Los Angeles Dance Casting Calls & Acting Auditions

JOB FUNCTION

The Administrative Coordinator position involves providing administrative support to a team of up to 4 investment professionals. We are seeking a candidate who is passionate about and excels in a support role. This role will report directly to the Administrative Manager.

***Hybrid schedule!! Market hours, Amazing benefits including lucrative bonuses, health benefits, PTO, 401k matching, etc.

***Beautiful SF Financial District office with sweeping views***

Responsibilities of the role may include, but are not limited to:

Administrative Support:

• Efficiently manage calendars and facilitate meetings with representatives from public companies, research providers, and industry contacts.
• Act as a gatekeeper for investment professionals, evaluating and managing incoming information and callers, and handling correspondence.
• Engage in communication with sell-side brokers regarding corporate access offerings, research, and models. Compile comprehensive research packets using online resources and research outlets, including brokerage and company reports.
• Aid in tracking meetings and projects using internal systems.
• Organize and coordinate a substantial volume of domestic and international travel arrangements, along with preparing detailed travel itineraries.
• Prepare expense reports, maintaining a solid understanding of travel and entertainment policies and compliance procedures.
• Assist with event planning and contribute to ad hoc projects as necessary.
• Provide backup coverage for an Investment Assistant.

Office Management:

• Warmly welcome and assist guests, ensuring smooth logistics for on-site meetings.
• Receive and distribute mail and package deliveries, as well as prepare outgoing FedEx shipments.
• Facilitate lunch orders and manage lunch deliveries, while effectively communicating with team members.
• Maintain the general office, supplies, and kitchen area, restocking items as needed.
• Coordinate and collaborate with building contractors to schedule office maintenance tasks.

QUALIFICATIONS

The ideal candidate should have:

• An undergraduate degree with a proven academic track record.
• 2-3 years of administrative experience in the financial industry required.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, and PowerPoint).
• Demonstrated customer service orientation.
• Previous experience in a support role within a team environment.

The ideal candidate possesses the following qualities:

• Strong interpersonal skills: able to work well with colleagues within the firm and external stakeholders, building professional relationships.
• Team-oriented: willing to collaborate with team members and assist with ad hoc tasks and requests to ensure all needs are met.
• Effective communicator: able to communicate clearly and directly in a fast-paced work environment.
• Proactive: capable of recognizing, anticipating, and addressing needs with a sense of urgency.
• Sound judgment: able to handle sensitive or confidential information discreetly.
• Accountability: takes ownership of individual responsibilities and work product.
• Process-oriented: pays close attention to detail and strives for continuous improvement.
• Experience within the Financial Industry is a plus.

****4 days Onsite role – Local Candidates Only****

Pacific Placement Group, LLC.

WHO IS AIR CHARTER SERVICE

Our clients consists of high-net-worth individuals, fortune 500 companies, governments & relief agencies, and sports & entertainment organizations. Our Sales Consultants manage the full travel and sales cycle, so all our clients have to do is fly!

As a Personal Assistant, you will be supporting our President of the Americas with day-to-day functions to ensure the business is running smoothly. You will be responsible for managing the President’s schedule, arranging meetings and assisting with event planning.

We are seeking a high-spirited individual who has proven experience and skills as a Personal Assistant, is familiar with an everchanging working environment and is interested in going the extra mile. If this sounds like responsibilities you have had in the past then apply today!

A DAY IN THE LIFE

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage the President’s calendar, set up meetings and send meeting reminders.
• Daily meetings with the President to review the schedule.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Plan Office CEO and visitors’ events, visits, and meetings.
• Take minutes during meetings.
• To assist Accounts with the President’s credit card statements and reconciliation.
• To review expenses of specific individuals.
• Greeting candidates who will be interviewing with the President.
• Assist in the planning of summer and holidays parties.
• In-office
• Monday to Friday: 8am to 430pm (subject to change if necessary)

WHAT DO WE LOOK FOR

• Attention to detail
• Able to prioritize effectively
• Ability to work individually and as part of a team
• Well-organized
• Reliable
• Discretion and confidentiality
• Proactive
• Multi-tasking
• Project management
• Time management
• Bachelor’s degree preferred
• 2 years of proven experience as an Executive Assistant, Personal Assistant or Project Management
• Excellent MS Office knowledge
• Excellent verbal and written communications skills
• Exceptional writing, editing, and proofreading skills

WHAT IS IN IT FOR YOU

• Dynamic and fast-growing company
• Job stability and leadership support of development
• Award-winning professional training and one-on-one mentoring
• Balance between independent and team-oriented work
• A welcoming, enjoyable and interactive environment – seasonal events and team night outings

Corporate Environment & Social Responsibility Report 2023

Check us out on social media!

