Chicago Casting Calls & Acting Auditions

Executive Assistant to SVP, Marketing

EMPIRE is an independent label, born and bred out of the Bay Area (San Francisco, California). We have grown to become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia and North and South America. We keep ourselves busy with a myriad of music-related services, ranging from the creation of original content and goods (e.g., sound recordings, music publishing, merchandise, and virtual goods) as well as the marketing, promotion, distribution, and creation of brand partnerships around the same. 

EMPIRE is currently looking for an experienced and energetic Executive Assistant to support our SVP, Marketing. The ideal candidate will have music industry experience, and have great judgment with discretion and confidentiality, as well as the ability to manage projects and deadlines.

This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude is essential.

What you’ll be doing:

• Interact with client and potential clients as well as other artists and high-level visitors

• Provide high-level administrative support and have the ability to work well with all levels of internal management and staff

• Pull together various industry charts, information and reports using a variety of resources

• Manage the executive’s desk and daily schedule,  manage itineraries, meetings and events, maintaining contact to inform them of upcoming appointments and meetings; Identify key issues and prioritizing the schedule accordingly

• Coordinate the logistics of Meetings, Conference Calls and Video Conferences

• Work closely with the Leadership team to provide seamless support to the Executive

• Manage and execute various travel arrangements and process travel & entertainment expenses

• Create and send grammatically/punctually correct internal/external company communication

Requirements:

• 2+ years executive assistant experience

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management

• Ability to interact comfortably and effectively with employees of companies with which we do business

• Self-motivated, proactive, and resourceful

• Excellent follow-through and attention to detail

• Flexible – able to adjust to changing priorities, and able to multitask

• Excellent customer service skills

• Excellent organization and time management skills

• Strong oral and written communication skills

• Run presentations and troubleshoot technical challenges

• Must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines

• Knowledge of travel logistics

• Extreme discretion with sensitive information

• Has advanced research and data analysis skills

• Adaptable to a variety of situations with numerous personalities

• Proficiency in Microsoft Office and other office productivity tools

• Willingness to put time in after hours and on weekends as needed

• Develop and demonstrate professional knowledge of the music business

• Proven ability to work effectively with senior management and senior level clients

• Strong time-management skills and advanced ability to organize multiple priorities in a fast-paced environment

• Ability to create efficiency through the use of technology and music-based systems, with aptitude to learn new software and systems

• Live in San Francisco or willing to relocate

Perks Playlist:

• Competitive salary commensurate with experience
• Health insurance, vision and dental 
• Life Insurance, short-term disability and long-term disability insurance is provided at no cost to you 
• Paid Holidays and paid time off 
• Company 401k plan

At Empire Distribution Inc., we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

EMPIRE

Sincere is looking for an awesome Executive Assistant to support our four-person C-suite. We need an event-coordinating, multi-tasking, problem-solving maestro who lives within 20 minutes of Framingham, MA. This full-time role will include a variable mix of Company responsibilities and personal tasks. The ideal candidate is flexible, dependable, and tenacious; and is equally comfortable coordinating hotel arrangements for 50+ people as they are installing a shelf in our office or picking up last-minute groceries.

In this role, you will:

• Orchestrate logistics for 3 annual team summits — coordinate travel, accommodation, meeting space, entertainment, catering, dining and ticket reservations, and transportation.
• Organize regularly scheduled team “spirit” activities.
• Document team events & curate a digital archive of Company history.
• Manage the overall appearance, function, and cleanliness of our workplace.
• Maintain pantry, office supply, and team merchandise stock.
• Ensure office A/V, WiFi, and security systems are best-in-class and in working order.
• Book executive travel arrangements.
• Handle shipping, returns & exchanges for the Company and executive team.
• Source personal service providers & schedule appointments for the executive team.
• Handle household tasks for the executive team as needed — shopping, selling, donations, setup, installation — you get the idea.

