Project Coordinator

Job Description:

Responsibilities:

• Support Exploratory Biopharmaceutics and leadership team, and Drug Product Development organization.
• Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks; work closely with Drug Product Development function to support organization administration & operations.
• Manage calendars, schedule meetings, conferences, and events, makes domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off- boards employees.
• Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate and organize high level department meetings, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site.
• Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools.
• Draft and send out communications to department; strong professional writing skills.
• Strong organizational skills, pay close attention to detail and follow-up, and properly balance priorities and resources.
• Coordinates across other operational and administrative staff in the organization.
• Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
• Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
• Anticipate key issues and implement action plans based on changing priorities and commitments.
• Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
• Maintains professional and technical knowledge by remaining current with company continuous learning modules.
• High proficiency with MS Office Suite, Sharepoint and strong learning agility to keep up with tools.
• Will require occasional travel to other company sites in NJ (SW, PP, Lville)–less than 10%.

Qualifications and Experience:

• Require associate degree; BS highly preferred; educational experience may be substituted for appropriate and relevant experience.
• At least 4 years administrative or comparable experience.
• Prior Executive Associate or Project Coordinator.

Cynet Systems