LinkedIn-Facebook-Instagram-TikTok-Twitter-Youtube

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

WHAT ARE THE NEXT STEPS?

Submit your resume to us today and a member from our recruitment team will be in touch!

Air Charter Service

As the Closing Coordinator, you will support the efficient coordination and closing of land acquisitions and lot sales. Responsibilities will include collaboration with a variety of business segments and their respective leaders, including Land Acquisition & Development, Accounting, Finance, and Homebuilding. This role will also require clear and effective communication with third-party service providers such as title companies, attorneys, homebuilders, and land sellers.

ESSENTIAL JOB RESPONSIBILITIES:

• Review of purchase and sales contracts.
• Fully cycle transaction management and coordination of land and lot closings with title companies, attorneys, land sellers, lot purchasers, and other third-party service providers
• Creation and maintenance of tracking schedules & timelines to ensure execution of contractual and closing obligations (i.e. feasibility expiration, title comments, closing, lot completion dates, etc).
• Create and maintain a file system and document control for fully executed contracts, closings, and recorded documents.
• Collaboration with Accounting/Finance departments during closing process.
• Input and maintenance of contracts into the XO Land Management and Development Software.
• Preparation of acquisition and disposition reports for senior management
• Preparation of various lot inventory, real estate holdings, and other asset reports for accounting review.
• Performs other projects and related duties as assigned.

EXPERIENCE & SKILLS:

• Minimum 3 years’ experience in the Real Estate Sales and closing transaction.
• Knowledge in real estate transaction management, including land acquisition and disposition.
• Strong negotiation and communication skills, with the ability to build and maintain relationships with industry contacts.
• Understanding of real estate finance, including valuation and underwriting.
• Texas Notary License desired.
• Excellent organizational and time management skills with a proven ability to meet deadlines.
• Excellent written and verbal communication skills.
• Professional manner and a strong ethical code.
• Ability to multitask and remain motivated and positive.
• Commitment to working efficiently and accurately.
• Ability to build positive working relationships with team members.
• Proficient in Microsoft Office Suite or similar software, especially Excel and PowerPoint.

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC ranked as a Top Workplace for five consecutive years.

Signorelli Development Company (SDC) manages all land development holdings and activity under The Signorelli Company. SDC is one of the largest privately held development companies in the State of Texas with a presence across all four quadrants of the greater Houston area and growing. Recognized as a leader in the real estate industry, SDC has won Developer of the Year awarded by The Greater Houston Builder Association.

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone’s diverse experiences to maximize our organization’s talent and capabilities.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.

Signorelli Company

This position will work with the Director of Partnerships to activate sponsorships through signage, marketing, and collaboration with outside vendors while creating and maintaining relationships with new and existing partners. The Partnerships and Premium Experience Coordinator will assist in overseeing the advertising activation process from conception to design and installation, marketing internal offerings and premium seating availabilities, assist in strengthening and growing external client relationships, and ensure a quality experience for VIP guests at arena events. This position reports directly to the Director of Partnerships.

