Executive Assistant to the CEO and Chief of Staff

*To avoid fraudulent outreach, please only respond to inquiries regarding any roles at our company that come from an @DreamscapeVR.com or @DreamscapeLearn.com email address.*

About Us

With leadership rooted deeply in the worlds of Hollywood filmmaking, Disney imagineering, and educational innovation, Dreamscape Learn is transforming what is possible in both K12 and higher education. The company has developed cutting-edge, immersive curricular experiences that merge the power of emotional narrative with advanced pedagogy and immersive technologies to deliver levels of richness and engagement never before available in technology-enhanced education.

Our advanced motion capture techniques allow multiple users to be rendered simultaneously, fully in touch with their senses, in real time. Students experience themselves as characters able to interact inside computer generated worlds that can seamlessly merge the virtual and physical.

Dreamscape Learn’s mission is to merge the most advanced experiential pedagogy with the entertainment industry’s best cinematic storytelling to deliver unique virtual reality and 2D education experiences that change the game, at large scale, in how students and faculty work and in the student outcomes that result from that work.

About the Role

The Executive Assistant will provide high-level administrative support to the CEO and their Chief of Staff. Reporting directly to the CEO and CoS, the Executive Assistant provides executive support in a one-on-one working capacity. The Executive Assistant also serves as a liaison to the senior management team; organizes and coordinates executive outreach and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion.
• Ability to function well in a high-paced environment.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.
• Arrange travel and accommodations while thinking through all the logistics and point-to-point travel.
• Prepare and submit expense reports.
• Phone management – answer, transfer, and roll calls; schedule & coordinate conference calls (including multi-party, multi-time zone conf calls); take and deliver accurate messages; refer non-routine calls to the appropriate staff.
• Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects and other documents in support of objectives for the CEO and CoS.
• Draft and prepare correspondence as needed.
• Provide general administrative support including managing conference room bookings, assist with IT issues, maintaining filing systems, and any ad hoc projects that may arise.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Qualifications:

• Minimum 2-3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Dropbox, Zoom, Slack, Avaya Phone System
• Flexible hours as dictated by the needs of the business for projects and meetings.
• Excellent attention to detail, great organizational skills, and solid judgment capabilities.
• Outstanding interpersonal skills as well as high levels of proactivity and anticipation.
• Team player with proven ability to multitask and prioritize. This role will work in tandem with other assistant, so the ideal candidate must collaborate well with others.
• Equally strong written and verbal communication skills.

Job Type: Full-Time (hybrid of in-office and remote)

Job Location: Manhattan, NY

Salary: Salary commensurate with experience level

Benefits & Perks:

• Comprehensive Medical, Dental, & Vision Plans
• Employee Assistance Program to support the health & well-being of our team
• 401(k) Plan
• Generous Paid Parental Leave
• Paid Time Off
• Tuition Reimbursement & Learning and Development Opportunities
• Dog-Friendly Office
• Stocked Kitchen & Snacks

Equal Opportunity

Dreamscape Learn, Inc. values diversity and belonging and is committed to providing equal opportunities. In keeping with this policy, the Company strictly prohibits unlawful discrimination of any kind, including discrimination based on race, color, creed, sex, religion, marital status, registered domestic partner status, age, national origin, ancestry, citizenship status, veteran status, genetic information, physical or mental disability, medical condition including genetic characteristics, sexual orientation, gender, gender identity or expression (including transgender status), pregnancy, childbirth, or related medical conditions, or any other consideration made unlawful by federal, state, or local laws (“Protected Characteristics”).

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