Sharesale
Log InSign Up
HomeOffice Coordinator

Office Coordinator

$$$

Office Coordinator position

Essential Functions: Reporting to the VP of Operations

Office Management

·      Provide outstanding customer service for visitors and all employees

·      Oversee and manage all expenditures and invoicing as well as partnering with the finance team for additional requests (along with all related processes and documentation management)

·      Plan and organize office events and actively drive the center of culture in accordance with our core values and guiding principles

·      Maintain and organize inventory, order supplies, and hardware

·      Acquire snacks and other supplies for the office on a regular basis

·      Coordinate office events such as lunches, visitor meetings, get-togethers, awards, etc. as directed

·      Active member of social and health and safety committee

·      Maintain a professional work environment in alignment with KPI Digital culture

Support to Management Team

·      Provide outstanding levels of administrative support to the management team

·      Proceeds with all administrative tasks and support for the VP of Operations, HR Director, and Management Team

·      Assist in the management of travel requests and expenditures which include (flights, hotels, rental cars, meals, and entertainment expenses) and tracking

·      Organizes meetings with Management and assists as needed

·      Prepares presentations, agendas, and/or projects for Management as required

·      Assists other departments and colleagues upon request

Employee Support

·      Responsible for new employee’s desk set up, orientation, and ordering of business cards

·      Support in managing and responding to employees’ requests regarding benefits

You will be required to be present in the office in order to manage all your duties.

Minimum Education/Skills:

Minimum 3 years of experience in an administrative or customer service-related position.

·      Bilingual (English and French)

·      Dynamic, pro-active, good communication and customer service oriented

·      Good learning, superior organizational and time management skills

·      Energetic, hard-working, great attitude, sense of urgency, team player, able to multi-task

·      Reliable, resilient, dedicated, and willing to learn

·      Professional, courteous, and cooperative

·      Strong ability to prioritize, organize, problem-solve, and meet deadlines and goals

·      Prior experience in an Administrative, Receptionist or Customer Service-related role supporting technical and management-level employees preferred

·      Proven experience serving in executive admin function highly desired.

·      Previous experience planning events and managing calendars, appointments, and meeting rooms

·      Excellent proficiency in MS Office and MS Excel is required

Benefits 

·      The opportunity to join and grow an ever-expanding professional network of high-profile clients and reputable colleagues.

·      Competitive merit-based compensation

·      If you plan to go to the office, free use of the gym within the building, a full kitchen with snacks, treats, espresso, etc.

·      Free Parking available on the premises

·      Casual work environment

·      Great vacation and personal days package 

·      Group insurance benefits

This is a hybrid position and all candidates must live in the greater Montreal area.

Poste de coordonnateur de bureau

Fonctions essentielles : Relève du vice-président, Opérations

Gestion de bureau

·      Offrir un service à la clientèle exceptionnel aux visiteurs et à tous les employés

·      Superviser et gérer toutes les dépenses et la facturation, et collaborer avec l’équipe    financière pour les demandes supplémentaires (ainsi que tous les processus et la gestion de la documentation connexes)

·      Planifier et organiser des événements au bureau et promouvoir activement le centre de la culture conformément à nos valeurs fondamentales et à nos principes directeurs

·      Tenir à jour et organiser les stocks, commander les fournitures et le matériel

·      Acheter régulièrement des collations et d’autres fournitures pour le bureau

·      Coordonner les activités du bureau comme les déjeuners, les réunions avec les visiteurs, les rencontres, les prix, etc., selon les directives

·      Membre actif du comité social et du comité de santé et de sécurité

·      Maintenir un environnement de travail professionnel conforme à la culture numérique des IRC

Soutien à l’équipe de gestion

·      Fournir un soutien administratif exceptionnel à l’équipe de direction

·      Effectuer toutes les tâches administratives et apporter son soutien au vice-président, Opérations au directeur des RH et à l’équipe de direction

·      Participer à la gestion des demandes de voyage et des dépenses (vols, hôtels, location de voitures, repas et frais de représentation) et au suivi

·      Organiser des réunions avec la direction et aider au besoin

·      Préparer des présentations, des ordres du jour et/ou des projets pour la direction, au besoin

·      Aide d’autres services et collègues sur demande

Soutien aux employés

·      Responsable de l’installation, de l’orientation et de la commande des cartes professionnelles des nouveaux employés

·      Participer à la gestion des demandes d’avantages sociaux des employés et y répondre

Vous devrez être présent au bureau afin de gérer toutes vos tâches.

