Job Type: Full-time, Salary Exempt
Location: This is a remote working opportunity ideally seeking individuals in the San Francisco Bay Area, Oregon or Montana. Will consider candidates residing in Nevada, Texas or beyond for the right fit.
Compensation: $85,000 to $110,000 annually
Benefits: Flexible fully remote working environment, Medical, 401k, Paid Time Off, Paid Holidays
To Apply: Email a resume + references + cover letter detailing why you feel you would be a good fit to work with JAM in this particular role to: JAM-Jobs@cause-capacity.com. Note that no applicants will be reviewed or accepted via LinkedIn, or Facebook inbox.
About Us
Based in San Francisco, California, JAM Collective focuses on strategic planning, effective social media networking and influential product placement to initiate brand visibility and further connect its clients with consumers. Over the past 20 years, JAM Collective has evolved into a versatile and accomplished public relations and media agency with an impressive roster of nationally and internationally recognized clients, all the while maintaining a deep level of client involvement. Current clients include: Arc’teryx, LifeStraw, OtterBox, Snow Peak and Vasque Footwear. www.jamcollective.net
About the Role
Reporting to the CEO, the Executive Operations Manager is the keystone of JAM’s leadership operations, playing a pivotal role in enabling the CEO to work at peak efficiency while ensuring the fluid operation of our boutique PR firm. This position is designed for a proactive, tech-savvy, and meticulously organized individual who thrives in a dynamic environment, where anticipating needs and fine-tuning operational details is paramount. As the cornerstone between the CEO, the team, and clients, your goal is to ensure best-in-class executive support, smooth and effective communication, task execution, and project management.
What You’ll Do
Executive Management
- Provide best in class administrative support to the CEO across all endeavors, including calendar management, scheduling meetings and conference calls, making travel arrangements, managing events and networking logistics, and expense reporting. Ensure the CEO is provided adequate time and space within and between meetings for non-scheduled work time.
- Manage the CEO’s email inbox to ensure timely responses to important communications; organize the inboxes for easy reference and keep it as “clean” as possible (e.g. ridding of spam); forward and/or answer any inquiries about scheduling or other priorities.
- Proactively develop briefing documents in advance of CEO partner and stakeholder interactions. Attend meetings as requested, take notes, and ensure action items and next steps are effectively managed and delegated.
- Expertly manage correspondence and acknowledgements including written notes, invitation management, follow up on status of tasks, and continuous updates and communication via phone, email and in person.
- Ensure the CEO’s technology is up-to-date, streamlined and in working order
- Ensure office supplies and other administrative or facility needs of the CEO and organization are taken care of in a timely manner.
- Make travel arrangements, hotel reservations, and coordinate ground transportation. Track travel delays and/or issues, trouble shoot, and proactively problem solve.
- Perform miscellaneous errands as needed.
Operational Leadership
- Steer daily operations to guarantee a smooth and efficient workflow, nurturing an environment of excellence.
- Collaborate with the JAM PR team, external consultants, and clients to ensure alignment with project targets and on-time deliveries.
- Collaborate with the JAM PR team to produce reports and new business proposals.
- Oversee and manage software renewals and optimal use of essential PR and operations tools and technology.
- Regularly assess and refine operational processes, tools, and systems to boost productivity and service.
- Collaborate with the PR team and external consultants on client events and showrooms including overseeing invites, fixturing, and menu preparations for events.
- Collaborate with the CEO to guide firm financial operations, including coordination with external accountants and CPA’s on budget planning, resource allocation, and billing processes.
- Uphold client satisfaction by consistently delivering high-quality services and promptly addressing operational challenges.
- Manage vendor partnerships and negotiations to secure top-tier services at competitive prices.
- Work with Human Resources and team members on team recruitment, training, and retention strategies to make sure our team has the necessary resources and expertise to excel.
- Oversee various projects such as Christmas gifts coordination, Statements of Work and Proposals management, website updates or edits, and others as assigned.