Requirements: 

• BONUS: 2+ years of corporate or private event planning experience.
• You get things done. Without sacrificing quality. Your results speak for themselves. 
• You love lists. And crossing things off them. You’ve got processes and systems in place to keep you on track.  
• You are an excellent listener and have a superior memory for details. No one needs to tell you something twice. With minimal direction, you’re off to the races. 
• You are a fantastic communicator — written and verbal. Typos irritate you, you can’t stand gerunds, and grammar is (almost) your middle name.  
• You have raw intelligence. You graduated from a good college with a solid GPA. 
• You can keep a secret. Discretion is key when you work for an executive team. 
• You aim to please and strive for perfection. You often go above and beyond what is asked, and you anticipate needs before they happen.
• You have thick skin. You don’t offend easily, can handle constructive criticism and are adept at dealing with demanding personalities. 
• You are caring, curious and have a great sense of humor. Hey, it’s not all about work you know! 
• You must have reliable transportation and live within 20 minutes of Framingham, MA.
• You can work from home. And our office. And our CEO’s house. And wherever you’re needed. You’ll work reasonable hours, but you have a 24/7 mindset. You get the point. 
• You like kids and are comfortable with pets. You will encounter both in this role.

About Sincere

Do you want to work in a growing company that invests in its employees more than the average company? Sincere is a family of brands with heart. The Company is home to Punchbowl®, Timehop®, and Memento®, and builds technology that brings you closer and helps show you care to the people who matter the most. With Sincere Foundation, we support organizations that address basic needs, and envision a future where everyone has the opportunity to celebrate, recognize milestones, and honor memories. We provide a fun, casual, and innovative environment where hard work is recognized and rewarded.

Some Sincere Perks:

• 100% healthcare coverage
• Flexibility to work from wherever you will be most effective
• A collaborative, start-up environment where you’ll learn a lot, get your hands dirty, and see your work directly impact our business
• Fantastic, smart coworkers who are passionate about what they do
• Virtual team coffee chats, Friday team trivia challenges, biannual Team Summits, and anything else we can think of to have fun as a team

Sincere Corporation

About Us:

WH Smith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WH Smith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

Marshall Retail Group prides itself on creating unique experiences for customers by developing distinctive retail store concepts that feature and highlight the local culture, community, and lifestyle of the cities in which they are located. InMotion Entertainment Group is the largest airport-based electronics retailer in travel locations globally, with access and insight into the latest technologies for business and leisure travelers, InMotion offers lifestyle products and electronics that include a wide breadth of headphones, mobile power, Bluetooth speakers and travel accessories.

Job Summary:

The Executive Assistant provides all aspects of direct support/assistance to the legal and business development executives. This position has exposure to information of a sensitive, confidential, strategic, and critical nature requiring discretion, independent judgment, tact and diplomacy. This position also requires interaction with other senior management personnel and therefore requires a professional attitude and strong interpersonal communication skills.

What you’ll Do

• Calendar – Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – particular focus for senior level steering committee meetings.
• Event Planning– Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
• Travel – Coordinates directly, or in conjunction with Travel department, travel arrangements including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and checks for new information pertaining to travel.
• Presentations – Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
• Contract and PO management – partner with procurement, IT leadership and finance to help the coordination of contracts and POs.
• Fiscal Management
• Preparing and submitting accurate Expense Reports
• Reconciling and processing invoices for key projects

What You Need

• Minimum of 3 years of experience as an assistant to a high-level individual within a fast-paced organization.
• Outstanding organization, prioritization, analytical, and anticipatory skills.
• Solid project management and problem-solving skills.
• Ability to be internally inspired to perform a task to the best of one’s ability using their own drive or initiative.
• Must be flexible and responsive to evolving and changing business environment.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Commitment to model and live out our Core Values and a positive mindset are critical for success and should reflect in everything you do.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Benefits:

• Medical, Dental & Vision Insurance
• FREE Life Insurance
• Short & Long Term Disability Insurance
• Pet Insurance
• Generous Paid Time Off
• 401k with company match
• Huge Employee Discount at all our stores, so check us out
• Amazing training & career path
• Competitive pay
• And more!