Études et compétences minimales :

Au moins trois ans d’expérience dans un poste administratif ou lié au service à la clientèle.

·      Bilingue (anglais et français)

·      Dynamisme, proactivité, bonne communication et souci du service à la clientèle

·      Bonnes compétences en matière d’apprentissage, d’organisation et de gestion du temps

·      Énergique, travailleur, attitude exemplaire, sens de l’urgence, esprit d’équipe, capacité à effectuer plusieurs tâches en même temps

·      Fiabilité, résilience, dévouement et volonté d’apprendre

·      Professionnalisme, courtoisie et coopération

·      Solide capacité à établir des priorités, à organiser, à résoudre des problèmes et à respecter les délais et les objectifs

·      Expérience préalable à un poste administratif, de réceptionniste ou de service à la clientèle, à l’appui d’employés techniques et de direction souhaitée

·      Expérience avérée au sein d’une fonction administrative de direction hautement souhaitée.

·      Expérience préalable de la planification d’événements et de la gestion de calendriers, de rendez-vous  et de salles de réunion

·      Excellente maîtrise de MS Office et de MS Excel

Avantages

·      L’occasion de rejoindre et de développer un réseau professionnel en constante expansion de clients de premier plan et de collègues réputés.

·      Une rémunération au mérite concurrentielle et des primes qui récompensent rapidement les membres passionnés et motivés de l’équipe.

·      Si vous prévoyez vous rendre au bureau, utilisez gratuitement le gymnase de l’immeuble, une cuisine complète avec collations, friandises, expresso, etc.

·      Accès facile au stationnement gratuit

·      Milieu de travail décontracté

 

KPI Digital Solutions

Related jobs:

$$
Job Type:
Extra
Skills:
Acting

Background Role for Black Youth (Ages 8-16) with Prop

Job Description
Looking for Black youth between the ages of 8 and 16 to portray characters carrying suitcases or hand luggage as props. This role adds authenticity to scenes by featuring young actors in realistic, everyday situations. Candidates must be able to bring their own prop and be prepared to engage in a professional film environment.

Job Responsibilities

  • Portray characters carrying suitcases or hand luggage as props

  • Follow direction to maintain consistency and realism

  • Arrive prepared with the required prop and in appropriate attire

  • Collaborate with the production team to support the scene

Requirements

  • Black youth aged 8 to 16 years

  • Must have Canadian residency or a valid work visa

  • Ability to provide own suitcase or hand luggage prop

  • Professional attitude and punctuality

Compensation

  • $23 per hour

$$

Job Description
Seair Seaplanes is looking for outgoing, camera-friendly individuals to participate in a lifestyle photo shoot capturing the passenger journey and scenic beauty of their seaplane services. The shoot will highlight check-in, boarding, and seating experiences, all while staying grounded—no flying required unless noted.

Job Responsibilities

  • Pose for still photography acting as a seaplane passenger

  • Participate in lifestyle scenes such as check-in, walking the dock, and sitting inside the aircraft

  • Convey natural, relaxed expressions for promotional content

  • Support visual storytelling for web, print, and digital marketing

Requirements

  • All ages, ethnicities, and body types welcome

  • Must be available in Downtown Vancouver (Coal Harbour) on June 14

  • Friendly personality, comfortable in front of a camera

  • Individuals, couples, and families encouraged to apply

Compensation

  • Flight vouchers valued at $300–$400

  • Usage: Social media, website, print, and digital marketing

Job Description
The creative team behind the time-travel short PEGASUS is seeking passionate collaborators for a retro-themed pilot filming this fall in South Carolina. This is a non-paid, portfolio-building opportunity to join a studio-pitchable sci-fi production rooted in 1980s nostalgia. Ideal for creatives looking to gain on-set experience while helping bring a unique vision to life.

Job Responsibilities

Sound Mixer

  • Record high-quality audio during on-location shoots

  • Monitor sound levels and troubleshoot technical issues

  • Prior on-set experience preferred

Wardrobe Designer

  • Style cast members in authentic 1988 fashion

  • Source, adapt, or create retro garments to fit character profiles

  • Coordinate with director and art department for visual continuity

Requirements

  • Based in or able to work in South Carolina

  • Open to all experience levels, though experience is a plus

  • Must be collaborative, creative, and reliable

  • Enthusiasm for sci-fi storytelling and 1980s aesthetic preferred

Compensation

  • Unpaid (passion project)

  • Studio pitch exposure

  • Great for résumé and reel building

Job Type:
Actor
Skills:
Acting

Teen Boy Actor (13 – 16) – Feature Film Open Call

Job Description
A new feature film is searching Canada-wide for a charismatic white male teen, playing age 13–16. No previous acting experience is required—directors want natural talent and a genuine on-screen presence. Parents or legal guardians must handle submissions, which will help shape a coming-of-age story set for nationwide release.

