General Staff Jobs

Production Designer III, Ads Engineering

• Location: Bay Area; Remote
• Pay Rate: Up to $78/hr depending on YOE
• Benefits: Health, Dental, Vision, PTO

**This is a PRODUCTION design role (not a Product Designer) who has skills in design systems and Figma.

Our client is looking for an experienced, well-rounded Production Designer to join the Visual Systems team – a group art directors, producers, designers, illustrators, animators and visual strategists who work across the brand’s App. As we provide creative partnership app-wide, the ideal candidate would be comfortable collaborating with and adapting to different teams. We drive efficiency and quality both in how we build and ship products. Working horizontally to support V/S product work, you will be a key partner in developing and updating production processes and workflows, building templates and design tools, managing component libraries, and ensuring the accuracy of the specifications associated with them. Using your meticulous attention to detail, you will work alongside product designers, engineers, design program managers, and design leadership to develop operational efficiencies in both how work gets created and handed off to engineering to ensure what we ship is pixel perfect and meets all technical specifications.

Role Responsibilities:

• Organize, maintain, and distribute a large library of files
• Create, revise, and maintain individual component files
• Provide detailed design specs for existing components
• Update and maintain design system component documentation
• Help product designers explore new variants for existing components
• Help develop and maintain both team and cross-functional processes
• Update and maintain templates for key product screens and flows
• Create, organize, track, and assign tasks (passing design specs to engineers, updating Design Kit and other internal tools, etc.)
• Troubleshoot issues with design files (layer structure/organization)
• Provide help/guidance in relevant feedback groups
• Conduct extensive design audits (iOS/Android/Web, screenshots/video recordings)
• Manage and organize all servers and files and create templates for the team

Job Qualifications:

• 5+ years’ relevant design experience
• Experience working on design systems, toolkit development and stewardship
• Experience in Figma
• Experience Adobe Creative Cloud (Photoshop, Illustrator, InDesign, etc.)
• Experience with file management and versioning (Dropbox, Google Drive, GitHub)
• Experience training others and scaling the organization/product/team knowledge base
• Experience with Apple Keynote and Google Slides
• Experience designing native platforms (iOS, Android, macOS, and Windows) as well as web for both mobile and desktop
• Familiar with HTML/CSS/Basic Markup
• Highly detail-oriented and a process thinker
• Experience thriving in the face of rapidly shifting priorities and occasional project ambiguity

Preferred Qualifications:

• Interest in developing motion design and demonstrated prototyping skill set
• Experience communicating ideas and present well in order to gain consensus on new ideas and processes
• Experience advocating for design systems teams, and interested in nurturing partnerships with product teams

Planet Technology

Job Title: Production Supervisor

Shift: 2nd shift

Schedule: Sunday – Thursday 3:00 PM – 11:00 PM

Open to candidates requiring relocation

Job Summary:

The Production Supervisor is responsible for the oversight of all shift functions ensuring orderly, efficient production of print facility. Maintains strong working relationship with site vendors, customers, and manager to ensure the quality and timeliness of all site production.

Essential Functions:

• Hires, trains and manages shift personnel; schedules to ensure shift is operating at peak efficiency
• Ensures any equipment issues are resolved quickly, minimizing production down-time; advises senior site manager of any issues which cannot be resolved within reasonable timeframe.
• Develops understanding of business processes; has a general understanding of equipment and software supporting print and insert operations
• Manages temporary vendor badges, and ensures shift is secure and security procedures are adhered to by shift personnel
• Assists in managing production budget, ensuring staffing is adequate to meet SLA; minimizes overtime
• Makes recommendations for increasing shift efficiency
• Supports quality goals for the site; oversees all quality issues on the shift, ensuring root cause is identified and appropriate steps are taken to ensure quality issues are not repeated
• Supports LEAN goals for the site, and ensures employees are using LEAN principles in daily production activities; recommends and participates in kaizen events

Minimum Requirements:

Specific Job Skills:

• Manufacturing process; LEAN manufacturing
• Attention to detail
• Ability to work independently and in a team environment
• Strong interpersonal skills
• Strong verbal and written communication skills
• Ability to organize and multi-task job responsibilities effectively
• Proven commitment to providing excellent customer service within all dimensions of the job duties on a consistent basis
• Ability to learn quickly and retain knowledge to apply to new situations

Education: High School Diploma; Associates Degree in Manufacturing preferred

Experience: 10 years supervisory experience in a manufacturing setting preferred; 5 years previous experience required

Supervision: All shift personnel

Certifications: N/A

Language Skills:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from a variety of both internal and external sources.

