If you have an interest in putting on events from start to finish then consider joining Hilton Grand Vacations as a Sr. Specialist, Associate Producer. As a member of the team you will have the outstanding opportunity to provide administrative and production support to the Social Media department through consolidating requests, information, reservations, etc. from business partners, clients, and vendors. This consolidation will allow for a seamless transition into coordinating the events themselves. This role will include ensuring pre- and post-production processes are handled, maintained, and completed successfully.
What will I be doing?
- Partnering with leadership on the creation and management of production schedules.
- Gather asset requests and ensure cross-functional partners’ needs are clear and accounted for prior to all shoots for both domestic and international markets.
- Assist in booking of locations, food services, permits, etc. for all shoots.
- Assist Sr. Manager of Social with on-set production as needed. This includes coordinating flow of shoot, ensuring accuracy with samples and outfits, communicating specifics of each shot to internal creative lead, photographer, assessing and securing backgrounds set designs, and leading freelance support.
- Coordinate shipment of vital items for events and photo shoots.
- Create call sheets in partnership, ensuring all talent and vendors are organized and prepared.
- Partner with new vendors to ensure all new vendor W-8 paperwork is completed prior to photo shoot and talent is setup properly in systems.
- Other duties as assigned to support Hilton Grand Vacations photo shoots.
- Familiarity with all stages of event planning, design, and production of events.
- Ability to successfully run event planning tasks within time limits.
- Coordinate with internal clients to gain insights into specific needs and event requirements.
- Develop event shot list and ensure upload process is timely and accurate.
- Supports comprehensive run-of-show plans, creative needs and timelines for events.
- Serves as day-of photography and videography for external vendors and supports back-of-house show-runner.
- Collaborate closely with external videographers and photographers to ensure shot list is completed.
- Collaborate with clients to ensure proper photographic coverage of sponsorship activations and events.
Required Qualifications:
- Bachelor’s Degree
- 3+years’ experience in special events and production
- Strong verbal and written communication skills
- Highly organized and detail oriented and prioritize multiple task
- Ability to work in a team and assist in the execution of fast-paced special events
- Skilled using MS Office applications
- Ability to adapt well to changing priorities
Preferred Qualifications
- 2+yesars of management and supervisory experience
- Previous Workfront experience is advantageous
- Event planning and project management experience a plus
- Position can be remote for those not local to Orlando. Candidates in Orlando would have hybrid schedule.
Why do Team Members Like Working for us?
We offer an excellent benefit package to our full-time Team Members that include medical, dental and vision insurance, 401K plan, Paid Time Off (PTO) program and extraordinary travel benefits!
- Excellent health care options (medical, dental, and vision that encourage preventative care).
- Outstanding Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation.
- All new Team Members are automatically enrolled in the HGV Retirement Savings Plan.
- Our Go Hilton Team Member Travel Program offers accommodations at deeply discounted rates and 50% off at participating hotel-operated restaurants. Pass the savings on since HGV allows you to share additional discounted room nights.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Hilton Grand Vacations
Related jobs:
Professional Actors – Commercial Shoot in Miami
Job Details:
A production in Miami is seeking professional actors and actresses for a commercial shoot. This high-paying opportunity requires experienced talent who meet the outlined criteria and can deliver a polished performance.
Job Responsibilities:
- Participate in a commercial shoot, following direction from the production team.
- Deliver professional, high-quality performances on set.
- Collaborate with the creative team to ensure the success of the project.
Requirements:
- Valid U.S. work permit (LLC registrations are not accepted).
- Fluency in English.
- Recent professional-quality photos (no swimsuit photos).
- Male actors: 30-40 years old.
- Female actors: 40-55 years old.
Compensation:
- $6,500 flat rate for the project.
Female Models – Commercial Shoot
Job Details:
A production in New York City is seeking two female models for a commercial shoot. This is a paid opportunity requiring participants to work for 6 hours. The exact time of the shoot will be confirmed with the selected models.
Job Responsibilities:
- Appear on set ready to represent the commercial’s brand or product.
- Follow on-set directions from the production and creative team.
- Engage professionally and bring energy and personality to the shoot.