We can’t wait to meet you so apply today at www.jobsatMRG.com

EEO/ADA/DFWP

WH Smith North America is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. At WHSmith North America, it’s about each person bringing passion and skills to a dynamic and inclusive workplace!

WHSmith North America

We are Impress. We believe everyone deserves a smile they’ll love.

We are the largest chain of ortho clinics with fully digital processes. We have revolutionized the invisible orthodontic sector with the best team of professionals specialized in making people smile and using the latest technology for the diagnosis, treatment, and follow-up of all cases.

Our business model, a true combination of medical expertise and digitalization has been recognized in the top fastest-growing Health-Tech companies by Forbes and we are currently listed as a LinkedIn Top 10 start-up!

Born in Barcelona in 2019, in just 3 years, we’ve grown to pioneer leading care, flagship clinics and state-of-the-art tech across 8 countries and more than 100 locations, and we are expanding fast! Our aim is to improve people’s health and quality of life across the globe.

ABOUT THE ROLE:

We’re looking for an experienced Treatment Coordinator to help customers who visit our clinics become Impress Patients. Our Patients come into our clinics with the goal of feeling more confident and perfecting their smiles. Our Treatment Coordinator helps patients achieve the smile of their dreams by partnering with our Doctors to deliver an exceptional in-clinic experience and consultation.

This is an opportunity to make a meaningful impact by selling our patented treatment to the Bay area community. You’ll be scheduled to perform up to 40 Free Consultations per week, this includes clearly articulating Impress’s industry-changing technology, presenting treatment goals to patients, and starting new patients on their orthodontic treatment. We will also train you on how to assist the doctor in procedures that help patients progress towards the smile they’ve always wanted.

HOW YOU’LL HAVE AN IMPACT

• Achieve a same-day conversion rate of 60% or more and same monthly conversion results of 75%
• Drive high patient satisfaction by clearly communicating treatment goals and next steps
• Lead all pre-sale preparations (confirm appointments and post-appointment follow-ups),
• Convert prospects to active patients (we supply the leads through our marketing channels).
• Send prompt follow-up communication to patients, enter all information timely in our electronic medical records, send communications to General Dentists and assist with follow-up sales and patient communication. Update Slack channel with patient feedback.
• Provide a smooth hand-off to our treatment planner team so patients have a phenomenal experience.
• Assist the doctor in all procedures and occasionally perform indirect delivery of orthodontic attachments to patients’ teeth and refinement visits throughout a patient’s treatment time (about 1-3 visits over 6-18 months).
• Provide clinical care to all our existing patients. This included performing procedures independently, such as using an intraoral scanner to take images of patients’ teeth and using a CBCT scanner to take advanced, 3D images of patients’ teeth.
• Maintain clinic equipment such as scanners, x-rays, and dental units, export patient scans & x-rays.
• Perform other duties as assigned

WHAT YOU’LL BRING

• 2-3 years of working experience
• Must be willing and able to be onsite in clinic each day
• Must be able to work a flexible schedule based on the needs of the business. This can include nights, holidays, and weekends.
• Must be able to travel between clinics within the market if necessary for operations and patient care
• Must be living in the market of the clinic.
• Typical physical demands, twisting and ability to lift 45 lbs, able to stand for 8 hrs at a time, and coordinate movement of small instruments.
• 1+ years sales experience preferred
• You love to collaborate and work with members of different team members jumping in to provide support to members of your team if needed.
• You lead with empathy, patience and a positive attitude.
• You are intrinsically motivated to provide the best experience and care to customers, constantly looking for ways to improve processes and drive results.
• You are adaptable and flexible – excited to work in an environment that is constantly evolving.
• You are an excellent communicator, regardless of channel (written & verbal) or group of people (both internal and externally.

