Executive Assistant

Executive Assistant

Charlotte, NC

OVERVIEW

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

JOB DESCRIPTION

This position is a full-time, in-person, role in our Charlotte, NC office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals on various teams as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions

• Provide executive administrative support to deal team including multiple senior-level deal professionals.
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client entertainment, gifts & events.
• Liaise and support internal and external clients while maintain confidentiality.
• Support the transaction process by managing Eastdil Secured’s proprietary database, assist with deal marketing process including but not limited to data management, timely distribution of marketing materials to clients, meeting coordination and associated travel.
• Track expenses and submit monthly expense reports for team.
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination.
• Work in a fast-paced environment, make informed decisions, communicate effectively, prioritize workload efficiently and with accuracy in high pressure situations.
• Collaborate and provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• Assist in editing, formatting, and printing presentations and documents using Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• In-person position
• Ad-hoc personal tasks may also be required.
• Some off-hour availability (overtime) required.

Education and Qualifications

• Bachelor’s Degree, preferred.
• 3+ years of experience in a corporate environment working with senior level executives.

Experience, Skills and Competencies Required

• Positive and professional attitude with the ability to self-motivate.
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion.
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines.
• A self-starter with a high degree of energy
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars and meetings using Microsoft Outlook, Teams and Zoom
• Experience with booking complex travel and managing multiple itineraries simultaneously.
• Experience with expense report processing for multiple team members; SAP Concur Expense and Travel management software experience a plus.
• Tech-savvy and excellent computer skills.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Ability to produce regional events.
• Apple device required for remote connectivity.

Salary Range: $67,000-$94,000

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Eastdil Secured