Chicago Casting Calls & Acting Auditions

Join our LA-based team as an Office Manager! As the first point of contact for our company, you’ll provide crucial administrative support across the organization. If you thrive in a diverse role and excel at multitasking, this position is perfect for you.

Responsibilities

· Serve visitors by greeting, welcoming, directing and announcing them appropriately

· Answer, screen and forward any incoming phone calls while providing basic information when needed

· Receive and sort daily mail/deliveries/couriers

· Liaising with the building’s property manager on any building issues

· Perform other clerical duties such as filing, scanning, collating, etc.

· Ensuring that meeting rooms and pod are presentable and tidy at all times

· Schedule package pickups and deliveries

· Address inquiries from customers, suppliers, and staff

· Track equipment decommissioning and direct engineering staff

· Troubleshoot logistical and shipping issues

· Update stock management for received equipment

· Office Environment

· Organise weekly lunches

· Place orders for office supplies, stationery, snacks, refreshments, and equipment

· Maintain office condition and arrange for repairs

· Record office expenses and submit receipts

If you’re ready to be a vital part of our team and contribute to the success of our dynamic organisation, apply today!

Sohonet is a global leader in connectivity and data management services, exclusively serving the media and entertainment industry. Our mission is to empower creatives to collaborate on content worldwide. We operate the largest and most established private high-performance network for the media industry, connecting leading studios, production, and post-production facilities worldwide.

Sohonet Inc.

We are a leading global entertainment company that creates engaging content across various platforms, including television, movies, digital media, live events, and more. We are committed to pushing the boundaries of entertainment and delivering innovative experiences to audiences worldwide.

We seek a creative and motivated VR Assistant to join our dynamic team. If you are excited about the potential of virtual reality to transform entertainment and storytelling, and you want to be part of a team that’s shaping the future of entertainment, we encourage you to apply.

What you will be doing:

• You will be the first point of contact for each pilot user and responsible for ensuring a smooth and enjoyable experience for all employees
• Greet testers and provide information about our VR experience and equipment
• Assist employees with the use of VR equipment as needed

What you will have:

• Tech-savvy: basic familiarity with devices and applications; interest in VR and emerging technologies
• Problem-solving: ability to multitask and diagnose/troubleshoot tech issues
• Outgoing personality: must enjoy meeting and interacting with new people for hours at a time

What you will get:

• Market competitive compensation
• Medical, Dental, and Vision insurance
• Weekdays schedule no nights and weekends
• Supportive management invested in your success

Randstad USA

Our client, a leader in media & entertainment, is actively looking for an Administrative Assistant to join their team onsite in Los Angeles, CA!

*** This role begins as a 12-month contract, paid weekly with the opportunity to extend/convert. Candidates must be able to come onsite to Universal City, California***

Responsibilities

• Manage executive calendar while coordinating with internal and external parties
• Rolling and screening calls
• Coordinate travel and submit expense reports
• Copying, filing, and maintaining/ordering office supplies
• Support the onboarding logistics of new hires
• Interact and maintain relationships with members of other business units and third parties
• Assist the team on various projects, presentations, and analyses as needed

Desired Skills And Experience

• Bachelor’s Degree highly preferred
• 5+ Years Strong telephone etiquette, communications and organizational skills
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote
• Must be willing to work On-site in Universal City
• Ability to remain organized, multi-task, and prioritize work assignments

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Motion Recruitment

We are in search of an accomplished and detail-oriented professional to fill the role of Second Executive Assistant within our esteemed private family office. This dynamic position involves meticulously orchestrating day to day responsibilities from complex calendaring to navigating communication between the family office. You’ll be tasked with overseeing each day that is runs smoothly and handling complex travel arrangements while upholding the highest standards of discretion and professionalism. The successful candidate will be joining a distinguished team dedicated to delivering exceptional support to our principal and family members.