Physical Capabilities: Standard categories

The physical capabilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

RevSpring is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Note: This Job Description may not describe all of the job responsibilities and standards assigned to this position. The duties may change from time to time. RevSpring does not discriminate against any group in hiring or employment practices. Nothing in this job description constitutes a contract for employment.

RevSpring

At Cortland, you map the story of your success. We don’t adhere to the status quo, we love outside industry perspective, and we thrive on exploring possibilities and reimagining solutions. As an innovative leader in multifamily, our high performance continues to drive exponential growth – and we invite you to join us on our journey towards real estate excellence. With tools and guidance to sharpen your skills, you can forge your own career path, love what you do, and let it show.

As the Director of Internal Communications, you play an important role in promoting and advancing the culture of Cortland. You work with key executive stakeholders to establish the strategy and messaging pillars to drive Cortland’s communications agenda while remaining flexible and nimble as other communications needs arise. Your experience and creativity will lead and develop the skills of a small, tight-knit Internal Communications and Content (ICC) team of writers, video talent, and graphic designers in order to develop communications that will be distributed across the organization.

The Servant Leader

• Partner with and serve Cortland’s various department teams such as Talent, Operations, Facilities, Technology, Cortland Build, Cortland Design, Marketing, Investments, Cortland United Kingdom, etc. to deliver effective company-wide communications
• Prioritize the team’s incoming requests while maintaining a client service mentality to set and exceed expectations with executives and other partners
• Develop and manage an internal, company-wide communications calendar
• Partner with Training and Development to provide engaging communications related to change management efforts affecting the company and/or operations
• Lead all content related efforts for Cortland’s annual conference, Cortland Prime. Responsibilities include overall theme and visual identity, presentation and content development, video production, agenda planning, guest speakers, associate communications, etc.

The Creative Cultivator

• Help the ICC team produce a wide variety of compelling, creative, and timely communications across strategically selected channels to share information and drive key corporate messages, increase associate engagement, boost collaboration across departments and portfolios, and enhance leadership presence and accessibility
• Provide communications and content development support to various stakeholders and other departments to improve the quality and brand consistency of written communications, presentations, and other content
• Develop a strategy and requirements for the next generation of Cortland’s internal platform, Cortland Connection, to drive engagement among associates, support mobility, and integrate with other key software and data sources
• Oversee the ICC team’s projects (company-wide stories, blog posts, graphics, videos, etc.) and progression while offering creative feedback
• Develop KPI benchmarks and measurement capabilities to ensure communications are reaching the intended audiences and achieving the communication objectives

The Impact You Can Make

• You set the example in the way you model Cortland’s core values and collaborate across the organization.
• You’re relentlessly optimistic in your approach to work and demonstrate that you love what you do and let it show on a daily basis!
• Your success in Cortland’s fast-paced environment and incredible ability to organize priorities for you and your team has produced timely, high-quality work.
• Your leadership and creative direction continue to propel the ICC team and team member growth

Building Blocks of Success:

• Strong 5+ years of experience leading a communications department
• Bachelor’s degree in communications or related field
• Superior writing and grammar skills and a strict attention to detail
• A honed balance between strategy development, planning, and tactical execution
• Outstanding partnership and collaboration skills and an eagerness to work closely with other functions and levels within the company
• Excellent organizational and project management skills
• Expert time-management, prioritization, and multitasking skills
• Ability to quickly adapt to an often-changing and fast-paced work environment
• Experienced leader with the ability to coach talent, provide feedback, and improve the communications output of each team member
• Experience with compiling and managing budgets
• Proficient computer skills, including Microsoft Office Suite
• Experience with video production is a plus
• Moderate travel is required

At Cortland, we create, reimagine, and manage apartment communities for residents nationwide. Headquartered in Atlanta, GA, we have communities and regional offices all over the country, as well as overseas. From product design and procurement to general contracting and property management, we do it all – to make sure our communities are the perfect setting for living life to its fullest.