NICE TO HAVE

• Prior sales experience in sales quotas and conversion
• Prior experience in a dental/orthodontist office assisting medical professionals

WHAT WE’LL BRING

• Competitive medical, dental, and vision coverage
• Bonus compensation paid monthly
• Commuter benefits
• Opportunity for growth as the company expands
• Free orthodontic treatment
• A diverse group of smart people with backgrounds from healthcare to tech to entertainment
• The chance to join an exciting early-stage startup during its growth phase
• Compensation Range: $21 – $26 per hour plus commissions

Impress

SUMMARY

Ready to take a different path? Passionate about Technology? Love horse racing? Eager to work in a rapidly growing industry? Fascinated by the world of gambling and casinos? If you answered YES to any of these questions, the 1/ST TECHNOLOGY Group could be the right fit for you!

1/ST TECHNOLOGY is a global group of Technology, service, and wagering companies that provides B2B and B2C wagering and betting infrastructure for the horse racing and casino industries.  Our companies and products include AmTote, Xpressbet, 1/ST BET, and PariMAX, and we are always eager to add enthusiastic and knowledgeable members to our growing team.  Whether you’re a railbird, gamer, or you’re just passionate about Technology, and we’d love to find out if there’s a spot where you can thrive in the 1/ST TECHNOLOGY Group.  

At 1/ST Technology, innovation drives us to create dynamic digital experiences in the horse racing and gaming industry.

We are seeking a talented CRDC Assistant to work with the CRDC team to configure, test, operate and maintain, 1/ST Technology (AmTote) wagering equipment working from a centralized location. The CRDC Assistant work remotely, operating live racetracks throughout the country preforming step by step commands and are responsible for ensuring accurate, efficient, and satisfactory service to the customer, working from a remote environment. 

Base Work Location – Position is based onsite in Arcadia, CA – Local Area Candidates Only

IMPORTANT -> Please apply for this job at:     www.amtote.com / careers / search for CRDC Assistant

We are

Employer:                            AmTote International, Inc.

Location:                             Santa Anita Park

Industry:                              Gaming Industry/Race Tracks – Computer Software, Entertainment

Experience:                         4 years preferred  

Position:                              Full-Time Permanent Position w/benefits     Union Position

Union Dues:                       $39.02 bi-weekly

Probationary Pd:              6 Months

Hourly:                               19.89 per hour – eff. 6/1/2022

                                             Union Increases:  6 Months $20.89, 1^st Year $21.88 and 2^nd Year $23.86

Benefits:                              90 Day Waiting Period after you become a Permanent Employee

Work Schedule:                 Hours Vary – including holidays and weekends

RESPONSIBILITIES/DUTIES:

• Operates the wagering system and/or all other peripheral equipment or systems associated with AmTote’s service.
• Generates all necessary reports as required by customer mutuel departments and state regulatory agencies.
• Assists RDC Staff and Terminal technicians with operation and troubleshooting techniques when necessary.
• Constructive interaction with AmTote customers and co-workers in a high-pressure environment, geared towards all aspects of AmTote service operations.
• Performs other duties as needed

EDUCATION/EXPERIENCE:

• Associates’s degree in computer science or IT (preferred)
• Minimum of four (4) years of overall tote experience, including working in the field.
• Basic familiarity with real-time systems processing.
• Good understanding of PC-type operating systems, specifically Microsoft Windows 2000®, XP and NT® operating systems, including basic file management, directory structures, and command line operation.
• Good understanding of PC-based spreadsheet software such as Microsoft Excel, including formulas, formatting and reporting functions
• Ability to handle multiple tasks simultaneously.
• Well-developed typing skills.
• Good verbal and written communication skills, including job-specific software technologies, to facilitate communication with customer and systems support personnel.
• Physical ability to lift and carry 50 pounds, and to sit and/or stand for long periods of time.
• Business acumen in understanding department/operations and how this role contributes to the business
• Maintains professional integrity at all times
• Ability to work on a team and as an individual contributor
• Individual must be open to learn about and understand the ‘niche’ industry
• Ability to change course easily – knows when to be patient and when to push while working in the “gray”
• Self-starter, self-motivator, detail-oriented, highly organized
• Must be personable and approachable, demonstrate professionalism and active listening skills at all times
• Must be able to work effectively and efficiently in a fast-paced environment, including stressful situations
• Expert prioritization skills
• Motivated to excel, competitive in nature, and does not confuse “efforts” with “results”
• Demonstrates and maintains flexibility and adapts to changes within industry and company

P    

PREFERRED EXPERIENCE & EDUCATION:

• Knowledgeable in technology, horse racing, pari-mutuel wagering, gaming, sports wagering and/or experience in a start-up environment

OTHER INFORMATION:

• Compensation is commensurate with experience and includes a competitive base salary based on Collective Bargaining Agreement and benefits
• This role does not have supervisory responsibilities.

