Events Coordinator

Job Description: Job Summary
Oversee all aspects of event planning and management; after discussing the Product and budget with customers, you will organize all the details, including booking the venue, planning food service, entertainment, decorations, transportation, and staffing for the day of the event. You will be expected to supervise each phase of the plan during the event to ensure it runs smoothly and to close out all vendor invoices once the event is over.

What You Will Be Doing:
Meets with prospective and actual clients regarding all aspects of the Client Conference Center. Provides packets of information as needed.
Checks availability and schedules room utilization as appropriate to reflect set up, event and post-event cleanup.
Prepares contracts and reviews fees and other requirements with clients.
Coordinates with clients and collects deposits, insurance certificates, health and/or alcohol permits, signed contracts and payment for charges incurred.
Meets with clients and conducts pre-event and post-event inspections.
Assesses any additional costs (cleaning, photocopying, etc.), invoices the client, and maintains payments.
Coordinates with the Information Technology Department to schedule technical staff to meet customers special needs when necessary.
Coordinates with the Director of Maintenance and Operations regarding facility needs and personnel for general maintenance and booked events. The Conference Center Managers role is to insure a clean, safe and well-organized facility.
Oversees all required facilities, room set up, equipment and technical support. This includes directing staff and services, assisting guests and ensuring the event runs smoothly. Helps with set up, supervises decoration to ensure compliance with Center policies, and processes orders.
Meets with caterers and vendors to review facility requirements, completes all training, and gather required documents prior to facility use.
The essential functions listed represent the major duties of this role, additional duties may be assigned.

Required:
3+ years related work experience
Prior experience as an Event Coordinator
Experience in filing, records, data management and invoicing.
Conformity to the highest standards of personal integrity and ethical behavior.
Exceptional customer service abilities.

Education: HS Diploma

What We Would Prefer You Have:
Certified Meeting Professional
Experience working with EMS (Event Management System)
Cater Trax software experience
BA/BS degree

Interview Type: ONSITE
This position requires the worker to be onsite not remote.
** Occasional nights and weekends required**
Comments for Suppliers: Interview Type: ONSITE
This position requires the worker to be onsite not remote.
** Occasional nights and weekends required **
Integrated Resources, Inc ( IRI )