Our success is fueled by our belief in a better life – where hospitality is always a given, each detail is worth a second thought, and every open door is a new opportunity to go beyond expectations. We come to work every day to create possibilities for people – possibilities that translate into superior living spaces and experiences designed to inspire our residents, associates, and investors to live a better life focused on what matters most to them.

Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email [email protected] or call 404.965.3988.

Cortland is a drug-free workplace.

Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.

Cortland

The Old Globe seeks a full-time Donor Stewardship Coordinator for this renowned theatre in San Diego’s beautiful Balboa Park.

Reporting to the Associate Director of Philanthropy, Annual Giving and Operations, the Donor Stewardship Coordinator is responsible for processing show and event tickets and parking requests for Circle Patrons (donors of $3,000 and above), the Board of Directors, and other select patrons. A vital member of the department’s operations team in addition to the Ticketing expert in Philanthropy, the Donor Stewardship Coordinator also ensures that donors are thanked for their philanthropy by ordering and distributing gifts and photographs, arranging tickets to other theatres, particularly on Broadway and in London, providing general support to the department, and working closely with the major gifts and events team, box office, suite and valet concierges, and others to provide an exceptional theatre experience for donors and their guests. We seek a motivated, patient, highly organized, and proactive professional who is dedicated to providing the highest level of customer service and who seeks a career in philanthropy.

The successful candidate will have excellent customer service and computer skills, outstanding verbal and written communication skills, will enjoy working with donors to build relationships, and is comfortable collaborating with members within other departments. Ticketing experience and excellent skills in Microsoft Word and Excel required.

Salary range is $22.00 to $24.00 per hour, depending on experience. This is a full-time position with a comprehensive benefits package.

Applicants should demonstrate a strong commitment to equity, diversity, inclusion and access and anti-racism work in the theatre. Must be able to complete and clear applicable background screening.

The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, and access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstrate a commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply.

Send cover letter and resume to [email protected], subject: “Donor Stewardship Coordinator”.

The Old Globe

Job Title:                  Donor Relations Coordinator

Department:            Development

Reports To:              Executive Director

Promotes To:           Director of Donor Relations

Position Summary

With the aim of growing the organization dynamically, the Donor Relations Coordinator will work to increase our donor network by building relationships with individuals and local community partners. The Coordinator will build our annual fundraising portfolio, which will support essential management and alumni outreach positions, and, when necessary, support our three core programs for low-income immigrant youth: our after school programs for high school students, Civics and Citizenship and Civic Engagement for Beginning Language Learners (CE-BELL), our program for middle school students, Civics and Citizenship Junior (C&C Junior), and our Opportunities Plus internship program.

The Donor Relations Coordinator reports to the Executive Director and is a critical member of the team, working with the Executive Director and the Board of Directors to reach our goal to increase general operating support to strengthen and grow the organization.

This is a relatively new position. The Coordinator will have the opportunity to join a dynamic team of 17 employees dedicated to helping immigrant youth learn about American civic life and succeed in the United States. The right candidate will have the opportunity to grow within the organization and essentially build their own development department.

Essential Duties and Responsibilities:

Donor Relations and Communications – 60% of time

• Foster relationships with individual donors and create a strong donor cultivation program for current donors
• Identify and acquire new donors to help diversify the organization’s outreach and funding streams.
• Work closely with the organization’s Board of Directors to analyze and cultivate their respective networks for giving prospects
• Establish relationships with the local business community and corporations and expand the organization’s total number of supporters
• Maintain donor database and monitor status of prospective donors
• Create and coordinate annual direct mail solicitation appeals, social media appeals, and timely acknowledgment letters
• Draft, coordinate, and execute donor relation communications such as newsletters, event invitations, and other correspondence
• Maintain a record of all communication and outreach with donors and prospects

Alumni Relations – 25% of time

·        Work with Executive Director to develop an alumni engagement strategy that is based on life-long involvement with the organization, with the goal of building a mutually beneficial relationship

·        Work with the organization’s Alumni Team and the Executive Director to cultivate alumni giving

·        Help plan alumni events and interactions with the organization

·        Research and utilize the alumni database to analyze the population and determine potential donor prospects