This role will pay an hourly wage of $20 to $23.00. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

• Coordinate event day activities including but not limited to: ensuring correct preparation of suites, greeting VIP clients, and problem solving with team members to address issues as they arise
• Generate new and creative ideas to attract new partners and strengthen existing relationships
• Assist the Director of Partnerships with developing, maintaining and coordinating client advertising campaigns
• Assist the Director of Partnerships with suite and premium seating client customer service
• Assist Director of Partnerships in preparation of monthly corporate sales reports and participate in monthly conference calls with other OVG360 entities
• Prepare various reports on client campaign performance, identification and evaluation of KPIs, and event partner highlights
• Create monthly e-newsletter to partners focused on premium seating program and advertising assets, evaluate campaign performance, and implement programs to grow email communications
• Assist in developing and maintaining sales lead funnel, including but not limited to research, cold-calling, and attendance of networking events
• Work cross-functionally with the marketing and sales department to create new program initiatives, develop marketing and sales programs, and execute accordingly
• Assist with development of partner advertising proposals to best showcase clients’ brand and arena offerings
• Account for availability of inventory and physical and digital arena advertising assets
• Participate in developing and implementing advertising plans and promotions
• Take a lead role in creating and organizing exclusive partner and promotional events, including but not limited to open houses, client appreciation events, and holiday programs
• Prepare written letters of agreements including negotiated terms
• Perform all other duties as assigned

• Bachelor’s Degree from an accredited college or university with major course work in Marketing, Public Relations, Communications, Hospitality/Sports Management, Business or a related field is preferred
• Basic knowledge & interest in advertising and events
• Basic knowledge of Salesforce or CRM software equivalent
• Understands the concept of advertising
• Basic knowledge of social media platforms (Facebook, Instagram, Twitter, etc.)
• Working knowledge of Word, Excel and PowerPoint
• Previous event or entertainment partnerships experience a plus
• Excellent writing and verbal communication skills in the English language
• Well organized with ability to prioritize and handle multiple assignments
• Flexible-must be available to work occasional evenings, weekends, and event days as assigned
• Team player who is creative and a proactive problem solver

Comcast

An International Trading company is seeking a Bilingual Japanese/English Sr. Administrative Assistant to join their team in Santa Clara, CA. This position is responsible for providing administrative and operational support to the GM. A bachelor’s degree, 2-3 years of administrative experience, and ability to speak, read, and write Japanese are required. This is a full-time, non-exempt, hybrid position with excellent benefits and 401k.

Bilingual Japanese/English Sr. Administrative Assistant Duties:

• Managing full Outlook company calendar
• Communicating with top executives from HQ (both English/Japanese)
• Supporting external established professional networks
• Creating and updating presentation materials (external & internal facing presentations, press releases, etc.)
• Processing Outgoing mail (USPS/FEDEX)
• Collect and distribute Incoming mail
• Answer incoming calls to General office phone
• Processing expense reports as requested
• Prepare office related expense payment for submission to NY HQ – data entry
• Update routine reports (i.e. quarterly guarantee status) and submit to HQ
• A/P & A/R for all intercompany related bills/invoices
• Coordinating all Investment Committee sessions
• Meet and Greet Office Visitors at Lobby Area
• Completing monthly reports
• Set up Video Conferences meetings with internal and external parties
• Assisting with IT related problems with Conference rooms, etc. coordinate with HQ.
• Travel arrangements
• Make arrangements for all meetings, dinners, etc. as requested
• Planning and hosting various office events (dinners, etc) as needed (evenings required)
• General office/facility maintenance – keeping conference rooms in order, keeping kitchen and office supplies stocked
• Assisting in Monday All-Hands meetings co-ordination
• Creating and updating all inter-company service agreements
• Support rotational staff onboarding and relocation and other HR related administration

Bilingual Japanese/English Sr. Administrative Assistant Skills:

• Fluent in both written and verbal Japanese and English (required)
• 2-3 years of administrative experience (required)
• Advanced software skills (MS office suite, general software knowledge)

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for almost 20 years. We have offices in Los Angeles, Chicago, Atlanta, Texas, New Jersey and Canada. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas industries. With the recent expansion to California and the NYC/NJ area, our coastal offices have started working with clients in the Banking, Finance, and Entertainment Industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.

Please visit our website at www.activ8usjp.com >>> Click “Job Seekers” to see more jobs and register online!!!

Activ8 Recruitment & Solutions

About the Company

The Ellen brand was built off of the multi-hyphenate comedian, actor, writer, producer, author, entrepreneur, and 33-time Emmy award-winning talk show host.

The Ellen Digital business comprises several core lines of business, including her e-commerce and lifestyle brands (such as Ellenshop and Be Kind), her engaging and wide-reaching social media content, and her original intellectual property, including popular digital games like Heads Up! and Psych, as well as her digital series like ‘Momsplaining’ and ‘Fearless’.

