Founded in 1994, Mindex is a software development company with a rich history of demonstrated software and product development success. Our three divisions – Cloud, SchoolTool, and Software Development – are all rapidly growing, and our employee base is close to 400. We are ranked the #1 Software Developer in the 2023 RBJ’s Book of Lists, the Best Software Developer in the RBJ’s 2022 Reader Rankings, and a 2022 Certified Great Place to Work.​
Mindex seeks an Administrative Assistant/Receptionist to join our growing team. This person is responsible for providing clerical and administrative support to management and fostering a positive experience for visitors and clients.
To be successful in this role, you should have previous office experience. If you are motivated, passionate about hospitality, detail oriented, and highly creative, we’d like to meet you!
Duties and Responsibilities
- Greet visitors and guests, determine the nature and purpose of the visit, and direct them to their destinations.
- Schedule and coordinate meetings and projects.
- Monitor and maintain all inventory including office supplies, food and beverage, and client and employee appreciation gifts.
- Oversee telephone services, email correspondence, and mail distribution.
- Manage facilities including partnering with external service providers like maintenance, cleaning, security, and external property management, etc.
- Assist the business unit sponsor with event planning including decor, catering, entertainment, guest lists, transportation, venue preparation, and guest requirements.
- Negotiate with vendors and service providers as needed.
- Perform general administrative support tasks, such as drafting office-wide communications and announcements.
Requirements
- High school diploma or general education degree (GED) or a combination of education and relevant work experience preferred.
- Two – three years of proven office management, administrative, or assistant experience preferred.
- Proficiency in Microsoft Office Suite with an interest and willingness to learn additional software.
- Ability to work both independently and as part of the team.
- Outstanding time management, organizational skills, and reliability.
- Comfortable working in a fast-paced, often changing office environment.
- Exceptional multitasking skills to manage many projects independently and consistently.
- Strong attention to detail and problem-solving skills.
- Exceptional written and verbal communication skills.
Benefits
- Health insurance
- Paid holidays
- Paid time off
- 401k retirement savings plan and company match with pre-tax and ROTH options
- Dental insurance
- Vision insurance
- Employer paid disability insurance
- Life insurance and AD&D insurance
- Employee assistance program
- Flexible spending accounts
- Health savings account with employer contributions
- Accident, critical illness, hospital indemnity, and legal assistance
- Adoption assistance
- Domestic partner coverage
Mindex Perks
- Tickets to local sporting events
- Teambuilding events
- Holiday and celebration parties
Professional Development
- Leadership training
- License to Udemy online training courses
- Growth opportunities
Mindex
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