·        Record all communication and outreach with alumni regarding giving

Campaign and Event Management – 10% of time

·        Manage the planning, advertising, and execution of donor cultivation events

·        Manage website donations and online giving campaigns

·        Maintain records of donation reporting

Additional Duties as Assigned – 5% of time

·        Occasionally attend evening and weekend meetings on behalf of Liberty’s Promise

Qualifications

Education and Experience

·        Must have a Bachelor’s degree from an accredited college or university

·        Minimum of two (2) years of experience working in nonprofit donor relations

·        Must be fluent in English, proficiency in a second language is preferred 

Skills/Competencies

·        Has a deep belief in the organization’s mission, vision, and values

·        Has a sincere dedication to youth development and is eager to tell the story of Liberty’s Promise

·        Exceptional interpersonal skills and ability to interact respectfully with people who have different cultural backgrounds

·        Exemplary verbal and written communication skills, including public speaking and presentation skills

·        Excellent organizational and time management skills

·        Must have strong knowledge of current social media platforms and practices

·        Must have superior knowledge of Microsoft Office software and Salesforce

Physical Requirements

·        Work at a computer for long periods of time

·        Capable of driving around the Washington, DC and Baltimore metro areas for prospect/cultivation visits

Equipment to be Used

·        Should demonstrate knowledge of how to perform the basic functions of office equipment such as desktop or laptop computers, printers, copiers, scanners, and shredders

Working Conditions

·        Must be comfortable working at a desk for long periods of time

·        Must be comfortable driving distances of up to 50 miles with some frequency

Salary Range

·        $65,000-$70,000 per annum + 80% health, dental, and vision benefits + monthly transportation stipend

The closing date for applications is 9 am, July 24th. Interviews of candidates will be held between July 24th and July 28th. All interviews will be held in Alexandria, VA. Candidates will be asked to take a writing test. Anticipated start date is September 1, 2023.

Please email a resume, cover letter, and three references to:

Liberty’s Promise

Dr. Robert M. Ponichtera, Executive Director

[email protected]

*Only candidates who have been selected for an interview will be notified. If you are not notified by July 26th, you have not been selected for the next step of our process.

EOE M/F/D/V

Liberty’s Promise

Central Valley Training Center in Fresno is in search of a Crisis Response Manager.

This is an amazing opportunity to impact people in your Community!

The selected candidate will:

• Possess strong administrative, communication, and organizational skills.
• Have at least 2 years or more of supervisory experience.
• Bring their passion for working with adults with intellectual/developmental disabilities.
• Lead with a positive and energetic disposition.

RAPID is unique because provides that safety net to the developmentally disabled community. We work with people to assist them so they can meet their goals.

Minimum Requirements:

A baccalaureate degree, master’s preferred, in a related human services field and a minimum of one year experience in the management of a human services delivery system, or High School Diploma (or equivalent) and three years of experience in a human services delivery system including at least one year in a management or supervisory position and two years of experience or training in one of the following:

• Care and supervision of developmentally disabled and dual diagnosis.
• Care and Supervision of one or more of the categories of persons to be served by the service.
• Valid California Driver’s License, good driving record, valid automobile insurance, must meet California Community Care Licensing personnel standards including Department of Justice background check.

Please feel free to view our company video for even more information!

https://www.youtube.com/watch?v=1AuOJaZbpSM

*CVTC is Equal Employment opportunity company and does not discriminate against any race, gender, sex, age, disability, military status, religion, sexual orientation, etc.*

Central Valley Training Center, Inc.

Very Local Studios, Hearst Television’s national production outlet, is responsible for the production of great branded and episodic content across the country and has an opening for a Post Production Coordinator. As a Post Coordinator, you will act as the primary contact across all phases of post production and ensure our team successfully delivers within an approved schedule, and technical and budget parameters. This position reports to the Post Production Supervisor, and works in concert with the Supervisor, acting as the bridge between productions and internal teams to anticipate challenges, problem solve and communicate expectations and Studio needs.

People who excel on this team are positive, kind, self-motivated, flexible of thought and able to juggle multiple responsibilities with a strong emphasis on organization and a drive to problem solve.