BASE WORK LOCATION:

• Position is based at Santa Anita Park in California.

We are 1/ST Technology – A fully integrated racing and gaming technology company providing solutions that drive pari-mutuel and fixed-odds wagering world-wide. A leading technology and services provider to the North American pari-mutuel wagering market, with services that include the horse racing industry’s most comprehensive and user-friendly wagering website/platform allowing customers to wager from a computer, phone, or mobile device.  Ongoing commitment to the growth and success of the global racing industry through B2C and B2B product innovation, extensive professional services offerings, the broadest integration of hosts for commingled pari-mutuel, and fixed odds and the continued evolution of the preeminent totalizator systems in the world.

1/ST Technology is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

1/ST Technology – AmTote International and Xpressbet

Title: Executive Assistant III
Location: New York, NY 10001
Duration: 4+ Months possible extension or FTE

Job Description: Client Studios is seeking a highly motivated and customer obsessed Executive Assistant to support the Head of  AVOD (Advertising Video on Demand), Unscripted, and Targeted Originals, Client Studios.

This is an important area for Client requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track Executive meetings, priorities and emails, manage travel and expenses, and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for this office and its directs, ensuring appropriate and timely action on deliverables.

Qualifications:
Successful candidates will posses the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moments notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. High level Entertainment Desk experience required.

This position requires 7+ years of experience supporting senior management (Head Ofs, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools, as well as Airtable.

Please describe the team the TEMP will be joining. What projects do they work on? What is the team culture like?
•    Team is responsible for content and programming for Freevee Originals 
•    Team creates content and strategic implementation and this contractor will be scheduling for the content
•    Collaborative org 

Reason for the request
New Temporary Worker

Typical Day in the Role: 
Extension: 
–    Probably, depends on candidate’s performance. Really just looking for a candidate really quickly, but if they really enjoy this role and their performance is really good they certainly have a shot at an extension or FTE.

Interaction with team:
–    Very small, but open to team
–    Working with Lauren and having assistance if need be from everyone on the team.

Typical Tasks:
–    Looking up and making sure the calendar for the manager is up to date, there is no conflicts between meetings. 
–    Understanding what the executive’s priority is.
–    Assist in managing the project submission process and upkeep of submission logs
–    Support the Co-Head in all department-related and series-related projects, internal and external requests and special team initiatives
–    Develop tracking mechanisms as well as provide notes on submitted pitches, treatments, and episodes as needed
–    Coordinate and interface with other departments, including but not limited to: marketing, business affairs, legal, PR, creative, production, and post-production teams.
–    Interface with all levels of Client Studios, IMDb TV and Client employees as well assist in communication with external stakeholders and the creative community on a daily basis.
–    Shadow creative projects as requested/interested
–    Contribute as a member of the Content and Programming team to ensure group success, including working closely with the Creative Assistant and Creative Executives

Compelling Story & Candidate Value Proposition
In a competitive market, why should a candidate accept this role instead of another that is similar?
Executive they are working for is one of the most brilliant executes in the HM’s opinion
Extremely creative and fun team 
Being part of an org creating television 

Candidate Requirements
What leadership principles stand out to you for this role?
Invent and simply 
Earns trust 

How many years of experience do you require or prefer?
7+ years of experience 

What degrees, certifications, and skills do you require or prefer?
BA is preferred
Really just wants someone who’s career has majority been EA  

What qualifications would a candidate possess that would make them the best vs an average candidate? 
Can do attitude
Thrives under pressure

What are some red flags that would immediately make you disqualify a candidate?
Looking for an in to go somewhere else

