Title: Executive Assistant to CFO & EVP, Strategy and Operations
Company: MACRO www.stayMACRO.com
Location: Hollywood, CA (in office)
The Executive Assistant will support our Chief Financial Officer and the EVP, Strategy & Operations in our Corporate division. Although this role is in a creative organization, the position is best suited for those with experience and/or deep interest and curiosity in the business, finance, and operations of a multimedia entertainment company. The ideal candidate will have previous exposure to the operational functions of an organization (IT, Ops, HR, Finance, Legal, etc.) and a working knowledge of the entertainment industry. As the Executive Assistant, you will be responsible for performing high-level administrative, project management support, and logistical tasks as needed to coordinate the executives’ day seamlessly and effectively.
Responsibilities:
· Provide comprehensive administrative support including managing complex calendars, high volume calls, schedule management, agendas, itineraries, expense reports, projects, research, travel arrangements, reservations, personal duties as needed and ad hoc requests.
· Proactively prioritize daily, weekly, and monthly tasks and organize internal and external meetings.
· Anticipate needs and prepare CFO & EVP, Strategy and Operations, including keeping them well-informed of upcoming commitments and responsibilities, gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes as needed.
· Prepare executives for meetings by providing preparatory information. Research, prioritize, and manage responses to incoming correspondence and requests.
· Ability to edit presentation decks, excel worksheets, and other materials.
· Maintain proper recordkeeping, filing, and organizational systems for all work and relevant documents and agreements (incl. logins and passwords).
· Draft and proof various memos, correspondence, letters, business updates, and notes.
· Ad hoc projects, personal tasks, and other duties as needed.
Qualifications:
· Strong interest in the corporate business, finance, strategy, and/or operations aspects of the entertainment/media industry.
· A minimum of 1-3 years of administrative assistant experience is preferred, ideally supporting senior executives and/or C-suite leaders. Admin experience at a network, studio, production company, or agency within a finance or operations department is a plus.
· Exceptional organization, problem-solving, and time management skills with the ability to juggle multiple, competing, urgent priorities and tight deadlines and work cross-functionally across the ecosystem.
· Ability to create and adapt to processes, meet deadlines, and work with multiple internal and external stakeholders; entrepreneurial by nature and can work on multiple projects at a time.
· Excellent oral/written communication, interpersonal, analytical, and problem-solving skills, and high attention to detail.
· Self-starter; a highly motivated and resourceful team player who is comfortable with ambiguity and has the ability to thrive in fast-paced structured and unstructured environments.
· Strong judgment; able to think and work independently, operate with critical thinking, multi-task, prioritize, and follow through to effectively manage workflow.
· Must exercise extreme confidentiality and discretion with access to private and highly sensitive company information.
· Advanced computer skills, including detailed knowledge and high degree of proficiency of Microsoft Office (Excel & PowerPoint a plus ), Google Suite, Adobe Suite, and other tech/software tools.
MACRO is an award-winning multi-platform media company that represents the voices and perspectives of Black people and people of color. With verticals extending to all aspects of media creation-from film and television development and production to representation, brand marketing, and a venture arm- MACRO presents a new paradigm in the media landscape set to disrupt the way things have always been done. We create and finance film, television, digital content, technologies, and brands which are driven by people of color that encompass universal themes to which all people can relate and connect.
Join MACRO in our mission of shaping culture and disrupting Hollywood.
We are committed to breaking down barriers and creating opportunities. We do not practice or tolerate discrimination on the basis of race, color, religion, ethnicity, age, ancestry, ability, sexual orientation, gender expression, or identity.
MACRO
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