Responsibilities

• Assist the Post Production Supervisor in vetting post production budgets and schedules to ensure each show has the resources and plan to deliver content of the highest quality.
• Coordinate the onboarding process of editors/freelancers to the ecosystem of Very Local tools including assisting editorial teams with best practices.
• Track projects in the pre-production phase in anticipation of those projects coming into post-production.
• Track and manage post schedules, keeping leadership apprised of status as well as anticipating and problem solving potential roadblocks.
• Requesting and obtaining assets such as graphics, music, and archival videos and photos.
• Maintaining the organization and allocation permissions of files on cloud-based systems.
• Coordinate and manage the viewing of cuts for all shows.
• Digital Asset coordination and delivery for internal and external teams.
• Identifying, sourcing, and booking freelance talent.
• Coordinate Post Production Workflow calls.
• Coordinate and attend key creative approval sessions such as final mix playbacks, color correction reviews and legal clearance reviews.
• Other duties as assigned.

Qualifications

• 3+ years experience as a Post Supervisor or Post Coordinator in an unscripted series.
• Ability to handle a fast-paced environment supervising numerous projects in various states.
• General knowledge of Adobe Creative Cloud systems including Premiere, After Effects, Photoshop, and Illustrator.
• Ability to adapt to new workflows and work with project management tools.
• A high attention to detail and an obsession with organization.
• The ability to prioritize and respond accordingly.
• Strong written and verbal communication skills, and the ability to multitask.
• Proficient in Mac and PC environments.
• Proficiency in Microsoft Word, Excel, and the Google Apps suite.
• Remote work on a broadcast or streaming series, video editing and knowledge of AirTable a plus.
• Able to work independently or with a team.
• A quick, willing, and curious learner.
• A good attitude! Our work family and positive culture is everything to the Very Local Studio team.

About Us

At Hearst Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That’s why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.

Hearst Television owns and operates 33 television and two radio stations serving 26 media markets across 39 states reaching over 21 million U.S. television households. Through its partnership with nearly all of the major networks, Hearst Television distributes national content over nearly 70 video channels including programming from ABC, NBC, CBS, CW, MY Net, MeTV, This TV, Estrella and more. The radio stations are leaders in Baltimore news/talk and rock music listenership. Hearst Television is recognized as one of the industry’s premier companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service. Hearst Television is a wholly owned subsidiary of Hearst.

Hearst Television

We are seeking a highly motivated and experienced Customer Engagement Marketing Manager to join our team. In this role, you will be responsible for developing and executing marketing initiatives and strategies targeting end users of our products, with a particular focus on contractors, home builders, and other decision-makers in the new construction, repair, and remodel industries. Your main objective will be to engage with contractors and develop business solutions that drive customer loyalty and sales growth. Additionally, you will play a vital role in customer advocacy, lead nurturing, collateral strategy, website UX optimization, and supporting training and engagement events. The successful candidate will work closely with the field market development team to implement effective pull strategies.

DUTIES AND RESPONSIBILITIES

• Develop and execute tactics for engaging with contractors and driving their loyalty to our products
• Lead voice-of-the-customer initiatives and conduct customer research to identify insights, preferences and behaviors the inform marketing strategies
• Manage customer segmentation and targeting to ensure personalized messaging and experiences
• Lead and manage retention-focused programs, in collaboration with sales and extended marketing team
• Create and implement marketing initiatives targeting contractors, including email campaigns, trades advertising, and lead nurturing programs
• Serve as the advocate for our customers, ensuring their needs and feedback are effectively communicated to key internal team members
• Collaborate with internal teams to develop customer-focused collateral, including sales kits, brochures, and other marketing materials
• Provide strategic direction for website user experience optimization tailored to professional audiences
• Design and implement a comprehensive loyalty program to incentivize customer retention and repeat business
• Support the planning and execution of training and engagement events for contractors
• Work closely with the field market development team to develop and implement pull strategies that drive product demand
• Stay up to date with industry trends and competitive landscape to identify new opportunities for customer engagement and marketing initiatives

QUALIFICATIONS

• Bachelor’s degree in Marketing, Business Administration, or a related field
• 3-5 years or more of experience in marketing roles focused on pull strategies and engagement initiatives with trades audiences
• Experience managing loyalty or credentialing programs preferred
• Understanding of the new construction, repair and remodel industries, and contractor segments preferred
• Proven track record of developing and executing successful marketing campaigns and initiatives
• Proficiency in marketing tools and software applications
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with internal and external stakeholders
• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously
• Ability to thrive in a fast-paced, matrixed environment

Cornerstone Building Brands

Our Cambridge, MA client is a biopharmaceutical company that is focused on the discovery, development and commercialization of therapeutics for genetically defined diseases.

