Position Summary:
Seeking Executive Assistant to provide high level support within a private equity environment in midtown Manhattan. The EA will be a professional, ambitious self-starter who is highly motivated, hard-working, flexible and capable of maintaining confidentiality of all personal and company matters. SALARY 100-120K.
Primary Responsibilities:
- Completes a broad variety of administrative tasks for three senior Executives including managing an extremely active calendar of appointments, composing and preparing correspondence, arranging extremely complex and detailed travel plans (domestic & international) itineraries, agendas, and compiling documents for travel.
- Manages a high incoming flow of daily emails, phone calls and corresponds accordingly on behalf of Executive with excellent writing skills and superior judgement.
- Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Works closely and effectively with the Executive Assistants throughout the organization to secure scheduling of meetings, events and interviews. Follow up appropriately when necessary.
- Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Liaise with the IT department to confirm all computer equipment, scheduled zooms and personal devices are functioning properly during Operations meetings and/or events.
- Ability to work a flexible schedule to accommodate the nature of the business.
- Meticulous eye for detail, accuracy and high standards of presentation.
- Act as back up support for Executive Assistant to Partner when required.
- Coordinate food service for meetings.
- Provide support for entertainment and off-site events, as needed.
- Occasionally run errands and schedule personal appointments.
- Occasional gift purchasing.
Experience/Education/Skills:
- Minimum 5 years of experience supporting high-level executives is desired preferably in a financial company.
- Associates or Bachelor’s Degree preferred. HS Diploma Required.
- Advanced proficiency working with Microsoft Office (Word, Excel, PowerPoint, and Outlook), and a strong aptitude for learning new technology and programs.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with staff, board members and Portfolio companies.
- Advanced level written and verbal communication skills.
- Demonstrated proactive approaches to problem solving with strong decision-making capability.
- Knowledge of Adobe, Concur, Zoom Video Conferencing, CRM & the ability to schedule within various time zones.
TalentWatch Inc.
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