quick learner and team player who can easily interact and relate to a variety of personality types. As the Executive Assistant you will be responsible for performing high-level administrative, project management support, and logistical tasks to alleviate responsibilities and ease executive workload. The ability to create and adapt to processes, meet deadlines, and work with multiple internal and external stakeholders is key. You are entrepreneurial by nature and can work on multiple projects at the same time. Most importantly, you embrace the mission of MACRO and are enthusiastic about working with us to achieve our goals. This position is based in our Los Angeles office.

Major Responsibilities:

• Provide professional, efficient administrative support to CEO, which includes high volume rolling calls, coordination of all meetings and conference calls, calendaring and schedule management, expense reports, etc.
• Demonstrate efficiency and resourcefulness by reviewing, researching, and routing information, issues, and concerns addressed to CEO, and determine and suggest the appropriate course of action, referral or response.
• Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, as well as remote support;
• Screen telephone calls, greet visitors, and respond to general inquiries
• Draft and proof various memos, correspondence, letters, business updates and notes.
• Ability to handle multiple tasks and effectively prioritize.
• Anticipate needs and prepare CEO accordingly including gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes.
• Punctual, regular, and consistent attendance is a must, including availability on evenings and weekends for administrative support as needed.
• Ad hoc projects, personal tasks, and other duties as needed.

Qualifications:

• Minimum 2-4 years of Executive Assistant experience; including supporting a senior executive or C-Suite leader, ideally within the entertainment industry
• Strong interest in the corporate business and operations aspects of the industry.

• Experience working in a very fast-paced environment and juggling multiple competing priorities

• Excellent organizational, written and verbal communication skills required

• Experience working with individuals at all levels and working knowledge of industry names, players and film/television vocabulary necessary

• Must exercise extreme confidentiality and discretion

• Advanced computer skills, including detailed knowledge of Microsoft Office and the Google Suite

Join MACRO in our mission of shaping culture and disrupting Hollywood.

We are committed to breaking down barriers and creating opportunities. We do not practice or tolerate discrimination on the basis of race, color, religion, ethnicity, age, ancestry, ability, sexual orientation, gender expression or identity.

MACRO