San Francisco Casting Calls & Acting Auditions

We are in need of an Assistant Manager to support the daily operations of the Project Coordinating Department. This position takes part in a leadership role and helps us a direct resource for anyone in the company with questions. This position helps with field sampling questions, laboratory analysis questions, and providing pricing, administrative, and/or billing questions. In addition, the position manages and oversees the day-to-day operations.

Benefits

Medical, Dental, Vision, Paid Vacation/Sick Time, 401k, various discounts on travel/entertainment/wellness/gym membership, etc.
Vert Environmental

We are in need of an Assistant Scheduling Administrator to support the daily operations of the Project Coordinating Department. This position takes part in a leadership role and helps us a direct resource for anyone in the company with questions. This position helps with scheduling techs, field sampling questions, laboratory analysis questions, and providing pricing, administrative, and/or billing questions. In addition, the position manages and oversees the day-to-day operations. Sales experience is a plus!

Benefits Medical, Dental, Vision, Paid Vacation/Sick Time, 401k, various discounts on travel/entertainment/wellness/gym membership, etc.
Vert Environmental

Job Title: Administrative Assistant III
Location: Santa Monica, CA, 90404
Duration: 3+ months contract with possible extension

Note: Position will be hybrid 3 – 4 days in the office, 1 – 2 from home, depending on the week.

Job Duties:
Position’s primary duties are to support the North American CFO, SVP of Finance, and VP/Controller of Commercial Services, with secondary duties to provide general departmental support to other Finance staff as required. The ideal candidate will come from music or entertainment, preferably within the finance or accounting areas. Previous experience supporting a high-level executive is required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.
Responsibilities & Tasks

Primary Responsibilities (for CFO, SVP & VP/Controller)
Heavy calendar management (Outlook): arrange meetings and conference calls via telephone, Zoom, and email Participate in meetings as required Proactively prepare and remind executives for meetings Exercise discretion when patching calls, rolling calls, and interrupting meetings Coordinate and prioritize incoming verbal and email requests, including facilitating time sensitive signatures and approvals Prepare and process expense reports Book conference rooms and handle any associated food service, facilities or AV needs Book restaurant reservations, travel, accommodations, & car services as needed Additional administrative tasks as requested

Secondary Responsibilities (General Departmental Support)
Work closely with other assistants to facilitate general workflow Serve as cashier for in-house check printing for Santa Monica office Organize guest spaces and handle needs for internal and external finance guests visiting Santa Monica office Arrange meetings for other finance staff as requested Promptly address any IT or Facilities issues Maintain and order office supplies Maintain finance distribution lists and familiarity with general finance staff Serve as point person for finance questions coming from non-finance staff Point person for department goal setting system – work closely with People Development team to facilitate Other projects as assigned

Skills:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management, as well as external contacts Self-motivated, proactive, and resourceful Excellent follow-through and attention to detail Flexible – able to adjust to changing priorities, and able to multi-task Excellent organization and time management skills Excellent written and verbal communication Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products, in particular Excel and Powerpoint

Keywords: Education:
Bachelor’s degree required
Minimum 5 years of experience supporting a high-level executive with discretion and confidentiality.
Experience supporting more than one executive.
Past experience with departmental management preferred.
Administrative experience in music, entertainment, accounting or finance is highly preferred.

Skills and Experience: Required Skills:

• EXCEL, FINANCE, MICROSOFT OFFICE, DETAIL-ORIENTED
• EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS MICROSOFT POWERPOINT Additional Skills:
• EXCELLENT WRITTEN, TIME MANAGEMENT, SELF MOTIVATED, WORKFLOW
• OFFICE SUPPLIES, ARRANGE MEETINGS, ZOOM, ACCOUNTING, ADMINISTRATIVE TASKS

TalentBurst, an Inc 5000 company

WizeHire is an award-winning platform that helps small businesses grow with a better way to hire. We are currently assisting a local customer source top talent to fill their Assistant position in Los Angeles, CA, US

Seeking a detail-oriented person to assist at a Los Angeles-based entertainment company. Duties would include handling phones (including rolling calls, managing call logs, etc.), scheduling, and making appointments/reservations/travel arrangements. Additionally, the candidate would be assisting in the day-to-day management of the office operations and should be willing to travel.

Special Skills And Qualifications Include

• Previous experience as an assistant, clerical work, or in a managerial position.
• Strongly proficient in Word, Excel, PowerPoint, and Outlook.
• Candidates should be extremely detail and goal-oriented, possess excellent interpersonal, written, and oral communication skills, clerical skills, organizational skills, time management skills, and an ability to exercise good judgment, show initiative, and be proactive, as well as have high standards of ethics and confidentiality to handle sensitive information.