Job Responsibilities

  • Portray a relatable teen character in dramatic and lighthearted scenes

  • Attend auditions, rehearsals, and on-set shoots as scheduled

  • Take direction from the creative team to achieve authentic performances

  • Maintain a positive attitude and strong work ethic on long production days

Requirements

  • Male, white, 13–16 years old (playing age)

  • Resident of Canada (all provinces eligible)

  • Available for shoots later this year (exact dates TBA)

  • Acting résumé or reel welcome but not mandatory

Compensation

  • Professional, industry-standard pay (details provided upon selection)

  • Travel and accommodation covered if shooting outside home province

  • Screen credit and opportunity to launch an on-camera career

Job Description
A high-energy indie short film in the psycho thriller genre is seeking talented and passionate crew members for a production featuring high-profile leads. The shoot will take place in Atlanta, GA, and is open to local applicants only. If you’re ready to contribute your skills to a dark, gripping story with a powerful cast, this is your chance to be part of something cinematic and intense.

Positions Needed
• Director of Photography (own gear a major plus – women strongly encouraged to apply)

• Production Designer

• Costume Designer

• First Assistant Director

• Sound Mixer

• Set Production Assistants

Requirements
• Must be available for the full shoot: June 30 – July 3

• Local to Atlanta, GA

• Prior film set experience preferred for all roles

• Able to collaborate in a fast-paced, professional production environment

Compensation
• Paid (rate to be discussed upon application)

Job Type:
Actor
Skills:
Acting

Casting Families and Individuals for Paid Lifestyle Video Project

Job Description
A cinematic lifestyle campaign is casting non-union talent for a series of short video vignettes centered on a sustainable village initiative. Filming will take place in Vancouver, North Van, and Tsawwassen, with potential reshoots scheduled. This project will showcase authentic, emotionally resonant stories that reflect real people and communities. Local talent only.

Job Responsibilities

  • Appear in short, scripted lifestyle videos for a sustainability campaign

  • Engage naturally with co-performers, including children and pets if applicable

  • Follow creative direction while maintaining a relaxed and authentic presence on camera

  • Be available for potential reshoot dates

Requirements

  • Local to Vancouver area (must be able to self-report)

  • Comfortable being filmed for web, social, and digital distribution

  • Casting the following roles:

    Firefighter Family

    • Male firefighter (30s–40s): warm and grounded

    • Female partner (30s–40s): kind and calm

    • Daughter (5–9): confident and expressive

    • Son (4–6): curious and energetic

    • Real families encouraged to apply

    Professional Family

    • Female partner 1 (30s–40s): creative and stylish

    • Female partner 2 (30s–40s): grounded and warm

    • Child (5–9, any gender): comfortable on camera

    • Real dog (well-behaved)

    The Creatives

    • Artist (25–35, any gender): expressive and modern

    • Grandparent (60–70, any gender): gentle, warm presence

Compensation

  • $500 per day + 15% agent fee

  • Usage: Web, social, digital (campaign only – not in perpetuity)

  • Paid reshoot dates if applicable

$$$
Job Type:
Other
Skills:
Acting

Male Barber for Jewelry Commercial

Job Description
A major jewelry brand is casting a real male barber for an upcoming non-union commercial campaign. The production is seeking an experienced professional who feels confident using clippers or a shaver on camera. The selected talent will be filmed grooming another person’s hair in a clean, stylized setting. No acting partner is required for submission. Filming will take place in Vancouver.

Job Responsibilities

  • Perform professional barbering services (shaving/cutting) on camera

  • Maintain focus and precision under production conditions

  • Collaborate with the creative team to deliver clean, visually appealing work

  • Be available for a scheduled wardrobe fitting and shoot day

Requirements

  • Male, aged 25–60

  • Must be a real, working barber based in the Vancouver area

  • Must be confident with clippers and shaving tools

Compensation

  • Approximate rate: $6,675 CAD

  • Non-union, paid commercial appearance

  • Wardrobe fitting required prior to shoot date

$$
Job Type:
Other
Skills:
Acting

Teen Athletes with Visible Disabilities for Dove Campaign

Job Description
A powerful new Dove campaign is seeking female teen athletes with visible disabilities to authentically represent real stories of strength, confidence, and inclusion in sports. This opportunity is open to non-actors who are passionate about their sport and want to make a difference by challenging traditional beauty and athletic standards.

