Lawfirm Assistant (Entertainment Division)

***Experience working for a law firm where they handled attorney billing is a MUST***

Lawfirm Assistant, Music/Entertainment

We need an expert eye for detail and exceptional organizational talents to help manage schedules and dive into the details of our work in music and entertainment. You are business-oriented, think outside the box, and you confidently communicate at all levels. The successful candidate will seek to work in an environment where freedom and responsibility are equally valued, and where passion and curiosity are mandates.

Responsibilities:

Maintain complex calendars, including scheduling of meetings, internally and externally, with multiple parties across multiple time zones.

Answer phones, coordinate conference calls and roll calls for a very busy desk.

Coordinate travel arrangements (domestic and international).

Process travel and expense reports.

Support various music aspects of the team’s day to day.

Identify and help uncover ways to streamline information flow and workflow.

Requirements:

3+ years as an entertainment assistant (experience with music is a plus but not required).

Get to know the team so well, you can do their thinking for them in an administrative capacity.

Must be able to manage a demanding and hectic schedule, staying on top of heavy email flow and rolling calls.

Must be comfortable speaking and corresponding with demanding clients.

Team player who operates in a fast paced setting.

Understanding of how to prioritize and respond accordingly.

Have clear, concise communication skills, excellent interpersonal skills, creative thinking, and the ability to multitask.

Ability to be discrete and maintain confidential information.

Excellent computer skills including Word, Outlook, etc. Technical aptitude highly preferred.

Must handle personal requests and must be flexible on work hours and be willing to work overtime.

The Successful Candidate Will Also:

Be able to work proactively, independently and reliably on multiple projects under tight time frames in a fast-paced environment with a positive and energetic attitude. They must be a self-starter who is bright and highly motivated.

The ideal candidate is excited to dive in head first and enjoys a fast-paced environment.

The candidate must have good judgment and be able to work independently with little direction at times.

Have experience working across a diversity of cultures, time zones, and languages.

Have unparalleled organizational skills and unwavering attention to detail. Must be able to multitask and understand the urgent need of client requests.

Be curious and eager to tackle matters outside area of expertise.

Tech­-savviness,

Speak multiple languages (not required).

Have a great sense of humor!

Prosum