What KPIs will you and the candidate use to measure success? 
Executive feedbacks 
Microsoft Office 5+ years
Project Management platform 5+ years
 
TalentBurst, an Inc 5000 company

Title:Executive Assistant

Location: San Jose,CA (Hybrid)

Contract: 5+ Month

Job Description

Client, Inc., has an immediate need for a talented Executive Assistant to provide administrative support backup coverage to C-Suite executives and various levels of professionals. Client seeks the best and brightest candidate who is driven, values professional relationships complimented by creativity and teamwork. Further, the right candidate will have demonstrated progressive success as an Executive Assistant supporting dynamic, senior-level executives in a fast-paced, high-tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to meet deadlines and expectations for support.

This position is expected to involve a high degree of confidentiality, creativity, latitude, flexibility, and availability for effective and efficient performance for support required.

Major Duties And Responsibilities

Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executive and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex and changing calendars, schedule appointments, meetings, and organizational functions.

Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community, and political representatives.

Manage a wide range of critical tasks and projects including research, contract database and entity maintenance administration, retention of records and other operations programs.

Make detailed and complex global travel arrangements, including obtaining passports and visas.

Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determines if executive action is needed.

May arrange organization events and offsites, plan programs and small events for meetings and entertainment of visitors.

May initiate and facilitate meetings, take meeting minutes and manage / track action items.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, summaries, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.

May create POs and process invoices in e-billing systems.

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Use political savvy and sophistication to filter through and facilitate actionable items.

Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.

Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrate a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health compliance.

Provide administrative support and cross-coverage to manager, executive assistants, and administration staff, as necessary.

Other Duties As Required.

Required Profile (education, experience):

BS or BA with 8+ years of experience supporting C-Suite executives or equivalent experience with at least 4 years’ working within a highly demanding fast-paced oriented environment.

Exceptional calendar management. organizational and time-management skills.

Exceptional communication skills, verbal and written.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of integrity with a humble nature; fully capable to be proactive, take initiative, manage, and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

High level of work ethics, integrity, confidentiality, and flexibility.

Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets Profile (skills, Experience, Education)

Experience assisting within a corporate environment.

Experience using such as Concur, Jira, Zoom, DocuSign, NetSuite, E-Billing, etc.

Experience in a highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Highly driven to succeed.

Must be reliable and able to work independently.

Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines, and organizational structure.
WinMax

Parker Blake is currently partnering with Legrand on the following hybrid opportunity.

Legrand, North and Central America has an exciting opportunity for an Executive Assistant to the President of the Electrical Wiring Systems Division in West Hartford, CT. This person will provide highly sensitive and often confidential administrative and project support to chief executive staff members and other corporate personnel. In this position, there is a combination of task-oriented work as well as work that requires creative thinking. The ideal candidate is a professional go-getter that enjoys getting involved, particularly with the planning, launching and running of special projects, events and meetings as well as handling the routine demands of the job.

What Will You Do?

• Provide administrative and office support for day-to-day activities and long-term projects to key executives and other individuals
• Handle highly sensitive information requiring a high degree of discretion and absolute confidentiality
• Daily communication with all levels of the organization
• May draft language and generate graphics, slides and presentation materials; create spreadsheets, flow diagrams and reports for internal and external communications
• Maintain electronic calendars for multiple executives, scheduling travel, meetings and activities and re-scheduling as needed
• Handle arrangements for all types and levels of meetings, internal and external
• Make arrangements for meetings involving Legrand personnel from other facilities, customers or suppliers which may require that additional arrangements be made for transportation, lodging, etc.
• Handle Passport and Visa applications and renewals
• Schedule travel itineraries, meetings and related activities. Send necessary materials ahead or with manager for meetings, presentations, etc.
• Working individually, or leading a team, take responsibility for planning and carrying out corporate events, department off-site meetings, teambuilding activities and group dinners. Develop schedule of events, identify and secure facility, handle all arrangements and details including agenda/presentations, refreshments, entertainment and related
• May provide support and backup for other functions, as needed, for vacations and other absences, or as work load demands
• Must quickly develop and maintain an understanding of the primary duties and responsibilities of these jobs
• Day to day handling of problems and issues of a highly complex or less well-defined nature
• Requires some investigation of situation, fact and data gathering and analysis of information, as well as the ability to negotiate, prioritize and handle difficult people and situations
• Complete expense reports for multiple corporate managers and executives
• Organizing and maintain files and records, ordering of supplies, setting up purchase orders and maintaining corporate merchandise inventory
• Perform other similar and related duties as required

