Executive Assistant

Our client, a nonprofit organization located in Newton, MA, is seeking a professional Executive Assistant to join their team! In this role your main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. An ideal candidate should be able to anticipate and address the needs of senior management and perform administrative tasks to ensure their days run smoothly and efficiently. This is a full time role (Monday – Friday) and can compensate up to $38/hr depending on experience.

Job Duties:

EXECUTIVE AND PERSONAL ASSISTANTANCE:

• Manage and maintain incredibly detailed, ever-changing calendars including scheduling appointments, conference calls, and events.
• Coordinate business and personal travel itineraries, flights, hotel accommodations, rental cars and other travel needs.
• Draft and edit correspondence, communications, presentations and other documents on behalf of management.
• Serve as a liaison with internal staff at all levels. Interact with external partners as well as RFF leadership.
• Prepare agendas for meetings, briefing materials and presentations as needed.
• Provide administrative support to management in order to increase availability for other executive level responsibilities.
• Manage phone calls and emails.
• Respond promptly to managers’ queries.
• Facilitate internal communication (e.g. distribute information and schedule presentations).
• Office management, program support and general needs.
• Manage and maintain incredibly detailed, ever-changing personal calendar including scheduling personal appointments.
• Provide assistance and support on various projects.
• Errands: Tasks range from merchandise returns, and package pickups to fetching specialized items in the Greater Boston area.
• Home Maintenance: Source contractors, get estimates, and oversee various projects – big and small.
• Provisioning: Occasional shopping, paying careful attention to quality and brand preferences.
• Handle inventory and supplies.
• Event Planning: Help secure venue selection, catering, production, entertainment, gifts, transportation, and lodging.
• Custom Organization. Varies from small filing projects to computer clean-up projects.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Bachelor’s degree required.
• 3 or more years supporting C-Level executives.
• Computer literacy and proficiency in Microsoft Office.
• Strong communication skills (via phone, email and in-person).
• Experience exercising discretion and confidentiality with sensitive company information.
• Attention to detail is a must.
• Strong organizational skills.

Qualified candidates are encouraged to apply for consideration!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Beacon Hill Staffing Group