They have engaged us to find an Associate Director, R&D Communications. This person must be able to work onsite 2 days/week. They are consistently ranked a top employer around the world, including #1 Large Employer by Boston Globe Top Places to Work, one of Science Magazine’s Top Biopharma Employers, one of America’s Most Responsible Companies by Newsweek and many others.

In this role, you will help shape and execute strategic communications that advance the scientific narrative, awareness, and thought leadership of the company’s industry-leading platform and exciting pipeline. This role will be responsible for leading internal and external communications of the President and the R&D Leadership team.

Primary Responsibilities

• Drive and execute communications plans and media strategies that drive understanding of the company’s platform to elevate visibility.
• Support the R&D Leadership Team with developing content for internal channels, including town hall presentations, talking points, videos, and blogs to boost engagement.
• Enhance executive visibility and R&D Thought Leadership with earned media and byline opportunities.
• Serve as a liaison for media outlets.
• Write Q&As, messages, press releases, and presentations in support of pipeline milestones.
• Collaborate with Creative team to develop engaging content for digital and social channels.

Qualifications

• Minimum of 8+ years of experience required from a biotech or pharmaceutical company – or an agency (comms or ad) that supports clients in the industry.
• Exceptional writing and editing skills; strong oral communications skills and ability to convey complex science for a variety of audiences.
• Ability to deliver products that engage, excite, and motivate audiences.
• Ability to interact with all levels of the company top to bottom, including senior management.
• Bachelor’s degree and advanced degrees required (e.g., PharmD/PhD/MPH).

HireMinds

POSITION SUMMARY

The position assists the Senior Manager of Annual Meeting Publications in pre-production processes of Annual Meeting publications, including submission and peer review of abstracts, and peer review of manuscripts. Provides support to presenters and moderators for the scientific abstracts program of the Annual Meeting and other meetings, as well as customer and system support regarding Annual Meeting publications.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

1. Abstract Authors and Moderators Processes

• Tests abstract system prior to opening of submission site; updates the online pages and documentation.

• Communicates with authors during all phases of abstract submission and preparation for the Annual Meeting, responding to queries and questions

• Invites and provides system support to oral session moderators

• Communicates instructions and reminders to abstract presenters and oral session moderators

• Ensures that all users of the online system receive proper service and support, specifically authors, presenters, reviewers, and meeting officials

• Processes refunds for duplicate submission payments

• Provides customer service to members and customers with questions about abstracts

2. Peer-Review Processes

• Solicits nominations forreviewers

• Communicates with reviewers during all phases of abstract review, responding to queries and questions

• Coordinates reviewer conference calls and assigns staff volunteers to calls

• Solicits nominations for and invites reviewers for the Education Program

• Monitors submission and review of manuscripts and follows up with authors and reviewers

• Facilitates generation of roster of abstract and reviewers for Annual Meeting VIP lists

3. Annual Meeting Publications Pre-Production Processes

• Creates sessions and proofs session logistics in the online system

• Edits abstracts in HTML format in the online system

• Tests outputs for the Annual Meeting abstracts, Program Notebook, Web Program, and Online Scheduler

• Prepares Hematology manuscripts for production

• Works with staff stakeholders and vendors to ensure Annual Meeting content is ready for export

• Coordinates review of abstract proofs by staff volunteers

• Trains staff on the use of the Annual Meeting management software

• Other duties as assigned

QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED

· Bachelor’s degree required.

· Minimum of three years administrative experience in a business setting, ideally supporting multiple individuals in a deadline driven-environment.

· Non-profit association background preferred.

· Detail and customer service oriented with excellent organizational skills and ability to multi-task.

· Problem solving and attention to detail.

· Strong oral and written communication skills.

· Proficiency in Microsoft Office, databases, and Internet. Basic HTML skills.

Green Key Resources