We are seeking an adaptable, highly organized, and service-oriented individual with a proven history of effectively navigating the intricacies of working in a high-impact entrepreneurial environment. You’re humble, hands-on, have a great sense of humor, scrappy, a problem-solver, and truly happy to wear a variety of hats. Your expertise will be pivotal in ensuring seamless travel experiences and working in a private office. You’ll also need to be flexible to take on personal tasks, from running errands, handling shipping and deliveries, as well as helping with whatever is needed in a highly elevated but humble and casual environment. You’ll coordinate multiple itineraries across private and luxury travel requirements with a focus on maintaining flexibility, a positive attitude, and the ability to navigate needs as they change on the day to day. You’ll need experience as an Executive/Personal Assistant as this role is for someone who is wanting the next step but understands how to provide support to UHNW or celebrity clients. Private jet travel, bespoke accommodations, VIP concierge bookings, and experience working with high level security teams and overall being in a UHNW or celebrity household is required.

Responsibilities:

• Effortlessly collaborate with our esteemed travel management partners to seamlessly coordinate and manage intricate travel itineraries. This includes both domestic and international arrangements, requiring an ability to swiftly adapt to ever-changing schedules and preferences.
• Liaise closely with the Travel Planning Director to facilitate private jet travel, catering to unique requirements and ensuring an impeccable travel experience.
• Work alongside the Security Director to align travel schedules with security protocols, ensuring the safety and confidentiality of all travel plans.
• Demonstrate exceptional mastery in calendar management, ensuring a harmonious integration of travel plans with other engagements.
• Maintain the utmost discretion and confidentiality when handling sensitive information, documents, and correspondence.
• Uphold a consistent line of communication with the business office and purchasing department, meticulously managing travel-related expenses.
• Potentially expand responsibilities to encompass house management as the role evolves within our dynamic environment.

Requirements:

• A minimum of five years’ proven experience in a similar capacity, preferably within a private family office or an environment characterized by exacting standards.
• Adept organizational skills and attention to detail, evident in a track record of flawlessly executed travel arrangements.
• Exceptional communication and interpersonal skills, complemented by the ability to operate within a formal and fast-paced setting.
• Demonstrable expertise in managing intricate travel logistics, including experience with a minimum of 1-2 travel arrangements weekly, each with frequent modifications.
• Thorough familiarity with security protocols and an ability to seamlessly adapt to evolving situations.
• Proficiency in calendar management, international time zone coordination, and oversight of multifaceted projects.

We Offer:

• A competitive compensation package befitting experience and responsibilities. Salary range is DOE at 90-110K base plus OT and Bonus
• Comprehensive PPO benefits (100% paid) and the provision of catered lunches.
• Standard business hours from 9am to 6pm, underscored by a commitment to flexibility when exigencies arise.

Location Requirements:

• Residency within close proximity to West Los Angeles and Santa Monica.
• A minimum of five years’ experience supporting senior-level executives, ideally within a UHNW family office environment.

Career Group

Brilliant Consulting Group (BCG) was established in 2005 as a full service event production, branding & marketing company specializing in the entertainment industry. BCG’s professional expertise is in producing and managing events and integrating brands into entertainment events including global film festivals such as Cannes, Toronto and Sundance. BCG has also produced entertainment industry award season parties, private celebrity functions, corporate events and branded popups.

Job Description:

Executive and Personal Assistant 

• Support Event Managers
• Proficient with Microsoft office and google docs
• Scheduling and coordinating personal and business calendars
• Coordinating travel
• Developing meeting agendas and taking meeting notes to share with colleagues
• Billing, filing, and organization
• Maintain office and equipment and set up remote office needs when on-site
• Social media management of company instagram, Facebook, LinkedIn – lead social media strategy reflecting the business values, recent and past work. Create content in line with overall BCG vibe and theme, outline timing for social media posting.
• Support CEO with personal assistant role as well as business. 
• Create presentations and event recaps 
• Research vendors
• Guest list creation and management
• Assist in creating the run of show to ensure all aspects of the event stay on track, support execution of the event. 
• Support interface with clients, maintain a professional attitude when dealing with clients on a day to day basis. 
• Maintain a strong pro-active work ethic and stamina
• Assist in Managing logistical needs (travel, housing, hotels, flights)

Qualifications

Minimum Experience:

• 2+ years as assistant

Job Type:

• Full-time 

Hourly:

• Starting 30$/ hour

Benefits:

• Paid time off

Other requirements: 

• Valid Driver’s License.
• Willingness to travel (50%)

Brilliant Consulting Group

C-Suite Executive Assistant (Los Angeles, CA)

Winter is coming – wouldn’t you prefer to spend it on the sunny beaches of California?