Your Education and Experience
- Bachelor’s degree preferred with at least 3 years experience as Executive Assistant or manager serving a C-level executive
- Related experience in a Public Relations or marketing firm a plus
- Advanced skills in the Microsoft Office and Google Suite. Experience with time tracking software, website content management systems, and Customer Relationship Management software (CRM) software a plus
- Able to travel out of state overnight, work evenings and weekends for special events
Your Core Competencies
Organizational Excellence: Ability to manage diverse tasks, from administrative to strategic, and prioritize them effectively to meet deadlines and expectations.
Communication Mastery: Possesses strong verbal and written communication skills, ensuring clarity, timeliness, and effectiveness in interactions across all levels within and outside the organization.
Proactivity & Anticipation: Ability to foresee potential challenges or needs and act upon them before they become critical issues, especially concerning the CEO’s requirements.
Tech-Savviness: Proficiency in using a range of software, tools, and technologies, particularly those related to PR and executive support, and ability to adapt to new technologies swiftly.
Problem Solving & Decision Making: Demonstrates sound judgment in resolving challenges and making decisions that align with the organization’s goals.
Relationship Building & Stakeholder Management: Ability to cultivate and maintain positive relationships with internal teams, clients, vendors, and other stakeholders.
Strategic Thinking: Ability to collaborate on long-term operational strategies, see the bigger picture, and align day-to-day tasks with the company’s overarching goals.
Financial Acumen: Understands budgeting, billing, and resource allocation, ensuring that the organization remains fiscally responsible and efficient.
Confidentiality & Discretion: Demonstrates impeccable discretion and integrity in handling sensitive information and navigating delicate situations.
Flexibility & Adaptability: Ability to thrive in a fast-paced, dynamic environment, adjusting to evolving priorities and requirements with agility.
Client-Centric Mindset: Always places client satisfaction at the forefront, ensuring consistent delivery of high-quality services and addressing challenges promptly.
Team Collaboration: Can work seamlessly within teams, fostering a positive and productive work environment while coordinating with multiple stakeholders.
Continuous Learning: Stays updated with industry best practices, PR tools, and operational management strategies, showing a commitment to personal and professional growth.
To Apply
Email a resume + references + cover letter detailing why you feel you would be a good fit to work with JAM in this particular role to: JAM-Jobs@cause-capacity.com. Note that no applicants will be reviewed or accepted via LinkedIn, or Facebook inbox.
Compensation
$85,000 to $110,000 annually commensurate with experience. JAM offers a competitive benefits package including 401k, monthly medical benefit stipend up to $300 for qualifying employees paid holidays, and paid time off.
JAM is an equal opportunity employer. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
JAM Collective
Related jobs:
Job Description
A student film production is seeking passionate and collaborative crew members for an upcoming project filming in the Los Angeles area. This narrative-driven film follows a workaholic woman who becomes invisible during her daily commute, leading her to reflect on her life and identity. The production is looking for dedicated volunteers and creatives eager to gain experience and contribute to a meaningful cinematic project.
Job Responsibilities
- Collaborate with the production team in your assigned crew role
- Assist in executing various aspects of film production (pre-production, on-set, or post-production)
- Support a smooth and efficient filming process
- Contribute creatively while following direction from department leads
- Maintain professionalism and teamwork throughout production
Requirements
- Interest or experience in film production or related roles
- Ability to work collaboratively in a team environment
- Passion for storytelling and independent/student filmmaking
- Availability for scheduled shoot days
- Willingness to contribute in a volunteer capacity
Positions Available
- Producer / Production Manager
- 1st AD / Co-Producer
- Production Coordinator
- Casting Director
- Art Director / Prop Master
- Cinematographer
- Costume Designer
- Key Grip / Gaffer
- Boom Operator
- Production Assistants
- Additional crew roles, including post-production, may be considered
Compensation
- Unpaid (volunteer)
- Film credit
- Meals provided
Job Description
The independent feature film Killing The Light is now hiring local Dallas-based crew members for a 20-day shoot. This moderate low-budget production offers a collaborative environment for professionals looking to gain hands-on experience and grow their skills while working on a compelling project. The production is seeking dedicated non-union Texas locals to join various departments.
