US Job Description
Firm Information
Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.
Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.
Position Summary
The role is primarily responsible for the day-to-day management of the work-in- progress (WIP) and AR balances for designated practice groups covering the firm’s US offices. This is a proactive role, supporting and working alongside the other Revenue Coordinators in seeking to achieve and maintain an optimum revenue cycle and act as a pivotal revenue team point of contact for partners and other fee earners within those designated practice groups.
The job specification may evolve according to the needs of the Finance Team/Firm.
Essential Functions
Take ownership of revenue cycle (WIP & AR management) for designated Practice Group(s).
Take responsibility and ownership for active management of accounts including administration, analysis and service delivery coordination. Actively work to reduce administrative burdens for partners and executive assistants.
Meet with Partners regularly to proactively evaluate WIP & AR status and anticipated/expected billing and collection activity for the month. Recommend inventory that needs to be written-down/off.
Reporting/analyzing client and practice group turns (lock up cycles), realization, write downs and client processes.
Taking responsibility of the year end forecasting / target process for the respective practice groups within the firm
Liaise with Executive Assistants, Billers & Collectors to facilitate the revenue process including quality control, process documentation and workload balancing.
Monitor collections and coordinate with Collections team re: AR Management.
Provide detail information to assist with short term (monthly) forecasting in billing and collections areas.
Ensure Practice Group achieves monthly, quarterly and annual billing and collections budget
Proactively monitor ebilling and address issues. Work with collections, billing, e-billing team and client to effectively resolve issues.
Ensure all requests from client and/or partner is actioned appropriately and promptly.
Build relationships with large US clients for CRL’s in assigned practice group.
Other duties relate to accounts as assigned by the Assistant Director – Key Inventory & Revenue Control .
Requirements
Education: Bachelor’s Degree in Accounting or Finance required.
Experience: Four years in comparable responsible accounting position required. Experience with billing/collections accounting systems preferred. Experience in a law firm or other service environment a plus.
Skills: Excellent PC skills, including MS Office Suite (Word, advanced Excel, and PowerPoint) and experience with an accounting/billing system (3E an advantage). Possess a general knowledge of accounting theories and practices. Ability to prioritize multiple tasks and work in a deadline-driven environment. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Good decision maker and proven ability to manage time, people outside direct control, and resources in order to meet deadlines. Demonstrated ability to manage projects and handle multiple competing priorities. Ability to take initiative in handling projects and anticipating what needs to be done. Able to solve problems quickly, effectively, and diplomatically. Flexibility and ability to adapt to constantly changing priorities.
Other
Supervisory Responsibilities: None.
Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.
Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.
Typical Mental Demands: Able to deal with stress associated with fast-paced work environment. Multiple priorities/tasks. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels and in other departments.
Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.
Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.
Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.
Qualified candidates only. No search firms.
Reed Smith LLP
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