Requirements:
- Female models.
- Must be available for the designated shoot date in New York, NY.
- Reliable, punctual, and comfortable performing in front of a camera.
Compensation:
- $400 for 6 hours of work.
Event Model – T-Pain Automotive Company Event
Job Details:
An Atlanta-based casting opportunity for a female model to represent a T-Pain automotive company event. The selected individual will direct attendees on parking, distribute flyers, and take pictures with guests while wearing provided automotive race attire. This is a high-energy role requiring a friendly and engaging personality.
Job Responsibilities:
- Greet and interact with attendees in a professional and approachable manner.
- Direct attendees on where to park during the event.
- Distribute flyers and provide event-related information.
- Pose for photos with guests, representing the event with confidence and enthusiasm.
Requirements:
- Female, aged 21-35.
- Must wear a medium/large jumpsuit (provided as attire).
- Hair and makeup ready upon arrival.
- Outgoing, personable, and able to engage with a crowd.
- Reliable and punctual with the ability to work for 4 hours.
Compensation:
- $200 flat rate for the event.
Cameraman – Feature Film I Love Boosters (ILB)
Job Details:
CL Casting is seeking an individual to portray a Cameraman in the feature film I Love Boosters (ILB). This is a non-speaking, specialty role requiring a fresh face to the production. Experience operating cameras or working in media is preferred but not mandatory. Filming will take place at OFS Studios in Norcross.
Job Responsibilities:
- Portray a professional cameraman in a realistic and authentic manner.
- Follow on-set directions and collaborate with the production team to deliver an engaging scene.
- Help create a convincing representation of a working cameraman on set.
Requirements:
- Open to all ethnicities, ages 20-50.
- Must be new to this production (fresh face).
- Preferred experience with camera operation or media production (not mandatory).
Compensation:
- $168 for 12 hours of work.
Tailor – Feature Film I Love Boosters (ILB)
Job Details:
CL Casting is seeking an individual to portray a Tailor in the feature film I Love Boosters (ILB). This is a non-speaking, specialty role requiring a fresh face to the production. Experience in tailoring or sewing is preferred but not mandatory. Filming will take place at OFS Studios in Norcross.
Job Responsibilities:
- Portray a professional tailor in a realistic and authentic manner on set.
- Follow on-set directions and work collaboratively with the production team.
- Help create a believable and engaging atmosphere for the scene.
Requirements:
- Open to all ethnicities, ages 20-50.
- Must be new to this production (fresh face).
- Experience in tailoring or sewing is a plus but not mandatory.
Compensation:
- $168 for 12 hours of work.
Seamstress – Feature Film I Love Boosters (ILB)
Job Details:
CL Casting is seeking an individual to portray a Seamstress in the feature film I Love Boosters (ILB). This is a non-speaking, specialty role requiring a fresh face to the production. Preferred experience in sewing or tailoring is a plus but not mandatory. Filming will take place at OFS Studios in Norcross. Applicants must be available for two consecutive shoot days.
Job Responsibilities:
- Portray a seamstress in a professional and realistic manner on set.
- Follow on-set directions to contribute to the authenticity of the scene.
- Be available for both required filming days.
Requirements:
- Open to all ethnicities, ages 20-50.
- Must be new to this production (fresh face).
- Preferred experience as a seamstress or in sewing-related work (helpful but not required).
- Must be available for both scheduled filming days.
Compensation:
- $168 for 12 hours of work per day.
Makeup Artist – Feature Film I Love Boosters (ILB)
Job Details:
CL Casting is seeking an individual to portray a Makeup Artist in the feature film I Love Boosters (ILB). This is a non-speaking, specialty role requiring a fresh face to the production. Preferred experience as a makeup artist is a plus but not mandatory. Filming will take place at OFS Studios in Norcross.
Job Responsibilities:
- Represent a professional makeup artist in a realistic and natural manner on set.
- Contribute to the overall authenticity of the scene by following production direction.
- Maintain professionalism throughout the filming day.
Requirements:
- Open to all ethnicities, ages 20-50.
- Must be new to this production (fresh face).
- Preferred experience as a makeup artist (helpful but not required).