Description of the Role

We are looking for an experienced Head of Operations to optimize the Ellen brand’s day-to-day business operations with a wealth of knowledge in managing and enhancing operational efficiency and implementing best practices to drive business performance. This role will work supporting the General Manager, who runs the brand’s creative and strategy, to ensure the efficient functioning of the business.

The ideal candidate is highly strategic, growth-minded, and analytical with a proven track record in growing a high-revenue business, operational management, financial decision-making, and risk mitigation.  This person is an expert in developing and deploying processes and systems to drive operational efficiencies, financial and business modeling, cross-functional communications, growth and profitability, with experience in building profitable businesses from the ground up.

Core Responsibilities

●     Analyze and understand Ellen’s current lines of business, strategy, and performance in order to make informed recommendations about the current and future direction of the business

●     Oversee daily business operations and ensure excellence in all aspects of the business

●     Work alongside the GM to develop and implement strategic initiatives and achieve business performance goals – be a key driver of company scale and profitability.

●     Develop and implement operational processes to increase efficiency

●     Develop, manage, and report on the company’s financial performance including budgeting, revenue, expenses, and profitability

●     Partner with leadership team to model & forecast all growth-related initiatives (e.g., new program development, expansion into new markets, evergreen marketing & sales campaigns)

●     KPI tracking and reporting for each department in the organization to inform weekly departmental meetings, quarterly and annual planning processes

• Identify areas for improvement and make recommendations to implement changes to optimize operational efficiency

●     Build and maintain relationships with vendors, suppliers, and other partners to ensure the smooth functioning of the business

●     Maximize profitability and organizational efficiency through direct management of the company’s administration, finances, operations, tech systems & key process development

●     Help set the company’s strategic priorities; partnering with GM to identify metrics for success and evaluating progress

Who You Are

●     A highly experienced leader with a history of successfully running day-to-day business operations and optimizing efficiency

●     Possess an excellent ability to think critically, develop strategic business plans, and improve on current processes to achieve organizational goals

●     Has exceptional communication skills, with the ability to build relationships and collaborate effectively with colleagues and stakeholders at all levels of the business

●     Displays impressive problem-solving skills with a data-driven approach in order to evaluate and strategically advise on what is working/not working for operational success

●     Possess a strong understanding of financial planning, analysis, and decision-making for a business, including budgeting, forecasting, P&L, and ROI

●     Can manage change and lead a business through obstacles while identifying and mitigating risks

●     Has extensive experience or knowledge in e-commerce, DTC, digital games, entertainment content development, social media, and digital marketing

●     Living in or around Los Angeles is a plus.

Specifics:

Role Type: Full-time

Ideal start date: Immediate

Location: Los Angeles

Ellen Digital

Job Summary

We are looking for an organized and self-starting Office Manager who is eager to shape the world around them. You will immediately make a lasting impact on our one-of a-kind engineering firm. 

The Office Manager is an 100% in-office role which provides day-to-day operations and executive administrative assistance to ensure a welcoming, productive, and smooth-running office environment. This position engages with all employees across the organization and provides support to the Executive and Human Resource teams.  

• Maintain a smooth-running office environment through partnerships with facility vendors such as cleaners, property management, security, and office supplies

• Maintain inventory of office, general warehouse and basic safety supplies which may require processing a purchase order or a trip to a local store

• Coordinate incoming and outgoing office mail, couriers and parcel shipments

• Coordinate logistics for company meetings and customer visits such as calendar invites, ordering food and special set-up requirements

• Provide basic IT support such as setting up and trouble-shooting conference room presentations, ordering computer hardware accessories and being a liaison with our IT vendor

• Source and procure stationary, business cards, apparel, event items and other brand promotional items as needed

• Active member of the company Events Committee

• Make travel, lodging and car rental arrangements for team members

• Provide Administrative Assistance to the Executive team and Human Resource Generalist as needed

• Serve as a backup for processing payroll

• Assist with the set-up of new hire onboarding

• Execute on the Employee Recognition and Customer Management programs

• Maintain the MS Outlook general resource library drive and update files such as org charts, phone lists, floor plans and general office signs

