Executive & Development Assistant

O Cinema is an independent, community-based, mission-driven, nonprofit arthouse cinema featuring first-run films, engaging programs, and interactive events. Our mission is to provide intriguing, entertaining, and superior quality offerings that audiences will otherwise not see in South Florida. We work to ensure that we present a reflection of our diverse community and that prices are accessible to the broadest possible audience. We believe in the power of the arts to change communities and change lives.

Through a robust platform of creative, innovative, and engaging programs we strive to Entertain, Educate, and Inspire.

We are looking for a motivated Executive Assistant to support the CEO and members of the team. The right candidate will be quick at solving problems, give attention to detail, have a sense of urgency, and a sense of humor. They must have prior experience as an executive or administrative assistant, and be energized by O

Cinema’s mission.

• Schedule appointments and provide general administrative support to the Executive Director/O Cinema
• Assist with email correspondence and inbox maintenance
• Assist with booking and coordination of travel
• Develop and maintain a digital filing system; educate others who require access on the system -Google Drive/DropBox
• Follow up with partners and monitor communication and thank you protocol with donors for ED
• Prepare and format presentations and reports, including editing and proofreading
• Conduct data research for CEO/CAO
• Carry out administrative duties (i.e. photocopying, binding, scanning, etc.)
• Coordinate and manage assigned projects
• Prepare meeting agendas and take accurate minutes of meetings for staff, board and special project meetings (might involve evening work)
• Organize, clean up and manage databases
• Process offline gifts (checks, wire transfers, etc.) in database
• Assist with stewardship of donors, including preparation and sending of acknowledgement letters
• Assist with donor prospecting (identification and research)
• Assist with event preparation and staffing (as needed, may require evening and weekend work)
• Track and manage deadlines
• Manage media and other appearance requests; inform relevant staff about requests and appearances

REQUIREMENTS AND QUALIFICATIONS

• Commitment to the mission of O Cinema
• Ability to handle sensitive information in a confidential manner
• Advanced proficiency in Microsoft Office Suite, Dropbox, Adobe Suite and more
• Strong command of Google Workspace including but not limited to Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet
• Ability to learn new software quickly
• Demonstrate an understanding of and ability to work with organizational budgeting
• High levels of accuracy in task execution and a sense of urgency
• Ability to thrive in a detail-oriented, deadline-driven environment
• Ability to manage multiple deadlines at once
• Strong written/verbal communication and organizational skills
• Ability to work independently and within a team environment to meet deadlines
• Ability to interface with all levels of personnel and management
• Fluid with technology
• Strong planning and project management skills
• Desire to work in a fast-paced environment and varied environment
• Commitment to equity, diversity, inclusion and belonging
• Sense of humor

Reports to: CEO/CAO

Job Type: Salaried part time 20-25 hours

SALARY RANGE: $25,000 -$35,000

BENEFITS

• Generous time off policies
• Remote work flexibility
• Relaxed work atmosphere and dress code
• Free movies at O Cinema

O Cinema is an equal opportunity employer and committed to hiring team members from diverse backgrounds, perspectives, and lived experiences. All applicants will be considered for employment without attention to race, color, ancestry, national origin, sex, sexual orientation, gender identity or expression, religious creed, age, ability, military or veteran status.

Send resume and cover to: [email protected]

O Cinema