Education:

• Bachelors degree or equivalent experience

Experience:

• 10 years of Executive Assistant experience required.
• Experience supporting Senior Executives or C-suite experience required.
• Previous experience working in an office environment is required.
• Experience with domestic and international travel arrangements required.
• Experience managing functions and setting up events, required.

Knowledge & Skills:

• Will support President of the Electrical Wiring Systems Division of Legrand North and Central America as well as other Division Executives, which operates with over $1 billion in revenue.
• Independent judgment is required to plan, prioritize, organize and accomplish a diversified work load
• Strong organizational and time management skills, close attention to detail and be able to effectively handle multiple priorities
• Able to handle highly sensitive material appropriately and maintain a high level of confidentiality
• Able to communicate effectively both in written format and oral presentation and be able to create effective reports, presentations and business correspondence
• Able to give and receive detailed/complex and sensitive information, and process that information appropriately
• Must be highly collaborative and able to work in a team-based environment.
• Able to handle all types of personalities and relate to people at all levels of the organization
• Must show ability to represent respective executive staff in a highly professional manner
• Exceptional computer skills, extensive knowledge of Microsoft Office applications and functions including word processing, mail merge, PDF conversions, spreadsheet and database creation and maintenance; proficiency with various e-mail, calendaring, meeting management and related communications software.
• Working knowledge of Office 365, SharePoint and Concur preferred but not required
• Must possess excellent project management skills, including demonstrated ability to develop and manage to a project plan, establish priorities, work to deadlines and control a number of projects at various stages of work

About Legrand

Every single day, Legrand brings power, light and data to millions of spaces around the world. Legrand is a global, publicly-traded company listed on the Euronext (Legrand SA EPA: LR) with 36,000 employees worldwide, a market cap of $16B, revenue of more than $5 billion, with products sold in 180 countries. Legrand is listed on the Forbes Global 2000 as one of the world’s best employers. For more information, visit legrand.com.

About Legrand North and Central America

Legrand North and Central America (LNCA) employs over 5,000 associates in 60 locations, working in 6 product categories (Electrical Wiring Systems, Building Control Systems, AV, Data Communications, Power Distribution and Control, and Lighting). LNCA offers comprehensive medical, dental and vision coverage. LNCA offers distinctive benefits like high employer 401K match, above-benchmark paid maternity leave, paid time off to volunteer, and an active women’s network. LNCA is an employee-centered, growth company with tremendous opportunity. For more information, visit legrand.us.

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Equal Opportunity Employer

Parker Blake Consulting, LLC

THE FIRM:

My client is a well-known and entirely employee-owned California based commercial general contractor currently listed on California’s top ENR ranking commercial contractors list as well as a top ranking U.S. ENR commercial contractor. The firm holds a very high reputation within the state of California and reflects a large presence within the Southern California commercial construction market. The firm has been established for over 50+ years with over 6+ offices in the state and growing, my client employs upwards to 500 full time employees and is on track to surpass over $1B in annual revenue by the end of 2023. The firm is known to be the multi-disciplinary commercial general contractor on the west coast with vertical commercial building expertise in multiple sectors of the market, including commercial, healthcare, hospitality, mixed-use/multi-family, entertainment/amusement parks, special projects, aerospace, aviation, industrial, high-bay, education, government, and senior living. My client is known for building genuine landmark commercial projects within the state with median project values typically ranging in totals between $50M to $500M.

