Executive Personal Assistant

If you are an experienced and professional personal assistant that is looking to be a part of a company that sits in a category all its own, then this is your next great career opportunity!

Help manage the day-to-day activities and house operations of a high-profile family where every day is different, and trust and discretion are truly valued!

Govig – Your #1 full-service recruiting firm and your access to the best opportunities available has been exclusively retained by a top company in the entertainment industry to identify their PERSONAL EXECUTIVE ASSISTANT to the Owner/Executive Chairman.

Who they are.

Our client is the oldest and largest privately owned and operated company in the industry, with locations across the southwest. They are a renowned leader in quality, innovation, presentation and guest satisfaction. Along with their own program to support the not-for-profit sector, they have given back to the community by partnering with multiple non-profit organizations nationwide.

About the Position.

The Personal Executive Assistant will provide administrative and personal support to the owner/executive chairman. Responsibilities will include but are not limited to:

• Provides advanced personal and administrative support including answering phones, taking detailed messages, copying, scheduling, dictation and transcription, filing, faxing, emailing, ghost-writing correspondence as required, ordering supplies, processing invoices, mail opening and sorting, and coordinating business travel.
• Manages personal properties to include scheduling home maintenance/repairs, liaison with house staff, taxes, etc.
• Provides personal support including retrieves messages and faxes to home daily, party planning and coordinating vendors, running errands, researching, planning and assisting family and friends.
• Manages calendar to coordinate personal schedule and company meetings and events/appearances.
• Coordinates, plans and books all travel (including family/guests traveling together). Manages timeshares.
• Maintains and reconciles travel point accounts including hotels, airlines, and credit cards.
• Keeps executive leadership apprised of personal travel. Ensures owner/executive chairman is on time and prepared for company meetings and events/appearances.
• Maintain personal vehicles to include insurance, registration, etc.
• Maintains personal family donations including charitable and gifting.
• Manages gifts, message for personal and family contacts’ birthdays, special occasions, etc.
• Prepares meeting agendas and minutes.
• Coordinate personal accounting with outside firm.
• Review, sort, handle personal mail.
• Maintains database of all personal contacts.

What you need. To be successful in this role, the Personal Executive Assistant will have:

• High School diploma/GED and 15+ years of experience as a high-level personal executive assistant. Some college preferred.
• Dog lover
• Exceptional guest service skills a must.
• Diplomacy with other managers, peers and coworkers.
• Microsoft Excel, Word, Outlook, internet research. Access, PowerPoint, ACT! Database and Publisher preferred.
• Excellent written and verbal English communication skills.
• Able to work independently and/or cohesively with a team.
• Organized and detail oriented.
• Able to multi-task with efficient time management.
• Sets high standards for self while maintaining company standards, policies, and procedures
• Communicates effectively in writing and verbally to all levels of the organization and personal contacts.
• Maintains a professional attitude and demeanor. Demonstrates unimpeachable integrity and accountability. Communicates professionally in all circumstances.
• Maintains a professional working environment while setting a positive and professional example.

Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

Govig & Associates