Job Responsibilities

  • Appear in a nationally featured Dove ad campaign

  • Share your personal story and experience in sports

  • Participate in a one-day on-camera shoot in Ontario

  • Represent inclusive athleticism and inspire other young athletes

Requirements

  • Female-identifying teens residing in Ontario

  • Must have a visible disability

  • Must not be a professional actor, model, reality TV participant, or pageant contestant

  • Must be available on the scheduled shoot date

Compensation

  • Paid commercial campaign opportunity

  • Chance to be featured in an empowering Dove ad with national reach

  • Gain valuable experience and visibility representing diversity in sports

Behind-the-Scenes Photographer – Weekly Content Role

Job Description
A vibrant media production is seeking a dedicated behind-the-scenes photographer to capture weekly content for its ongoing projects. This is a great opportunity for a visual storyteller with a passion for lifestyle, media, and candid documentation. If you’re ready to grow your photography portfolio while collaborating with a creative team, this gig is for you.

Job Responsibilities

  • Capture behind-the-scenes photography during weekly productions

  • Provide high-quality lifestyle and candid shots that reflect the show’s energy and vibe

  • Edit and deliver content within a timely schedule for social and promotional use

  • Work closely with the production team to meet creative direction

  • Maintain consistency in visual style and brand tone

Requirements

  • Must be based in Atlanta, GA

  • Must be available every Wednesday

  • Strong portfolio showcasing lifestyle, portrait, or BTS photography

  • Ability to work discreetly and professionally in live production settings

Compensation

  • Paid opportunity

  • Consistent weekly work with a fast-paced, dynamic team

  • Ideal for emerging or freelance photographers building experience

Job Description
An offbeat short film blending dark comedy and satire is casting for a supporting male role. The Old Man is a two-faced character who starts as a wise, philosophical mentor but quickly devolves into a hypocritical figure obsessed with youth and beauty. This character adds sharp irony and exaggerated humor to the film’s theme of moral collapse.

Job Responsibilities
• Play a dual-natured character who shifts from sage mentor to comically flawed figure

• Deliver a performance that balances gravitas with absurd comedic timing

• Participate in pivotal scenes that offer thematic contrast and comic relief

• Collaborate with the lead cast and director to shape the film’s satirical tone

Requirements
• Male actor, age range 50s–60s

• Strong comedic instincts with the ability to portray ironic transformation

• Experience with character-driven storytelling and satire

• Open to playing exaggerated, unconventional roles

Job Description
Casting is underway for the lead male role in Preying Mantis, a twisted and witty short film that combines elements of dark comedy and psychological suspense. Thomas, the main character, is a socially awkward but sincere young man whose night out takes a wild turn when he’s caught in a life-or-death dilemma involving a seductive woman with a deadly secret.

Job Responsibilities
• Portray Thomas, a character navigating intense emotional and moral conflict

• Deliver a performance that balances humor, awkwardness, and deep vulnerability

• Depict a dynamic character arc from hopeful romantic to existentially conflicted

• Engage in intimate and comedic scenes with sharp timing and authenticity

Requirements
• Male actor in his 20s

• Ability to express nervous energy, desperation, and emotional range

• Strong instincts for dark comedy and awkward realism

• Open to character-driven storytelling that explores taboo or edgy themes

Compensation
• $100/day

Job Description
A non-union independent short film is casting a lead actress for Preying Mantis, a dark comedy thriller. The story follows Thomas, a socially awkward romantic who ends up on a date with the confident and enigmatic Alannah—who shockingly reveals herself as a seductive serial killer. Blending absurd humor and existential dread, the film explores themes of desire, danger, and the chaos of modern relationships.

Job Responsibilities
• Portray Alannah, a femme fatale character with complexity and charisma

• Navigate a tone that blends sharp comedic timing with psychological tension

• Collaborate closely with the director and co-lead in character-driven scenes

• Embody a character that is both metaphorically and literally a predator

Requirements
• Female actor in her 20s

• Ability to convey a mix of mystery, humor, seduction, and menace

• Strong improvisational instincts and confidence with dark comedic material

• Experience or interest in genre-bending storytelling

Compensation
• $100/day

Share this job:

Job overview

Location:
Production type:
Job type:
Ethnicity:
Body type:
Expiration date:
03-28-2023

Job skills

Are you ready to get discovered?

Gain access to thousands of jobs and appear higher in the search results now!