Part-time, with the potential to grow full-time.

Candidates will not be considered if they do not include a cover letter with their resume.
WizeHire

Overview

We are looking for a sharp, dynamic, smart, highly organized, and charismatic Executive Assistant to work for the Owner/President. Our ideal candidate is eager to learn about the PR field first-hand and finds satisfaction in being an integral member of the executive leadership team. This person works with every employee in the company and thus has to be able to manage a wide array of personalities and work styles. Being able to work independently with high productivity while also thriving in a communal work environment is a must. A proven superstar and valuable team member will ascend within the company quickly.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Administrative duties include managing a high volume of calls, emails, scheduling, expenses, travel, etc.
• Organizing meetings, including scheduling, sending reminders, and facilitating connections via phone or virtual platforms
• Managing the executive’s calendar, including making professional and personal appointments and prioritizing the most sensitive matters
• Communicate accurately and professionally on behalf of the executive they support
• Handling all travel accommodations, including flights, hotels, and transportation, within multiple time zones
• Answering phone calls in a polite and professional manner
• Filter and prioritize client visits and phone calls
• Maintaining comprehensive and accurate records 
• Maintain and update the company website
• Working closely with company-wide support staff
• Assisting in the field for photoshoots, events, etc.
• Travel with or on behalf of the executive or company as needed
• Availability on the weekends and late nights periodically is a must

SKILLS, EXPERIENCE, AND KNOWLEDGE:

• Bachelor’s Degree, preferably in PR or Communications
• Minimum 2-year full-time administrative experience
• Experience working closely with high-level executives preferred 
• Highly organized
• Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills
• Proactive and able to handle multiple projects simultaneously in a high-pressure, fast-paced, and often changing environment
• Meticulous attention to detail
• Self-starter with ambition, able to work independently and collaborate on teams
• -Strong ability to prioritize, problem-solve and be resourceful
• Ability to work well on deadlines and take direction
• Dependable: meets deadlines, prioritizes well, and has a high sense of urgency
• Strong writing and proofreading skills
• Professional, confident, and mature demeanor
• Able to anticipate needs
• A passion or strong interest in tv, film, music, culture, and sports 
• Interest in exploring a career in Public Relations
• Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail

Who We Are

Creativity. Culture. Connection. Communications.

Based out of Los Angeles, CA, AM PR Group is a boutique public relations agency specializing in entertainment, music, lifestyle, sports, and philanthropy.

Our approach to public relations and communications is different because, well, we’re different.

Our boutique size allows us to foster meaningful connections with our clients, which produces a customized, tailored experience for each of them. And with creative and cutting-edge ideas and a hands-on technique, we pride ourselves on not only working hard but smart.

Working closely with our talent and corporate clients, we bring ideas to fruition all while capturing the attention of the news and entertainment media and the forever-changing desires of the public.

Representing the best and most talented is our guiding principle and our roster (both clients and personnel) proves that diversity isn’t just a word or trend to us.

AM PR Group

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-30 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive Assistant Positions | Fortune 500 Companies | (Temp/Temp- to -Perm) | $30-40 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Act as the first point of contact for the department and or leaders
• Administering ad hoc project assistance as needed
• Perform clerical, administrative, and office tasks

Requirements:

• 3-7+ years minimum of administrative assistant experience within a corporate or professional services environment, working with senior-level management
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive Personal Assistant to High-Profile Individual

Incredible opportunity for a dedicated, organized, and polished career Assistant is now available!

Influential leader in the entertainment and beauty industries is looking for an Executive Personal Assistant to provide elite support with an array of administrative and personal needs. The ideal candidate will have a passion for the beauty, fashion, and lifestyle fields and demonstrate exceptional attention to detail.

If selected for this one-of-a-kind opportunity, you will enjoy a competitive base salary ($100k+, DOE), benefits, paid OT, and 401(k) options.

Responsibilities:

• Serving as a “right hand” gatekeeper to the executive and screening all correspondence
• Managing complex professional and personal calendars
• Scheduling and coordinating business meetings and personal appointments
• Liaising with publicists, agents, business managers, glam team, and other contacts as needed
• Arranging domestic and international travel, including commercial and private flights, car service, hotels, and other reservations
• Partnering with house managers at several properties to address requests
• Planning events, communicating with vendors, and overseeing events from beginning to end
• Performing personal assistance tasks, such as running errands and assisting with ad-hoc projects

Please note that the nature of this high-touch role requires 24/7 on-call availability for urgent matters. The Executive Personal Assistant will work out of locations in both Brentwood and Pacific Palisades and must be flexible to travel to New York City in the summer months.

