Senior Level Executive Assistant for Non-Profit Organization, New York City – Hybrid Position
Overview of Organization: The Workers Circle is a progressive nonprofit Jewish social justice organization that engages in strategic social justice activism through campaigns, education, and coalition work. Our mission powers progressive Jewish identity through Jewish cultural engagement, Yiddish language learning, multigenerational education, and social justice.
The Executive Assistant position will support two positions, the CEO as well as the Deputy Executive Director.
Position Overview
We are looking for a diligent senior executive assistant who is process oriented, highly detailed, with strong multi-tasking and follow-up ability, who can see small and large projects to conclusion. The senior executive assistant should have excellent organizational skills, be proactive, and possess a professional demeanor, able to tackle any task given in a timely fashion and communicate effectively. You must be a reliable support for the CEO and the DED. Proven ability and experience as a senior level executive assistant, discretion, tact and good judgment are absolutely essential in the handling of the CEO’s and the DED’s affairs.
The Workers Circle is a social justice organization, with an enthusiastic and dedicated staff who are called upon, from time to time, to support fundraising events, marches, rallies and actions with their attendance. These events can occur during the day, after work and sometimes on the weekend. We welcome people who think outside the box.
Responsibilities
· Manage the CEO’s and the DED’s daily calendar of appointments, avoiding conflicts and minimizing downtime.
· Scheduling appointments and events; follow-up as needed.
· Prepare meeting materials.
· Draft correspondence to donors.
· Database entry.
· Use discretion, confidentiality, and good judgment to handle C-level matters.
· Manage the CEO’s task list.
· Represent the organization and the Executives in a positive light through great follow-through skills and sound judgment.
· Conserve the Executives’ time by reading, researching, collecting and analyzing information as needed, in advance.
· Manage and be responsive to telephone calls and emails, respond to requests whether by phone or email by gathering and providing information and referring non-routine phone or email messages to the appropriate staff.
· Respond promptly to queries and follow-up as needed.
· Perform other administrative tasks and special projects as needed.
· Act as a project coordinator as needed for all related activities to manage timelines and deliverables.
· Manage travel arrangements.
· Set up/send out meeting notices/reminders.
· Strong communication skills (via phone, email and in-person).
· Maximize the efficiency of the CEO’s schedule.
· Keep CEO’s office neat and organized.
· Execute small and large projects as directed.
· Proven ability to meet deadlines.
· Attend/support events whether in person or virtual, which may include social justice-related or fundraising events. There are three fundraising events that are mandatory each year usually held in May, June and in the fall.
Qualifications
The ideal candidate will have strong interpersonal skills, thrives in a collaborative environment, and has experience working with C-level executives. Complex executive support work experience in entertainment, government, nonprofit, law or human services setting preferred. Bachelors degree preferred.
Preferred Attributes
· Excellent communication, time management and written skills.
· Full working knowledge of Outlook and MS Office Suite, including Word, Excel, Sharepoint, OneDrive, Google docs, Power Point; and cloud-based systems.
· Has a strong business sense and can decipher priorities and make sound judgment calls when needed.
· Strong work ethic.
· Able to interact with people of all levels in a confident, professional manner.
· Dedicated to meeting the expectations of the CEO, DED and other senior executives by maintaining effective relationships with interested parties.
· Ability to learn with a pitch-in-to-help, can-do attitude is expected.
· Dependable and responsible
· Professional and poised under pressure.
· Positive and personable with strong interpersonal skills.
· Dedicated and highly organized with the ability to perform multiple tasks and handle changing priorities successfully.
· Able to research issues and find solutions.
· Strong knowledge of office procedures.
Salary and Benefits
We offer a very generous and comprehensive benefits package. The salary range for this position is $70,000 to $85,000.
Dog friendly office.
This is a full-time, hybrid position. One day in the office on Wednesdays and four days working remotely from home.
To Apply
To apply, please send cover letter and resume, including how your experience relates to this position to hr@circle.org and salary requirements.
The Workers Circle
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