Events and Marketing Coordinator

Who We Are

Thermo Systems is a $100 million-dollar global, full-service control systems integration partner, providing world-class automation solutions within the District Energy, Life Sciences, Mission Critical, and Power Generation markets. From our growing number of office locations, Thermo Systems designs and deploys automation projects throughout North America and Europe.

Job Summary

The Events and Marketing Coordinator works on various marketing and branding projects to support the Marketing team. This position will create marketing materials and organize events that align with the Thermo Systems brand internally and externally. They maintain brand integrity across all company marketing initiatives and communications through strong written, verbal, and digital communication skills with a background in graphic design. They will oversee all corporate events from start to finish by coordinating with the event point person and liaising with all event vendors. The Events and Marketing Coordinator must be able to work collaboratively and independently and have excellent analytical, problem-solving, and time management skills, as they will be working alongside many departments within the company.

The successful candidate will be outgoing, innovative, passionate and take charge in ways that excite and drive the total marketing effort. This individual will have an outgoing, friendly, and upbeat personality with the ability and desire to learn new software, multi-task, be resourceful, generate new ideas, and meet deadlines.

Education And Experience

• BS degree in Marketing, Communications, Public Relations, or a related field
• Technical and tactical marketing skills
• Event coordinating
• Graphic design

Duties And Responsibilities

• Maintain established brand standards for all marketing materials
• Execute and update design standards for new and existing industry-specific literature, sales collateral, technical documents, print ads, tradeshow materials, and social media graphics
• Multi-task and prioritize branding and event projects along with daily tasks to meet deadlines
• Establish content management practices to maintain a large library of photos, videos, literature, presentations, and case studies
• Assist with ongoing updates and maintenance of the company website (WordPress experience a plus)
• Manage the creation of visual and written elements for digital marketing campaigns and internal communications as needed
• Manage trade show events, and inventory & ensure shows have an engaging message. This may include booth design/planning, special printed collateral, branded giveaways, coordinating shipping/logistics and schedule, and managing sponsorships.
• Evaluate vendors and prepare RFQ’s to establish a Marketing Communication support network
• Oversee the design and production of all company-branded swag. This includes apparel/item selection, design, coordinating with vendors, and managing swag budgets.
• Continuously provide support to all Thermo departments by designing and formatting materials (booklets, presentations, social media graphics, etc.) that adhere to our brand and graphic standards
• Support the company’s global presence by establishing each new office or site’s company signage and location branding
• Plan internal and external company events from start to finish according to requirements (based on the target audience and event objectives). This includes securing hotels and meeting space, managing BEOs, coordinating group events such as team building and off-site dinners, creating swag/signage/participant handbooks, and more. Prior event experience will be necessary.

Key Competencies

• Communicates effectively, positively, and proactively with customers (Thermo teammates and leaders)
• Abides by Thermo Systems policies and procedures Always conducts business professionally.
• Excellent communication skills, both written and oral
• Excellent authoring, editing, and research skills
• Strong organizational and time management skills
• Must be able to adhere to deadlines, multi-task, and prioritize
• Ability to work both independently and within a team environment
• Ability to learn quickly and manage workload in a cooperative and demanding environment
• Has a strong, creative background which includes photography, videography, and graphic design
• Ability to travel to trade shows and conferences nationwide, as needed
• Always follows up and honors commitments
• Takes direction and seeks guidance from managers and company leadership

Required Skills And Abilities

• Knowledge/experience in Adobe InDesign, Illustrator, and Photoshop
• Knowledge of WordPress is a big plus
• Excellent communication skills, both written and oral
• Prior event planning experience

Travel Required

• Overnight travel may be required up to 5%

Work Authorization/Other Requirements

• Proof of eligibility to work in the country where the position is located is required.
• Proof of COVID-19 Vaccination required.
• Maintain a valid drivers license.
• Fit for Duty at all times

Culture

Model Thermo Systems core values of employee success, customer success and financial strength by:

• Seeking new and additional business through project change orders, additional services to existing customers, and referrals for new customers/projects. Drive financial success.
• Be a good teammate, support your colleagues, promote a positive atmosphere for those around you. Drive employee success.
• Go the extra mile for your customer, take ownership of their needs, over communicate. Drive customer success.
• Foster an environment of integrity, trust, collaboration, professionalism, serving one another, leading by example, and assuming good intent each and every day.

What You’ll Get

• Competitive salary, annual bonuses, 401(k) with company match, and business travel reimbursement: We appreciate our employees, and we make sure they know it.
• Benefits: We offer full-time employees multiple healthcare packages, including low-cost options.
• Casual Dress: Every day is “Casual Friday”; we want you to be comfortable when you come to work.
• Training: We offer in-house and factory technical training to keep our staff sharp.
• Tuition Reimbursement: We encourage academic advancement and professional credentialing.
• Vacation/Sick Time: We believe work-life balance is essential. Ensuring our employees have time to truly relax and recharge is important to us.
• Culture & Extras: We provide free lunches, regular team bonding & fun office events, and plenty of company swag.

Visit us at www.thermosystems.com to learn more!

Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
Thermo Systems