Executive Producer – Events/Experiential

EXECUTIVE PRODUCER

Department: Production

Reports To: Regional Director of Production

Location: New York City or Los Angeles

Who we are

BMF is a collective of Cultural Engineers headquartered in NYC with offices in Miami, Los Angeles, and London. We are a global, full-service integrated marketing agency, specializing in event design & production, brand marketing, marketing strategy, sponsorships, talent management & bookings, publicity, and social media & influencer relations. We constantly strive to expand our offering as an agency.

Our growing and dynamic production team is now looking for a senior, experienced Executive Producer who will be responsible for producing large scale projects as well as managing production teams across multiple projects on behalf of the company’s top clients.

Does this sound like you?

As an Executive Producer at BMF, you possess in-depth experience strategizing and producing a wide range of events. You can manage multiple priority projects and can envision the big picture while working hands-on to create and implement tactical solutions. You are excellent at working with Account, Creative, and Strategy and teams to ensure logistical and budget feasibility. You have a keen eye for detail, time management, team coordination, problem-solving abilities, and budgeting. Most importantly, you will actively produce and oversee project teams while managing budgets of $1MM+. You will work with Account, Creative, and strategy teams to deliver and execute flawlessly across multiple regions and categories

What a day in the life will look like:

Departmental Management:

• Provide production expertise and leadership – guide internal teams to anticipate and meet client goals/objectives, and foster organic growth
• Contribute to day-to-day management of internal and freelance producers, ensure projects are on track and reconciled in a timely manner
• Provide departmental administrative support including signing off on invoices, reviewing contracts, ensuring credit cards are reconciled, and budgets are closed
• Assist in production staff planning for both long-term and freelance for all offices
• Support overall budgeting process to ensure profitability
• Provide coaching and managerial oversight to junior staff

Production:

• Oversee and occasionally manage all facets of pre-event production, onsite management, and post-event breakdown.
• Able to oversee multiple events from beginning to end, often occurring simultaneously.
• Able to work closely with Account teams on client communications and deliverables
• Create, manage, and oversee complex event budgets, from concept to reconciliation to ensure profitability.
• Oversee venue scouting and selection.
• Work with Creative and Client Services teams to ensure the client’s vision is being met.
• Guide project team in the selection of high quality, vendors, including venue, catering, décor, fabrication, audio, lighting, photography and staffing.
• Work with BMF talent and influencer department to secure talent and fulfill riders if needed.
• Partnering with BMF Client Service leads to ensure successful client communications.
• Responsible for ensuring teams create and maintain key event documents including budget, activation deck, recap deck, run of show, work back schedule, contact list.

Pre-Contract Production Support:

• Contribute to the development of creative pitches/proposals ensuring budget and executional feasibility. When necessary, work hand in hand with a creative strategist to develop alternative concepts to fit within project confines.
• Responsible for overseeing pricing out of creative concepts, and production budgets generation included in proposals.
• Provide pre-contract departmental support including vendors; and participating in client pitch meetings.
• Strong working knowledge of new, unique venues and cutting-edge vendors
• Attends weekly brainstorms and RFP meetings.
• Working with Talent and Digital departments in securing talent and fulfilling riders if needed.
• Responsible for overseeing adherence and quality control to BMF processes and key event documents including budget, activation deck, recap deck, run of show, work back schedule, and contact list.

What you need to succeed at BMF:

You must have:

• At least 8-10 years combined experience in Events or Experiential on the agency/contractor/client side
• Five years minimum of experience as a Senior Producer in an agency setting and comfortable/measurable experience
• producing budgets of $1mm and up
• Exceptional budgeting skills.
• Extraordinary organizational and management skills, strong ability to multitask.
• Deep knowledge of cutting-edge venues, vendors and tastemakers.
• Ability to develop and communicate experiential creative concepts and ideas.
• Background in managing teams.
• Strong mentoring capabilities.
• Experience in staff planning against projects in the pipeline.
• Proficient in Microsoft Office Suite and Keynote.
• Bachelor’s Degree required.

What we bring to the table:

We want you to be part of a dynamic and creative team. We are vanguards in creative strategy and experts in leveraging emerging trends in popular culture, the arts, fashion and technology. We connect brands with media, influencers, artists and consumers to create today’s leading experiential activations in the market. And we’ve got the cred too: we were featured in Event Marketer’s IT List of Top 100 Event Agencies for the past four years.

We offer:

• A fast-paced, creative and collaborative environment with supportive leadership.
• A culture that values ideas and innovation from everyone at every level.
• Ongoing professional development and training; we will empower you to take charge of your career path.
• Strong benefits including health and dental and unlimited time off.

We Are BMF