Qualified candidates will possess 5+ years of experience supporting a high-profile individual within a creative industry, as well as full Covid vaccination.

Submit your resume as a Word document today if interested! No calls, please.

J.R. Berry Search Group, Inc.

Our client, a leading entertainment company, is seeking an Administrative Assistant. In this role you will be directly working with the Corporate Controller in a hybrid role. You will be asked to work onsite Tuesdays, Wednesdays, and Thursdays, as well during quarter end ability to be flexible with after hours work. The ideal candidate will be efficient, great attention to detail, and organized.

*Please note this is a temp role – $40/h*

Responsibilities

• Management of calendar, travel, and expenses for a Senior Director
• Scheduling complex meetings and calls with internal and external parties
• Coordinate travel arrangements and process expense reports
• Create presentations and documents using Google Workspace
• Assist with team projects and events as needed
• Work with HR and cross-functional teams to identify issues and solutions within the organization affecting morale and cultural health
• Coordinating offsite events and activities

Qualifications

• 2+ years of experience managing multiple executive calendars
• High Proficiency in Google Workspace
• Excellent writing and editing skills
• Superior attention to detail
• Responsive and able to work flexibly across multiple time zones
• Ability to stay calm under pressure and work within deadlines
• Strong organizational skills
• Independent worker, with strong judgement
• Discreet with the ability to maintain confidential information
• Tech-savvy is a plus

Please submit a resume for consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Career Group

ADMINISTRATIVE ASSISTANT – JOB DESCRIPTION

Powered by generative AI, Flawless are at the cutting edge of technology within the film industry, empowering storytellers with new ways to create, consume and deliver film content. Our patented generative AI software is revolutionizing the visual effects and motion picture industry, by enabling stories to be told exactly as they were intended.

Our first product TrueSync offers an immersive, native-language experience for any audience around the world by offering a substitute for subtitles or dubbing. We are passionate about breaking down language barriers and allowing the world to understand each other’s cultural stories better.  TrueSync is the first of many AI visual effects tools from Flawless, whose long-term objective is to facilitate many new ways of creating, consuming, and delivering content. 

·   Website

·   LA Times Article

·   TIME Best Inventions of 2021

·   CNN Live interview

Headquartered in London and LA, we have established an exceptional team of 100 world leaders in science, film and technology (click here to find out more). 

Flawless AI is looking for a highly organized and detail-oriented Administrative Assistant to keep our Santa Monica office running efficiently. This is a great opportunity to assist our eclectic executives with diverse projects and provide general administrative support at a cutting-edge generative AI Film Lab.

Our Santa Monica office is growing rapidly and currently has 25 employees, ranging from renowned computer scientists to acclaimed Hollywood filmmakers and seasoned executives, which means there’s plenty of room for growth and learning opportunities. Flawless is committed to creating an inclusive culture where all employees feel valued and welcomed.

Duties and Responsibilities Include:

• Scheduling calls and meetings for executives, booking travel, coordinating company wide meetings and ensuring all logistics run smoothly (e.g. wireless keyboards, speakers and microphones are working for meetings).
• Researching various topics that may be requested by executives (e.g. researching box office trends in different territories, creating timelines for important tasks, etc.).
• Logging emails from our info@ account and flagging priority outreach/Monitoring our CRM system.
• Summarizing notes from various meetings and/or logging key information 
• Ensuring office supplies and groceries are stocked and the common areas are kept tidy/clean.
• Running errands such as a FedEx shipment, picking up camera equipment, etc
• There may be a need to travel for executive support at festivals or conferences such as Cannes.
• Occasionally there may be a need to take out trash, refill towels, etc. in between janitorial services.

Skills and Qualifications:

• Organizational skills: Organization and prioritization are paramount. You must know how to keep yourself and others organized and how to determine which tasks are the most important.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Sheets are a must. 
• Communication skills:  Must frequently collaborate with other administrators and support personnel, management and clients on a regular basis.
• Decision-making:  Make decisions on a daily basis, addressing the best way to handle specific tasks.

Education and Experience:

• Bachelor’s degree (ideally with a business emphasis). 
• Minimum of one year in office experience.  Film set experience is a plus.

Flawless