POSITION SUMMARY
The Temporary Events Manager will report to the Senior Manager, Events and works collaboratively with the Events team members, sponsorship team, legal team and vendors. This position is responsible for managing and supporting national and regional events (both virtually and in-person) with the goal of increasing member retention, member acquisition, networking, and supporting special projects. The Temporary Events Manager ensures that every event is flawlessly executed, from initial concept development to post-event evaluation. The ideal candidate will have a can-do attitude and is focused, professional, mature, polished and comfortable interacting with C-level Executives
THE COMPANY
Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster, as well as for SMB leaders to maximize their impact.
The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 35 counties worldwide. These SMB executives spend a day or more with Vistage every month to immerse themselves in our comprehensive platform for making better decisions, getting better results and becoming better leaders. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), and deep insights from subject matter experts.
Vistage was founded more than 65 years ago, and we’ve grown every year since then by innovating to stay on the cutting edge of business and being relentless in delivering value to our members. Our success is demonstrated by the fact that Vistage member companies grow 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com.
VISTAGE EMPLOYEE LIFE
Vistage’s success is anchored by a unique culture that reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here’s a sample of the employee experience that helps drive our success:
- Welcome to our home. Our US headquarters sits in the heart of San Diego’s UTC area. It features an open, modern aesthetic with lots of collaboration spaces, free lattes and nitro cold brew coffee on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
- We sweat the details. Our on-site gym is decked out with Peloton bikes, a Mirror workout system and plenty of other equipment to keep your workout challenging and fresh. On-site yoga classes, chair massages and smoothie days also help to keep us focused and healthy!
- We keep it fun! Whether you’re with us in the Padres luxury suite enjoying our summer baseball outing, unwinding during an employee happy hour or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules and the freedom to work from home in bunny slippers if that’s your thing! We value mutual respect and laughter . . . we hate stiff formality. You’ll have regular access to Vistage executives—our CEO even buys everyone doughnuts to fuel his informal employee chats!
Vistage’s culture and sense of mission drive employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?
RESPONSIBILITIES
- Responsible for all planning logistics and implementing all aspects of assigned Events including but not limited to timelines, budgets, action plans, etc.
- Monitor event budgets and expenses, ensuring cost efficiency and adherence to financial targets.
- Manage own workflow and deadlines while making necessary decisions to ensure event success.
- Maintain relationships with venues to check availability, reserve space, and negotiate contracts. Request menus, diagrams and hotel/venue information.
- Research and coordinate various event vendors such as audiovisual, photographers, and entertainment.
- Provide research when needed to explore event-related options such as give-away items, cost comparisons, vendor alternatives and provide cost-saving ideas.
- Build and distribute post event surveys and be able to use results to improve future events.
- Maintain planning documents, tracking and reporting tools for program evaluations and measurement.
- Collaborate with our sponsorship team to manage sponsors/exhibitors on-site at events, where appropriate.
- Direct interaction with members, Chairs, executive team and speakers relating to events. Provide excellent, professional service to everyone who interacts with the Events department.
- Work cross-functionally with other departments on event-related projects.
QUALIFICATIONS
- Bachelor’s degree in Event Management, Hospitality, or a related field (or equivalent experience).
- Proven experience as an Event Manager or in a similar role.
- Willingness to travel to national events 30% of the time.
- Exceptional organizational and time-management skills.
- Strong negotiation and vendor management abilities.
- Excellent interpersonal and communication skills.
- Proficiency in event management software and tools.
- Creative thinking and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
WORK ENVIRONMENT
- Hybrid in San Diego; 2 days per week onsite, 3 days working remotely
- Travel requirements for the Events Manager include: Stay overnight and work at events either locally or nationally (up to 5 consecutive days). Travel by plane, train, cab, personal vehicle or rental car
TEMPORARY EMPLOYMENT LENGTH
16 weeks, 30 hours per week
COMPENSATION RANGE
$30 – $35 hourly (salary based in San Diego, CA)
Vistage Worldwide, Inc.
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