Job Responsibilities
- Support production operations based on assigned crew role
- Collaborate with department heads and team members throughout production
- Maintain professionalism and efficiency on set
- Assist with setup, execution, and wrap of production tasks
- Follow production schedules and directions from leadership
Requirements
- Must be a Texas resident and local to the Dallas area
- Must have reliable transportation to self-report to set
- Non-union applicants only
- Prior production experience preferred (varies by role)
- Strong communication, organization, and teamwork skills
- Ability to work a Monday–Friday schedule (with possible Saturday)
Roles
Line Producer
- Experienced Dallas-based line producer with strong budgeting and logistics skills
Production Manager / Coordinator
- Experience in production management or coordination; familiarity with payroll and scheduling
Production Assistants / Drivers
- Valid driver’s license required
- Ability to drive trucks (up to 16’) and assist on set
- Must be able to lift up to 40 lbs
Production Designer
- Experienced in overseeing art department, including set design, props, and dressing
Costume Designer
- Skilled in wardrobe management, rentals, and continuity
Casting Associate (Training Position)
- Organized individual interested in learning the casting process
- Includes scheduling, communication, and assisting with auditions
Volunteer Background Actors
- Open to individuals seeking on-set experience (meals and credit provided)
Compensation
- Crew rates: $225–$300 per 12-hour day
- Meals and production credit included
- Casting Associate: $1,000 flat stipend
- Volunteer background actors: meals and credit only
Job Description
Wynn Publications is seeking a skilled and energetic production team for an upcoming game show pilot filming in Raleigh, North Carolina. This high-energy, fast-paced project is looking for experienced crew members across multiple departments to help bring an interactive and engaging show to life. This is a great opportunity for film and TV professionals looking to work on an exciting new production.
Job Responsibilities
- Collaborate with the production team to execute a game show pilot
- Operate equipment and fulfill duties specific to your assigned role
- Maintain professionalism in a fast-paced production environment
- Follow direction from producers, directors, and department heads
- Ensure smooth setup, execution, and breakdown of production elements
Requirements
- Prior experience in film, television, or live production preferred
- Strong teamwork and communication skills
- Ability to work in a high-energy, fast-paced environment
- Must submit portfolio or past work
- Must provide availability and specify desired role
- Must be able to work in Raleigh, North Carolina
Roles
- Camera Operators
- Sound Technicians
- Lighting Crew
- Production Assistants
- Set Designers
- Directors / Assistant Directors
Compensation
- Paid opportunity (based on role and experience)
Job Description
An event production team is seeking a polished and professional Box Seat Concierge to assist at a classical concert in Brooklyn. This guest-facing role involves providing premium service to attendees, including champagne service and coat check assistance, ensuring a high-end experience for guests.
Job Responsibilities
- Provide concierge-level service to guests in box seating areas
- Assist with champagne service and coat check operations
- Maintain a professional, welcoming, and attentive demeanor
- Ensure a smooth and enjoyable experience for event attendees
- Follow event guidelines and coordinate with the event team
Requirements
- Strong customer service and communication skills
- Professional appearance; must wear black-on-black attire
- Polished, friendly, and attentive personality
- Ability to work in a fast-paced, guest-facing environment
- Reliable and punctual for scheduled event shifts
Compensation
- $30 per hour
- Minimum 3-hour shift
- 1099 contractor position with direct deposit
Job Description
A USC student production is seeking dedicated crew members for an upcoming short film shooting on a professional sound stage. This collaborative project offers an opportunity to gain hands-on experience, work alongside fellow filmmakers, and contribute to a creative production environment.
