Executive Assistant

Our client in the entertainment industry is seeking and Executive Assistant to join their team in Glendale, California! This position provides administrative support to the President and Managing Director.

• Pay $35-$40 per hour

Responsibilities:

• Act as the primary contact for all incoming communication and ensure interactions are handled in a professional manner.
• Proactively manage President’s complex calendar, coordinate meetings, and plan and execute travel arrangements.
• Ensure daily prioritization of communication, meetings, and action items in a fast paced environment that requires working directly with senior executives, teams and external partners in the Asia and Europe regions.
• Prepare executive level presentations, memos, letters, spreadsheets and other correspondence.
• Provide overall office administration and organizational task support, including screening and routing phone calls, maintaining filing system, preparing expense reports, and processing workflow requirements through SAP.
• Manage all work with the highest degree of confidentiality – exercising discretion, judgment, and diplomacy.
• Display initiative, ingenuity, and constant communication as a consistent means of accomplishing these activities.

Required Qualifications:

• Proven experience working in a global organization and ability to manage calendars, communication, and priorities across multiple time zones
• Minimum seven years of proven administrative experience supporting senior level executives in a corporate environment
• Ability to work autonomously and support an executive with frequent travel to the Asia and Europe regions
• Experience working across multiple geographies
• Positive team player with an enthusiastic attitude and a strong service orientation
• Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
• Ability and eagerness to learn the substance of the work in which the President is involved, in order to be an effective facilitator within the business unit
• Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs
• Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
• Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
• Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands, and change course of action quickly in a fast-paced environment
• Strong relationships across the segment and enterprise that help drive efficiency in managing scheduling issues, problem solving, and creating positive outcomes
• Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook, and SAP; as well as the ability to learn new technologies and applications for MAC, iPhone and iPad.
• Proven experience with Video TeleConferencing (VTC) and Telepresence equipment and applications (WebEx, Bluejeans, Zoom, and Skype for Business)
• Ability to be flexible with work schedule including evening

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.

Solomon Page