• Perform additional tasks as requested

• Physical presence in the office is required

Job Requirements

Education

• High School Diploma – required

• Associate or Bachelors Degree – a plus

Experience

• 2+ years of Office Management – required

• Payroll Processing – a plus

Knowledge

• Payroll Applications, ideally ADP – a plus

Skills and Abilities

• Self-motivated with ability to organize, plan, and prioritize work to meet deadlines

• Thoughtful, thorough, and detail-oriented when completing tasks or solving an issue

• Innate ability to anticipate or mitigate office operation concerns or needs 

• Ability to maintain confidentiality of sensitive information

• Effectively communicate across all organizational levels as well as with vendors and clients

• Demonstrate initiative, accuracy and professionalism in producing quality work

Benefits of Employment

• Competitive salary

• Medical insurance

• Dental insurance

• Vision insurance

• HSA and FSA options

• Life insurance

• ST and LT Disability insurance

• 401K plan with above market company matching

• Generous Paid Time Off (PTO) plan

• Company Holidays

About Uni-Systems Engineering

Uni-Systems Engineering is a single source provider of custom mechanization for iconic structures and attractions that deliver impressive experiences for our customers and the general public. We partner with engineers, architects, and construction managers to mitigate risk and deliver functionally integrated, reliable showpieces. Our team of mechanical, structural, and electrical engineers specializes in providing custom, project-specific solutions to complex and unprecedented engineering challenges. We work in a wide range of industries including Stadiums and Ballparks, Telescope Observatories, Amusement and Entertainment, Aerospace, Manufacturing, and Residential. Please see our website (www.uni-engineer.com) for more project information.

Uni-Systems Engineering

The Role

The Administrative Assistant is responsible for supporting Force Marketing’s shared services team with accounting, data entry projects, day-to-day office building management, coordinating of specific HR tasks and other special projects. Reporting to the Controller/HR Director, the right person for this role is someone who works well with others and willing to step in and lend a hand to help their teammates.

What You’ll Do

· Manage the day-to-day needs of physical office space – including building maintenance requests, front office upkeep, receiving visitors and guests and more.

· Support the Accounting team with processing revision and new opportunity requests in Salesforce through CPQ.

· Assist in Accounts Receivables with collections.

· Assist Accounts Payable with data entry tasks.

· Manager overall companywide travel – evaluating and reserving flights and hotels in alignment with associate or leader’s time commitments in a timely and complete manner.

· Maintain inventory of supplies, client gifts, and swag – working with team to order replacements at best price points when needed.

· Work with HR and IT to coordinate the setup of all new hire equipment.

· Manage requests for sporting event and other entertainment tickets for the company-owned suites.

· Responsibly receive, transmit and handle consumer and customer data per the Company data handling agreements, work procedures and policies.

· Additional duties as assigned.

Who You Are & What You’ll Have

• 1+ year of professional working experience in a customer service oriented role.
• Excellent written and verbal communicator.
• Creative problem solver, with the ability to identify and troubleshoot and resolve issues independently.
• Thrives in a team environment and works well with others.
• Highly organized and attentive to details.
• Strong working knowledge of Microsoft Office and G-Suite

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate is occasionally required to travel to other sites, including out-of-state, where applicable, for business. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions. The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels. Minimal travel is required for this position (up to 20% of the time and on a domestic basis).

*Is eligible to legally work in the United States.

Force Marketing and it’s family of brands is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Force Marketing

Administrative Assistant & Office Manager

A leader in the Biostimulant industry, Horizon Ag Products began manufacturing soluble humus products for Agriculture in 1983.  Based in Lakewood, CO, we are a recognized leader in our industry. With approximately 100 employees, we operate six manufacturing plants in six states and several surface mines.  We strongly believe our products are of significant benefit to mankind and we make them better than anyone else in the world.  We support a lifestyle of balanced priorities where everyone works hard and enjoys themselves and each other.  We look out for one another and cherish the caring attitude and respect we have for one another in the workplace and beyond.  Above all else, we conduct ourselves with integrity and follow the guiding principles outlined on our website, www.horizonag.com.