THE NEED:

My client has asked for my assistance in securing them a new and experienced Commercial Construction Assistant Project Manager to join their rapidly growing Special Projects Building Division out of their San Diego, California office. The firm is looking for an experienced Assistant Construction Project Manager with past project experience involving one of the following: commercial interiors/tenant improvements, corporate office, aerospace, industrial/warehouse, retail, entertainment/amusement park, resort/hospitality, aviation, multifamily high-rise interiors, or another form commercial special projects. My client invests a lot in their employees and has an excellent training and development on-boarding program aimed at fast-tracking careers and allowing their employees to take their career in the direction that makes the most sense for them. If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

JOB RESPONSIBILITIES:

This experienced Commercial Construction Assistant Project Manager of the San Diego Special Projects Division will report directly to the Senior Project Manager as well as the Project Executive and Vice President of their San Diego office giving them exposure and opportunity to learn from multiple high-level executives within the leadership team.

The key responsibilities for this position include:

• Responsible for assisting and engaging in positive and confident relationships with owners and owners’ representatives, as well as architects, designers, property managers, consultants and subcontractors.
• Take part and assist with the pre-planning and conceptual phase
• Assist in developing and maintaining the project schedule
• Communicate project schedule to subs and vendors
• Budget management – assist in establishing project strategy to meet profit goals
• Ensure that accurate and complete plans and specifications are issued to all subcontractors and document any omissions or inaccuracies.
• Oversee the as-builts, submittals and manuals, in conjunction with the superintendent, and ensure all records are transmitted to the owner upon completion of project.
• Making sure all accounting for the project is accurate and complete and maintain accurate and timely reporting to the accounting department.

REQUIRED QUALIFICATIONS:

This qualified Commercial Construction Assistant Project Manager of the San Diego Special Projects Division will have:

• A minimum of 1-3+ years’ experience working as an Assistant Construction Project Manager, Senior Project Engineer, or Construction Project Manager for a full-service commercial general contractor in the state of California
• Past project experience involving any of the following special projects: commercial interiors/tenant improvements, corporate office, aerospace, industrial/warehouse, retail, hospitality, entertainment/amusement park, aviation, multifamily high-rise interiors, or any other similar forms of commercial special projects
• Bachelor’s Degree in Construction Management, Architecture, or Engineering or another applicable field from a U.S. accredited college or university (preferred but not required)

THE COMPENSATION PACKAGE:

The successful Commercial Construction Assistant Project Manager of the San Diego Special Projects Division will be compensated with a competitive base salary ranging from $100,000.00 – $160,000.00 based on work experience, this figure does not include additional benefits and perks that are listed below.

Benefits Package includes the following:

• Employee stock ownership plan (ESOP)
• Companywide annual discretionary based bonus
• Companywide annual market salary adjustment, salary raise of 3-5% every year
• $450 monthly vehicle allowance
• Company credit card for all gas expenses
• Company provided laptop and mobile work phone
• 401K retirement plan
• Premium Health/dental/vision benefits w/ family coverage
• Tuition Reimbursement program
• Open vacation policy (equivalent to 3-4 weeks of vacation PTO)

If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

C.SEC | An Executive Search Firm

Project Manager – Medicaid/Medicare environment required

Contract (6+ months)

Remote

No C2C or agencies

Global insurance organization has an immediate contract role open for a Project Manager with experience in a Medicaid/Medicare environment leading software development projects (not product or portfolio). This position focuses on technical projects related to the design, development, execution, implementation or maintenance of systems or software. They create scope documents based on approved charters and project plans (work breakdown structures), track key milestones and adjust project plans, budget requests and/or resources to meet the needs of customers. Senior IT Project Managers are assigned to projects with multiple interdependencies and of moderate complexity, scope, risk and impact to the business.

Required education, experience/technology/methodology:

Bachelor’s Degree in a Computer, Mathematics, or Business-related field or relevant work experience

5-8 years related work experience (healthcare, medicare or medicaid)

– Rally

– Agile/SAFe exp

– Software Development familiarity with Medicare/Medicaid environment

– Management in a healthcare environment

– PMP Cert (preferred)

– Agile/Scrum Cert (preferred)

Product/portfolio experience will not be given consideration.

We will not entertain C2C or Agencies.

System Soft Technologies