Job Responsibilities
- Assist in various on-set production roles depending on position
- Collaborate with the director and production team to ensure smooth operations
- Support lighting, camera, art direction, and set preparation
- Maintain organization of equipment, props, and set elements
- Contribute to a positive, efficient, and professional set environment
Requirements
- Interest or experience in film production or related fields
- Ability to work collaboratively in a team setting
- Strong communication and problem-solving skills
- Willingness to take direction and adapt on set
- Passion for filmmaking and storytelling
Roles Available
- Grips
- Gaffers
- Assistant Camera (ACs)
- Art Director
- Set Dresser
- Prop Master
- Production Assistants (PAs)
Compensation
- Unpaid
- Meals provided
- Copy and credit included
- Opportunity to network with USC School of Cinematic Arts filmmakers
Casting Wrangler for Film Production
Job Description
A Los Angeles production is seeking a casting wrangler to assist with talent coordination. This role is ideal for individuals with strong communication skills and experience managing talent on set.
Job Responsibilities
- Coordinate and manage talent on set
- Assist with casting logistics
- Communicate with production and talent
- Ensure smooth talent flow during filming
Requirements
- Strong organizational and communication skills
- Experience working with talent preferred
- Ability to multitask in a fast-paced environment
- Based in Los Angeles
Compensation
- $200–$300 per day (approx. 4 hours)
- Valuable on-set coordination experience
Runner for Film Production Crew
Job Description
A Los Angeles production is seeking runners to assist with various on-set needs. This role is ideal for individuals looking to gain hands-on experience in the entertainment industry.
Job Responsibilities
- Run errands across set
- Assist different departments
- Support setup and breakdown
- Maintain efficiency on set
Requirements
- Reliable and punctual
- Strong communication skills
- Ability to multitask
- Must be local to Los Angeles
Compensation
- $100–$200 per day (3 hours)
- Great entry-level opportunity
Production Assistant for Film Crew
Job Description
A Los Angeles production is hiring production assistants to support daily operations on set. This is a great entry-level opportunity for those looking to start a career in film.
Job Responsibilities
- Assist with general production tasks
- Support crew across departments
- Maintain organization on set
- Run errands as needed
Requirements
- Strong work ethic and reliability
- Ability to follow instructions
- Interest in film production
- Must be local to Los Angeles
Compensation
- $100–$200 per day (3 hours)
- Entry-level production opportunity
Props Specialist for Film Production
Job Description
A Los Angeles production is hiring a props specialist to support the art department. This role involves sourcing and managing props for various scenes.
Job Responsibilities
- Source and organize props
- Maintain prop inventory
- Collaborate with art department
- Ensure props match creative vision
Requirements
- Experience with props or set work
- Strong organization skills
- Ability to multitask
- Must be local to Los Angeles
Compensation
- $500–$800 per day
- On-set production experience
Set Designer for Film Production
Job Description
A production team in Los Angeles is seeking a creative set designer to build and style environments for an upcoming shoot. This role is ideal for those with strong visual design skills.
Job Responsibilities
- Design and execute set concepts
- Collaborate with art and creative teams
- Prepare and adjust sets as needed
- Ensure visual consistency
Requirements
- Experience in set design or art direction
- Creative and detail-oriented
- Ability to meet deadlines
- Must be local to Los Angeles
Compensation
- $500–$1,500 per day
- Opportunity to showcase creative work
Gaffer for Film Production
Job Description
A Los Angeles production is looking for a gaffer to support lighting needs on set. This role is ideal for professionals experienced in film lighting setups.
Job Responsibilities
- Set up and manage lighting equipment
- Work with the director of photography
- Maintain lighting consistency
- Follow safety protocols
Requirements
- Experience as a gaffer
- Strong knowledge of lighting systems
- Reliable and team-oriented
- Must be local to Los Angeles
Compensation
- $500–$1,000 per day
- Professional production experience
Assistant Wardrobe Stylist and Props Assistant
Job Description
A Los Angeles production is hiring an assistant wardrobe stylist and props assistant to support the creative team. This role is perfect for individuals with a passion for styling and set preparation.
Job Responsibilities
- Assist with wardrobe styling and prop organization
- Support wardrobe and art departments on set
- Maintain organization of costumes and props
- Follow direction from department leads
Requirements
- Experience in wardrobe or props preferred
- Strong attention to detail
- Ability to work efficiently on set
- Must be local to Los Angeles
Compensation
- $300 per day (3 hours)
- Hands-on production experience