Summary

This position is responsible for supporting the Executive Team including the CEO, and Chairman of the Board. The successful candidate will have a proven record of being a creative, hands-on problem solver and taskmaster. This position requires extensive experience and good judgment as well as a superior work ethic and organizational skills to plan and accomplish goals. Meeting planning and travel booking experience is necessary. This person will also serve as the Office Manager. Successful experience as an Office Manager is required. The ideal candidate will be a self-starter, have a commitment to learning, strong problem-solving skills, effective and clear communication abilities while maintaining strict confidence. This individual will be highly flexible and creative, with both the ability and drive to effectively assist in the company’s success.

Essential Skills

• Proactively perform administrative duties for the CEO and other company executives.
• Assist with the executive’s calendars, including scheduling meetings, appointments, sales events and making travel arrangements.
• Maintain notary status and function as a notary for the company.
• Prepare correspondence, legal documents, spreadsheets, expense reports, PowerPoint presentations, etc. Maintain our corporate contract library.
• Prepare and organize reports, sensitive agreements, and confidential information.
• Plan & set up various meetings/events, including making all reservations & addressing all logistical concerns from decorating to entertainment and food.
• Interacts with the Board of Directors. This includes coordinating board calls and related meetings including the preparation of materials and related communication.
• Primary liaison with our corporate office property management company as well as our offsite research and development facility management company. Manage all office support issues.
• Maintain and coordinate office decorum.
• Maintain strict confidentiality regarding the executive suite.

Qualifications & Requirements

• A college degree is preferred with five years’ previous experience in an administrative support role as well as several years managing an office.
• Strong organizational skills with the ability to work effectively and proactively with a minimum amount of direction and juggle multiple demands simultaneously.
• Strong communication and people skills are required. Effective interface with Horizon customers, and all internal department personnel and senior management is essential.
• Proven ability to manage multiple projects simultaneously with strict attention to detail while maintaining professionalism and meeting deadlines.
• Extensive experience with Event Planning management.
• Complete proficiency with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Proficient with various technologies and platforms applicable to the company and the role.
• Ability to work with sensitive materials and maintain confidentiality.
• Highly ethical individual with a focus on delivering results and making a positive impact on the workplace.

Additional Information

Classification: Exempt / Salary, paid bi-weekly, benefits eligible

Position open: Immediately

Locations: Lakewood, CO

Reports to: HR Director

Horizon Ag-Products will not sponsor applicants for work visas for this position

Horizon Ag-Products is an Equal Opportunity Employer

Compensation: From $60,000.00 to $65,000.00 per year
Horizon Ag-Products

Executive Assistant

Charlotte, NC

OVERVIEW

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

JOB DESCRIPTION

This position is a full-time, in-person, role in our Charlotte, NC office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals on various teams as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions

• Provide executive administrative support to deal team including multiple senior-level deal professionals.
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client entertainment, gifts & events.
• Liaise and support internal and external clients while maintain confidentiality.
• Support the transaction process by managing Eastdil Secured’s proprietary database, assist with deal marketing process including but not limited to data management, timely distribution of marketing materials to clients, meeting coordination and associated travel.
• Track expenses and submit monthly expense reports for team.
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination.
• Work in a fast-paced environment, make informed decisions, communicate effectively, prioritize workload efficiently and with accuracy in high pressure situations.
• Collaborate and provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• Assist in editing, formatting, and printing presentations and documents using Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• In-person position
• Ad-hoc personal tasks may also be required.
• Some off-hour availability (overtime) required.

Education and Qualifications

• Bachelor’s Degree, preferred.
• 3+ years of experience in a corporate environment working with senior level executives.

Experience, Skills and Competencies Required

• Positive and professional attitude with the ability to self-motivate.
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion.
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines.
• A self-starter with a high degree of energy
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars and meetings using Microsoft Outlook, Teams and Zoom
• Experience with booking complex travel and managing multiple itineraries simultaneously.
• Experience with expense report processing for multiple team members; SAP Concur Expense and Travel management software experience a plus.
• Tech-savvy and excellent computer skills.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Ability to produce regional events.
• Apple device required for remote connectivity.

Salary Range: $67,000-$94,000

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Eastdil Secured