A software company located in New York City is seeking an ON-SITE Events Coordinator to join their New York events team.
Location: Midtown, Manhattan
About the Team:
The NY Events Team designs and produces events that bring together executives, partners, customers and employees. They are seeking a candidate who is passionate about hospitality and events. The events vary from in-person, virtual, and hybrid experiences.
Requirements:
- High School Diploma or GED Required
- Experience with hospitality backgrounds like working in luxury, retail, hotels, trade shows, etc.
- Highly personable and customer service focused with great attention to detail
- Experience in managing budgets, financial planning and tracking
- Assess and prioritize workload in a strict deadline centric environment
- MS Office Suite
About the Role:
The position is responsible for the operational excellence of their meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events. In addition,
- Continuously research and report innovative and creative event and entertainment options
- Solid office management / workplace environment knowledge
- Strong customer service and executive interaction experience
- Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
- Continuous development of team playbooks and standard operating procedures
- Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
- Pre, onsite and post event logistical management
- Key stakeholder for G-Cal calendar management for internal event space
- Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
- Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
- Management of event statistics and ad hoc reporting
- Manage various workplace projects as assigned
- Multitask many events and projects at one time
Insight Global
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