A top entertainment company based in Los Angeles is looking for a professional and poised career Executive Assistant to provide support to a high-level C-Suite executive at their firm.

This role is fully onsite in Los Angeles, CA, with the option to work a hybrid schedule when the executive is traveling. Perfect for Assistants looking to relocate to lively Los Angeles!

Day to day responsibilities will include:

• Managing a complex, ever-changing calendar
• Maintaining the executive’s inbox; filtering, responding to, and prioritizing emails
• Coordinating domestic and international travel, including private travel
• Processing expense reports
• Providing personal support as needed, including booking personal travel, appointments, etc.

Qualified candidates will have 6+ years of experience supporting a C-Suite executive within entertainment or music. Candidates must know the top names within the industry and be able to maintain the utmost discretion.

Perks include:

• A competitive base salary (up to $170k, DOE)
• Strong benefits package
• The opportunity to interface with industry leaders in the creative world

Please apply today if interested.

Administrative Recruiting Firm

HYBE America is seeking a detail-oriented Bilingual (Korean) Executive Assistant to support an Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, has exceptional organizational and communication skills, and exemplifies the HYBE DNA core values of Passion, Autonomy & Trust.

KEY RESPONSIBILITES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Accompanies the executive during international travel
• Tracks expenses and prepares expense reports as needed
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• Fluent in Korean and English
• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel for extended periods of time
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

HYBE

Executive/Personal Assistant to CEO

JONESWORKS, a full-service marketing, public relations, and brand consultancy agency, is seeking an Executive/Personal Assistant in our New York office to support and report to our Chief of Staff & CEO.

The Executive Assistant/Personal Assistant must be extremely detailed and solution-oriented, have superior communication and organizational skills, as well as a strong desire to learn the business. Ideal candidates will have a dedication to excellence and very strong work ethic, as well as top notch time management skills.

Role & Responsibilities:

• Maintain and manage emails, phones and scheduling for a busy calendar, including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping executives prepared, on time, and on schedule
• Manage all incoming calls in a polite and professional manner, field and roll calls, take thorough messages and direct accordingly
• Coordinate “special projects” and additional responsibilities as needed (i.e. event staffing, photo-shoots, red carpet coverage, etc)
• Perform personal tasks like running errands, making reservations, shopping and other ad hoc requests
• Coordinate all domestic and international travel arrangements, including but not limited to managing reservations, creating detailed trip itineraries with airline travel, ground transportation and hotel accommodations
• Organize, prioritize, and execute all projects from start to finish; manage timelines and ensure deadlines are met across high-priority, cross-functional projects; create and maintain detailed task lists and daily schedules
• Research and prepare background information needed for meetings
• Ability to identify problems early on and address them proactively
• Partner with Chief of Staff to manage employee/client birthdays and anniversaries, agency events, charity days, parties.
• Provide general office management including but not limited to ensuring office is organized and maintained in a professional manner, managing and ordering groceries and offices supplies
• Coordinate conference rooms and provide light catering as needed for meetings

Key Attributes:

• A passion for the entertainment industry – this is an assistant job, but we are an all-hands-on-deck kind of company, and you will be encouraged to contribute to the creative process
• Exceptional interpersonal, managerial, and verbal and written communications skills
• Organized with the ability to work efficiently and effectively while anticipating and addressing Chief of Staff & CEO’s needs
• Professional demeanor and high level of discretion required
• Ability to work strategically and collaboratively across departments
• Commitment and dedication to JONESWORKS success
• Proactive approach with a solution-oriented mindset in all settings

Qualifications:

• 5+ years as an executive and/or personal assistant at a talent agency, public relations firm, management company, or entertainment-adjacent company
• BA or BS in Communications, Marketing, Public Relations, or related field
• Ability to be solution-oriented, remain flexible, proactive, resourceful, and efficient while under pressure
• Strong work ethic, a thick skin and an ability to work in a fast-paced environment, a strong sense of team and willingness to collaborate
• Proficiency in Mac, Microsoft Office programs including Word, Excel, PowerPoint, and Outlook

Benefits:

• Jonesworks offers medical, dental, vision and 401(K), generous Paid Time Off packages, Summer Fridays, Extended PTO for December/January holiday, bonus incentives and other perks!
• Salary: $70k- 100K

***We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.***

JONESWORKS

Come work in the entertainment industry!

