Position Summary:
The Executive Coordinator will be responsible for providing administrative support to the VP of Government Affairs, VP-Deputy General Counsels, VP-Litigation and Employment and other senior staff level personnel as well as provide project research and project management. The Project Coordinator’s assignments will be varied and complex in nature, requiring absolute discretion, as well as considerable judgment and creativity in resolving issues. This individual must also be able to manage multiple priorities in a continually changing environment.
Responsibilities:
- Performing independent research on projects and developing reports
- Managing department budget cycles, including long range planning, annual budget planning and monthly financial reporting
- Initiate, select and manage department annual team building events, including follow-up
- Coordinating domestic and international travel
- Scheduling appointments and coordinating arrangements for internal meetings
- Preparing travel and entertainment expense reports
- Preparing contract and purchase order requests, tracking statements of work, and managing third party invoices
- Preparing monthly accrual reporting
- Project management
- Developing, assembling, and proofing presentations, agendas and other meeting materials.
- Coordinate required Political Action Committee (PAC) financial reporting
- Assist in the coordination of periodic policy/public relations events
Skills:In addition to being professional and courteous, the Executive Coordinator must possess
- An ability to work well with all levels of internal leaders, employees, and outside vendors
- Independent judgment and discretion with sensitive/confidential and proprietary information
- Strong skill with spreadsheets (Excel) and presentations (PowerPoint) and good understanding of budget process
- A can-do attitude, be flexible and adaptable
- Strong calendaring and catering skills
- Ability to prioritize and multi-task as needed
- Ability to receive and act upon “ad-hoc” requests
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