Compensation:
- $168 for 12 hours of work.
Extras with Cars – Feature Film “See You”
Job Details:
CL Casting is seeking two individuals with their own cars to work as extras in the feature film “See You.” Applicants must be fresh faces to the production and meet the car requirements listed below. Filming will take place in Downtown Atlanta, and this is not an overnight shoot.
Job Responsibilities:
- Appear as background talent with your vehicle in a film scene.
- Ensure your car is clean and presentable for the shoot.
- Follow on-set directions from the production team.
Requirements:
- Must be 18 years or older.
- Open to all ethnicities.
- Fresh faces to the movie (applicants who have not previously worked on this production).
- Cars must not be red, white, or black.
- Provide details about your car, including year, color, make, and model, along with photos.
Compensation:
- $112 for 8 hours of work.
- Additional $35 car bump.
Waitstaff – Feature Film “See You”
Job Details:
CL Casting is seeking individuals to portray servers in the feature film “See You.” This is a non-speaking background role, and selected candidates will be picture-picked by the director. No prior experience is required, but it is preferred.
Job Responsibilities:
- Portray waitstaff in a realistic and professional manner for a scene in the movie.
- Follow on-set directions to ensure a seamless and authentic portrayal of the role.
- Collaborate with other extras and the production team to create a polished final scene.
Requirements:
- Must be 18 years or older.
- Open to all ethnicities.
- Fresh faces to the movie (applicants who have not previously worked on this production).
- Experience in serving or similar roles is a plus but not mandatory.
- Must submit a dated selfie along with updated photos.
Compensation:
- $112 for 8 hours of work.
Day Player Stand-Ins – Netflix Limited Series “His & Hers”
Job Details:
Hylton Casting is seeking skilled and experienced day player stand-ins for the Netflix Limited Series “His & Hers” (Fifth Season). Filming will take place in Atlanta, GA, and surrounding areas. This is an exciting opportunity for individuals of all genders, ethnicities, and ages to join a high-profile production.
Job Responsibilities:
- Serve as a stand-in for lead actors during lighting and camera setups.
- Match the height, build, and general appearance of the actors as specified by the production team.
- Maintain professionalism and follow direction to ensure smooth production flow.
- Collaborate with the crew to meet the technical needs of each scene.
Requirements:
- Skilled and experienced in stand-in roles or related work on set.
- Open to all ethnicities, genders, and ages.
- Must be local to Atlanta, GA, or able to work as a local hire.
- Reliable and punctual with the ability to work flexible hours.
Compensation:
- Competitive industry-standard pay. Specific details will be provided upon booking.
Body Double – SAG Commercial
Job Details:
Extra Extra Casting of the South is seeking a Caucasian female body double for a SAG commercial. This role requires availability for three consecutive shoot days. Basketball experience is a plus but not required.
Job Responsibilities:
- Serve as a body double for the lead actor, ensuring seamless continuity on-screen.
- Follow on-set directions to accurately portray the character.
- Collaborate with the production team to meet the specific physical and performance requirements.
Requirements:
- Caucasian female, athletic build.
- Height: 5’9″ to 5’11”.
- Weight: 155 to 165 pounds.
- Shoulder-length to long hair.
- Basketball experience is a bonus but not mandatory.
- Must be available to work all three shoot days.
Compensation:
- SAG commercial rates will apply. Specific payment details will be provided upon booking.
DJ with Equipment – Filming Opportunity
Job Details:
Caballero Casting is seeking a DJ for a production filming in the New Orleans area. Applicants must provide their own DJ equipment and submit photos of themselves and their setup. This is a one-day shoot, offering a great opportunity to showcase your skills and equipment.
Job Responsibilities:
- Perform as a DJ during filming with your own equipment.
- Ensure your setup is functional and ready for use during production.
- Follow on-set directions to align your performance with the production’s needs.
Requirements:
- Must own and bring your own DJ equipment to the set.
- A photo of you with your equipment is required for submission.
- Include the year of your equipment, and if it is from 2016 or earlier, provide additional details.
- Professional demeanor and ability to collaborate with the production team.
Compensation:
- $250 for 12 hours of work.