Location – Santa Monica, In Person

Contract Length – 2 months

Pay – 25/hour

Duties:

• Receive and screen incoming calls

• Update and maintain calendars

• Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar • Organizing and submitting managers expenses

• Manage and oversee department quarterly budgets including process invoices and set up vendors

Connect artist phone interviews

• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations

• Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork

• Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule

• Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage

• Update Republic media contact lists

• Compiling and oversee guest lists for shows and events

• Pitch regional media for artists on tour if/when instructed to

Skills: – Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management – Ability to interact comfortably and effectively with external partners – Strong administrative, organizational and creative skills – Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential – Ability to work under high pressure and speed – Great social and interpersonal skills – Ability to keep information highly confidential – Must be flexible and able to multi-task – Passion for pop culture and entertainment knowledge is critical – 1-2 years of marketing and/or administrative experience. – Experience supporting more than one senior executive is preferred.

24 Seven Talent

We have an exciting opportunity for a Jr. Clerical Assistant to join our growing DO&CO Family within our New York, JFK unit.

In case you don’t know who we are:

We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, DO & CO offers gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

A day as an Jr. Clerical Assistant:

• Track probationary periods of new hires and follow up with Managers on status as needed.
• Communicate with employees, and other individuals to answer questions, disseminate or explain information.
• Assist staff with attendance, payroll, benefits, and general inquiries while working towards resolving any differences with HR and Payroll. Review and adjust employees and temps’ punches for department.
• Keep track of trialing employees’ hours, informing Recruitment of trial progress.
• Monitor employee breaks and report related issues to line managers.
• Provide general support for guests during site visits and audits.
• Liaison between employees, Chefs, HR, and Payroll. Schedule repair of kitchen equipment and machinery as needed. Maintain inventory supplies needed for department.
• Assist in food tasting meeting and submit food tasting reports and photos as needed. Assist in processing and preparing documents, such as expense reports.
• Prepare meeting agendas, attend meetings, and record minutes.
• Distribute incoming mail correspondences for Dept.
• Maintain production staff contact list. Data entry of production staff and Temp staff schedule in payroll system.
• Maintain filling system for all kitchen paperwork, forms, training, and refresher training documents.
• Assisting in arranging staff travel incl. flight, hotel, rental car bookings. Perform other related activities and tasks as assigned by the management.
• Comply with all food safety and hygiene regulations as stated in the food safety management system handbook.
• Report problems with the food safety management system to their manager and FS/QA team.
• Maintain Knife Room organization and check adherence with Sharps policy, Police employees on conformance with the policy.

Who you are:

• Ability to work independently and in a fast-paced, challenging environment.
• Outstanding communication and customer service skills.
• High organizational skills and the ability to prioritize tasks.
• Ability to multi-task and work well in a fast-paced environment.
• Hands-on approach.
• Flexibility to work different shifts, weekends & Holidays as needed.
• Excellent planning and coordination skills.
• Strong communication skills.
• College degree preferred.
• 1-2 years of experience in related administration field.
• Excellent computer skills (Microsoft Outlook, PowerPoint, Word, and Excel)

What we offer:

• Health Care + 401K. Full-time employees are eligible for full benefits; Medical, Dental & Vision.
• A wonderful workplace to call home, events, and fun colleagues.
• A business where you can have a real impact, we’re not afraid of new ideas!
• Genuine career development opportunities, both nationally and internationally.
• The opportunity to work with and represent one of the most innovative players in the luxury global gourmet entertainment market.

Diversity & Inclusion statement

We want everyone to feel welcome, respected and we are committed to providing the best space, experience, and workplace for our teams – no matter what race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status and all the other fascinating characteristics that make us different and makes you. That’s what makes our team so special.

DO & CO AG