Job Description – Events Coordinator
Based: Miami, FL (Hybrid Position: 2 day WFH after probation period)
Salary range: $50,000 – $60,000
Reports to: CEO
We are seeking a highly organized and responsible Event Coordinator to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships. The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly
You will thrive in this position if you have a friendly, outgoing personality, are self-motivated, organized and a self-starter and enjoy a challenge and a fast-paced environment!
Key Responsibilities:
- Planning event details and aspects, including all logistics, promotion, seating, dining and guests
- Maintaining relationships with venue barters, hotels, catering companies, etc
- Overseeing travel details for the CAA staff attending (hotel reservations, flight itineraries, ground transportation, etc)
- Ensure CAA materials have been sent out to venue (books, CAA promotional materials)
- Ensure attendee tags are printed in time and all the titles fit the tag size
- Attending the events and ensuring success / Ability to travel up to 20 times a year
- Establishing and maintaining relationships with vendors, venues and sponsors
- Ensuring that all sponsors deliverables have been carried out
- Remaining under budget with all costs; always keeps costs in mind when planning
- Managing events and addressing potential problems that may arise before and during the event
- Ability to manage multiple events that may happen within a close date range
- Planning for potential scenarios that could impact the integrity of the event
- Oversees promotion of events through work with our Digital Marketer and eblast promotion, LinkedIn and Eventbrite promotion and other avenues to create visibility and attract attendees
- Maintaining a working knowledge of the complex needs of a wide variety of events
- Works along sales team on launch conference RSVPs to ensure good attendance and sponsors deliverables
-Pulls lists of invitees for teams
– Invites CAA clients and contracts (over the phone and email) to CAA events, reaching
goals set
-Strives to obtain purchased tickets through LinkedIn, Eventbrite and e-blast
-Oversee sponsors relationships if needed, particularly regarding the set up of
engagement tables and banners
- Office admin tasks:
– Manage inventory of office supplies
- Office logistics/shipment:
– Coordinate delivery of freight, building and printer to Miami office
– Coordinate delivery of advertiser copies for clients with printer
– Coordinate delivery of conference copies to the venue
– Coordinate delivery of banners/marketing materials to venue and back to office
– Coordinate print dates with publisher
– Coordinate shipping of publication to current partners
Desired Skills and Experience:
- Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job – both internal staff and external contacts. Vendors and venues must be established, sponsor’s deliverables must be carried out, and internal staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests and sponsors can expect.
- Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
- Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
- Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.
What Are the Benefits?
- Extensive Training
- Healthcare, dental and vision
- 401 K Plan + matching
- Employee referral bonus
- Competitive holiday and PTO with roll over
- Summer early Fridays
- Mentorship program and ongoing training platforms
- Paid Parental Leave
- Volunteerism Leave
About us:
Check us out!
Website: www.capitalanalyticsassociates.com
Twitter: @capitalanalytic
Facebook: /capitalanalyticsassociates
LinkedIn: /company/capital-analytics-associates/
Capital Analytics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Capital Analytics
Related jobs:
CDL-A Tour Driver for Experiential Marketing Event Tour
A national experiential marketing tour is seeking an experienced and dependable CDL-A driver to join the team. This exciting opportunity runs from late May through December and includes travel to major NASCAR races and other high-profile events across the country. If you’re passionate about logistics, events, and road life, this is the perfect role for you.
Job Responsibilities
-
Safely operate a 53’ tractor-trailer and transport branded assets
-
Assist with event setup, strike, and day-to-day production needs
-
Support the tour manager to ensure flawless event execution
-
Comply with DOT and FMCSA HOS regulations
-
Maintain and clean the vehicle and all transported assets
-
Handle physical duties including lifting up to 75 lbs, building flooring, truss, and climbing ladders
Requirements
-
CDL-A license with a clean driving record
-
Ability to work independently while on the road
-
Must be able to commit to the full tour duration (May 21 – late December)
-
Strong communication, time management, and logistical skills
-
Must be comfortable performing both driving and setup duties
Compensation
-
$2,000 per week
-
Daily food per diem (GSA rates)
-
Hotel stays covered (all travel points go to the driver)
-
1099 contractor position
Crew Call for Faith-Based Feature Film ‘Beautifully Bruised’
Job Description
A powerful faith-based feature film is now hiring passionate crew members for Beautifully Bruised, a redemptive drama filming in the Richmond/Houston area. The film tells the courageous story of a single mother raising a child on the autism spectrum while overcoming abuse, trauma, and hardship. Anchored by themes of faith, strength, and purpose, this production aims to inspire audiences through a story of survival and spiritual resilience.
This is a meaningful opportunity for creatives who want to work on a mission-driven project that offers both storytelling impact and industry experience.
Job Responsibilities
- Contribute to the development and execution of a feature film in key crew roles
- Collaborate with the director and production team to bring a powerful story to life
- Maintain professionalism, creativity, and purpose-driven focus on set
Open Positions Include:
- Assistant Writer
- Director
- Assistant Producer
- Cinematographer
- Wardrobe
- Makeup Artist
- Sound Manager
- Assistant Marketing & Promotions
Requirements
- Prior experience in chosen crew role is preferred
- Must be reliable, creative, and committed to the production schedule
- Passion for storytelling with purpose and heart
- Must be based in or able to work in the Richmond/Houston area
Compensation
- Unpaid (Deferred pay and on-screen credit provided)
- Meaningful credit and experience on a full-length feature film
- Opportunity to work on an inspiring project with impact
Hiring Warehouse Associate and Office Clerk for Film Equipment Rental Company
Job Description
A well-established film equipment rental house is hiring for two key positions to support its camera, grip, and lighting rental operations. The company is seeking a part-time Warehouse Associate and a full-time Office Clerk to assist with daily logistics, client service, and gear management. This is a great opportunity to join a respected company serving the entertainment and production industry for over 30 years. Applicants should be passionate about film production equipment, customer service, and teamwork.
Job Responsibilities
Warehouse Associate:
- Inspect, test, and maintain grip and lighting gear
- Check orders for accuracy and working condition of equipment
- Load/unload trucks and maintain organization in the warehouse
- Perform preventative maintenance and minor/mid-level repairs
- Safely operate company vehicles (CDL with air brake endorsement preferred)
Office Clerk:
- Answer and route incoming calls professionally
- Greet and assist clients with equipment needs
- Maintain and update rental records and paperwork
- Use office equipment and rental software competently
- Support general administrative duties and assist team as needed
Requirements
- Warehouse: Knowledge of grip/lighting gear and mechanical aptitude
- Valid driver’s license required; CDL preferred or willingness to obtain
- Must have reliable transportation
- Office Clerk: Strong communication and customer service skills
- Familiarity with office procedures, software, and etiquette
- Friendly, organized, and detail-oriented work style
Compensation
- Paid positions
- Warehouse: Part-time
- Office Clerk: Full-time, Monday–Friday, 8:30 AM to 5:30 PM
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities